Pact is an international nonprofit that works in nearly 40 countries building solutions for human development that are evidence-based, data-driven and owned by the communities we serve. Founded in 1971, Pact works with partners to build resilience, improve accountability, and strengthen knowledge and skills for sustainable social impact.
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Position Overview
Pact, a non-profit organization based in Washington, DC, is implementing the Department
of State Zambia Integrated Health Activity. The Activity supports Department of States
and PEPFAR objectives of 95/95/95 and provides service delivery and technical assistance
to improve Maternal, Newborn, and Child Health (MNCH) services. Zambia Integrated
Health improves, sustains, and further integrates lifesaving HIV/AIDS and MNCH services at
the health facility and community levels and ensure that client-centered, high-impact,
high- quality services are available to all Zambians.
Pact Zambiaโs Procurement Department ensures strong procurement management,
accountability, and compliance across all projects and operations. Its core functions include
managing the entire procurement cycle including workplan and procurement planning,
receipt and actioning of purchase requisitions leading to requests for
quotations/proposals, bid analysis, vendor selection, issuing of purchase orders and receipt
of goods and services
Key Responsibilities
Under the supervision and guidance of the Senior Procurement Advisor, the Procurement
Manager โs key responsibilities will include:
- Procurement of goods, services in accordance with Pact Zambia and Department of State
requirements - Ensure that the procurement tracker is up to date.
- Review procurement documents prepared by the Procurement Officer/Assistant to ensure
accuracy and adherence to Pact procurement guidelines. - Ensure that procurement files are maintained in accordance with applicable policies and
procedures. - In coordination with Operations Manager and members of the procurement team as
appropriate, collaborate with the Finance Manager to ensure all vendor payments are paid
on time. - Support the ZIH Senior Procurement Advisor to update end users (Requesters) on the
progress of their procurement requests. - Support the ZIH Senior Procurement Advisor to review and track the procurement plan;
communicate and share procurement updates with the various user departments across
provinces and head office on a regular basis. - Support the ZIH Senior Procurement Advisor to review Purchase Requisitions, Purchase
orders and contracts, for all ZIH offices. - Supervise the procurement officer, assistant and temporary procurement staff in the day-today
management and administration of Pact consultant documentation and other
procurement documentation as necessary. - Ensure fully signed contracts, contract amendments and any other relevant documentation
related to the consultants are properly organized and filed on SharePoint. - Coordinate with the technical teams to ensure proper documentation of inventory
movement and distribution of commodities and supplies as necessary - Ensure that vendors are furnished with the VAT exemption LPO and coordinate the timely
retirement and replacement of VAT LPO books across ZIHA Offices. - Supervise ZIH Procurement Officer; provide training and coaching where necessary.
- Ensure that consultant deliverables and invoices are submitted to finance for payment on
time - Maintain a comprehensive e-filing system for purchase orders, ZRA LPOs and scanned
summaries, customs documents.Basic Requirements
- Bachelorโs degree in Purchasing & Supply or equivalent. A master's Degree is an added advantage
- A minimum of five yearsโ experience, including a minimum of three (3) yearsโ experience in
procurement management of U.S. assistance or acquisition programs of similar size,
complexity and setting - Must be a member of Zambia Institute of Purchasing and Supply
Preferred Qualifications
- Demonstrated experience in managing and supervising a team
- Outstanding interpersonal skills and eager to work in a fast-paced multicultural
organization. - Demonstrated experience supporting and working with program technical staff to ensure
efficient utilization of resources. - Fluent in English, both verbally and in writing.
- Knowledge of USAID rules and regulations related to contracts and cooperative
agreements is an advantage. - Experience in clearing and importation of goods and services
- Knowledge of procurement of consultant services is an advantage.
- Understanding of local contract and procurement law
- Proven attention to details.