Pact is an international nonprofit that works in nearly 40 countries building solutions for human development that are evidence-based, data-driven and owned by the communities we serve. Founded in 1971, Pact works with partners to build resilience, improve accountability, and strengthen knowledge and skills for sustainable social impact.
Department Programs - Pact strives for a world where all people are heard, capable, and vibrant. The Programs Team helps realize this objective by bridging program management, technical support, and business development, enabling Pact to achieve its global strategy. We ensure program excellence through continuous learning, monitoring and evaluation and provide organizational and industry-wide thought leadership by leveraging a complementary set of cross-functional, multi-disciplinary skills, expertise, and experiences. The Programs team: influences progressive change through the development and implementation of global and regional strategies and business plans; supports advancement of innovative solutions; pursues new business opportunities; and drives effective internal and external engagement to maximize Pactโs impact across the globe. Across all aspects of its role, the Programs Department adheres to and promotes a culture of inclusion, accountability, and respect.
Position Overview
Pact seeks a highly qualified Finance Manager to work on the recently awarded, five-year USAID/Zambia Integrated Health Activity (ZIH) contract. ZIH is a five-year project that will be led by Pact in partnership with the Centre for Infectious Disease Research in Zambia, Circle of Hope, mothers2mothers, Copper Rose Zambia, Zambia Network of Young People Living with HIV, and Viamo. Zambia Integrated Health will improve health outcomes of Zambians through equitable access to high-quality health services in the areas of client-centered HIV, HIV/TB, MNCH, Family Planning and Reproductive Health. It will reduce mortality, morbidity, and HIV transmission for sub-populations in Northwestern, Copperbelt, and Central Provinces. Pact will work closely with the Government of the Republic of Zambia to attain the countryโs goal of reaching HIV epidemic control (95-95-95) by 2030.
The Finance Manager is directly responsible to and supervised by the ZIH Director, Financial Management and Operations. The Finance Manager is responsible for carrying out the financial management and accounting of ZIH project in Zambia, as well as overseeing compliance, managing project budgets, and directly supporting the programs team with all activities requiring operations. The Finance Manager is responsible for all internal controls and for ensuring compliance with all Pact policy and procedures, donor regulations, and relevant US and Zambian laws.
Location: Lusaka
This is a Zambia based local Position and open to Zambian nationals only.
Key Responsibilities
Financial Management and Accounting
Design and/or update and implement systems and procedures following Pact and US Government standards to ensure operational effectiveness and internal control. Make timely payments to suppliers (electronic payments) and check accuracy of the transactions. Manage cash through in-country bank account(s) including monitoring the cash levels in the bank accounts and requesting funds on a monthly or as need basis from Pact DC. Maintain accurate cashbooks, bank reconciliation and transactions recorded in journals entries and in Serenic financial system. Compile a monthly financial report for approval by the ZIH Chief of Party and submit to Pact DC. Reconcile local financial records with specified financial reports provided by ZIH Project and submit findings on discrepancies. Liaise with the ZIH Project Director of Finance and Operations and the Finance team based at Pact DC to ensure that financial reports are in compliance with Pact policies and desired standards. Review monthly Project Status Reports (PSRs) received from headquarters and provide the Director of Finance and Operations and the Chief of Party office with up-to date financial status information and pipeline projections to ensure that project spending is in line with the budget and work plan and trigger actions for additional funding requirements. Prepare and maintain accurate and clean Balance sheet. Ensure that the ZIH Project compiles accurate and complete VAT reimbursement submissions.
Compliance
Ensure that all financial procedures, files, accounting practices and procurement of goods and services are in compliance with Pact, Government of Zambia, and US Government regulations. Ensure compliance with Zambia laws for payment of statutory employee benefits, registration fees, tax submissions, etc. and keep abreast with changes in the Labor / related Acts for the same purpose. Update the inventory register with all required financial data and ensure that an inventory of assets is recorded with this data. As needed, assist grantees to meet special award conditions and conduct on-going reviews of grantees financial systems to identify and address issues relating to (non-) compliance. Interact with grantees in ensuring compliance with Pactโs financial regulations. Oversee proper and routine filing of financial documents, electronically and paper copies.
Sub contract Management, Monitoring and Capacity Building
In coordination with the Grants and Contracts and Program teams in country and in Pact DC, manage the all financial aspects of the grants cycle. Review monthly financial reports, supporting documents and cash advance requests by selected grantees and approve requests reviewed by project team. As requested by the project team,