Work Location : Philippines - Manila Type of Post : Accompanied - Family Other Possible Location : Funding : APPROVED Expected Travel : up to 10% Type of Contract : Language Requirement : English Application Deadline : Employee Duration : Full-Time
The Executive Assistant position is responsible for providing a wide range of administrative support for the Chief Revenue Officer (CRO) of CARE USA.
This position will be working closely with the [Sr. Administrative Director or Chief of Staff] in many areas like: Managing the CRO's schedule and travel arrangements. Scheduling, planning, and supporting team meetings. Providing support in budget planning and management as well as invoice tracking and approvals. Liaising with other CARE assistants as well as external assistants on the Resource Development Committee to schedule meetings and address or resolve cross-departmental issues and challenges. Providing support in the development of communication and presentations as needed.
The executive assistant handles communications within CARE and with numerous outside contacts and vendors including board members, donors and other important CARE stakeholders. Therefore, this position requires excellent verbal and written communication skills and a commitment to integrity and confidentiality.
RESPONSIBILITIES:
1.Provides administrative support for Resource Development/CRO:
Provides administrative support to ensure the smooth and efficient functioning of the Chief Revenue Officer (CRO) office. Coordinates the efficient and discreet management of the CROโs schedule. Coordinates calendar and schedule of regular and ad-hoc internal meetings. Adheres to appropriate protocol and correspondence guidelines when communicating with internal and external partners. Assembles briefing materials and prepares power-points and other briefs for the CRO. Coordinates travel planning and logistical support arrangements for CRO and supports Senior Management Team travel. Undertakes logistical administrative and financial arrangements, for meetings, events and workshops organized by the CRO. Support the CRO in timely arrangement and documentation of annual performance planning processes. Demonstrating leadership to maintain credibility, trust and support with senior management and CARE staff.2.Facilitates effective communications and information management support:
Maintains all incoming/outgoing communications, filters correspondence for supervisorโs signature, clearance and further action by other staff; wherever possible. Reviews, prioritizes, and routes correspondence to and from the Office of the Chief Revenue Officer (CRO). Reviews correspondence for proper internal clearances prior to the Chief Revenue Officer (CRO) signature. Responds and/or directs inquiries to the appropriate department for timely action and/or response. Maintains and organizes up to date hard and electronic files for easy access and retrieval. Ensures safekeeping of confidential materials. Works and coordinates closely with program support unit to ensure compliance with CARE guidelines and policies.QUALIFICATIONS:
Bachelor's Degree or equivalent Minimum 3-5 yearsโ experience in office administration. Strong organizational and interpersonal skills Tech-savvy, with advanced skills with MS Office programs, especially Excel. Excellent oral and written English skills.
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