Job Summary
The Finance Officer will be primarily responsible for the financial management of grants to ensure full compliance with donor rules and regulations. He will monitor pipelines, monthly invoices, and needs as required.
Position Responsibilities
- Work with assigned grantees to finalize their budgets and budget narratives, ensuring that all costs are reasonable and necessary; obtain documentation to support budgeted costs
- Comprehensive analysis of grants terms and conditions to ensure that the sub-recipients have the organizational capacity or are able to acquire the necessary capacity to successfully perform and meet contractual obligations
- Ensure that granteesโ financial status reports agree with their accounting records
- Monitor those in-kind contributions of goods and services are supported by adequate documentation
- Monitor that granteesโ financial management systems have adequate internal controls
- Monitor the activities of sub-recipients as necessary to ensure that USG funds are used in accordance with the terms and conditions of the prime award
- Expert interpretation of donor (USG) rules and regulations
- Standardization of administrative procedures for efficient grants management
- Development of contractual documents including templates and ancillary business forms
- Capacity building and replication of contract portfolio management systems and best practices in award and sub award management
Other Responsibilities
- Perform any other reasonable duties as assigned by the COP or his designee.
- Respect and abide by all the internal regulations of FHI platform office
Minimum Requirements
- Bachelorโs Degree or an Equivalent in Business Administration or related field
- Minimum of 3 yearsโ experience in a contracting position, preferably for a Non-Governmental Organization (NGO) โ domestic or international
- Knowledge of donor (USG) rules and regulations including but not limited to USAID
- Excellent oral and written communication skills
- Excellent organizational skills and strong ability to manage multiple tasks and meet concurrent deadlines
- Ability to read, write and speak French and English
This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.
Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicantsโ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicantโs tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.
FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.
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