Driver/Clerk

Org. Setting and ReportingThe position is based in the Office of the Senior Humanitarian and Reconstruction Coordinator for Gaza. On 22 December 2023, the Security Council adopted resolution 2720 (2023), requesting the Secretary-General, with the objective of expediting the delivery of humanitarian assistance to the civilian population in the Gaza Strip, to appoint expeditiously a Senior Humanitarian and Reconstruction Coordinator with responsibility for facilitating, coordinating, monitoring, and verifying in Gaza, as appropriate, the humanitarian nature of all humanitarian relief consignments to Gaza provided through states which are not party to the conflict, and further requesting that the Coordinator expeditiously establish a UN mechanism for accelerating the provision of humanitarian relief consignments to Gaza through states which are not party to the conflict, consulting all relevant parties, with the goal of expediting, streamlining, and accelerating the process of providing assistance while continuing to help ensure that aid reaches its civilian destination, and demanding that the parties to the conflict cooperate with the Coordinator to fulfil their mandate without delay or obstruction. This temporary job opening is being published for the position of Driver/Clerk, based in Amman, Jordan. Under the overall supervision of the Deputy Chief of Staff, the incumbent reports to the Head of Administration Unit. ResponsibilitiesUnder the overall supervision of the Head of Administration Unit, the Driver/Clerk will perform the following duties and responsibilities; Provision of reliable and secure driving services; • Ensures provision of reliable and secure driving services by driving the office vehicles to transport authorized personnel and staff, delivery, and collection of mail, documents, and other items as required. • Pick up and drop off the staff during all working days and drive them on official trips in and outside the city as directed by the direct supervisor and according to the security and UN rule and procedures. • Remain flexible for traveling outside the city and working additional working hours if required. • Full compliance with the implementation of all security measures for the passengers and the Vehicle during all trips regardless of the location or the destination of travel. • Follow all traffic rules, regulations, and laws at all times. • Report immediately to the direct supervisor of any accidents, or mechanical failure occurring. • Use radio communication and carry out tasks as directed by the supervisors and remain vigilant and professional all the time. Proper use of vehicle and Day-to-day maintenance of the assigned vehicle; • Ensures cost-savings through proper use of vehicles through: • Ensures proper day-to-day maintenance of the assigned vehicle through timely minor repairs, arrangements for major repairs, timely oil changes, check of tires, brakes, car washing, etc, as recommended by the supervisor. • Accurate maintenance of daily vehicles, and provision of inputs to preparation of vehicle maintenance plans and reports. • Maintain accurate vehicle logbook records with all information. • Knowledge of Economic Driving (Eco – Driving) Availability of documents/ supplies. • Ensures availability of all the required documents/supplies including vehicle insurance, vehicle logs, office directory, map of the city/country, first aid kit, and necessary spare parts. • Ensures that all immediate actions required by rules and regulations are taken in case of involvement in accidents. Administration and operation support • Provision of administrative and logistical support. • Provision of support for office maintenance and asset management, physical inventory verification exercise by checking the accuracy of records and asset’s location. • Ensures office files are maintained accurately. • Ensures availability of adequate office supplies in the office and maintains a system for allocation and tracking. • Performs a variety of administrative duties including (leave recording, organize for meetings and event reservations, office supply and equipment orders, etc), • Prepares and/ or processing administrative requests/ documents (travel requests, expense claims, vouchers, etc). • Support in the office petty cash transactions and prepare documents for petty cash replenishment. • As required, assists in providing services to facilities during events (meetings, workshops, training) • Assists in the computation and preparation of overtime and related records. • Assists in visits preparations including accommodation and venue booking and meeting arrangements. Performs other duties as assigned. CompetenciesPROFESSIONALISM: Knowledge of driving rules and regulations. Knowledge of the area and the current condition of roads and highways, security and safety awareness; familiarity with frequently traveled routes and routines of the more senior staff or the officers. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Able to perform analysis, modeling and interpretation of data in support of decision-making. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. CLIENT ORIENTATION: Considers all those to whom services are provided to be \"clients\" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to clients. TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with a final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. EducationHigh school diploma or equivalent is required. Job - Specific QualificationA valid national driver's license and a clean driving record with no traffic violations is required. Work ExperienceA minimum of two (2) years of progressive and responsible experience as a driver with a safe driving record is required. Experience in driving a variety of makes and models of vehicles, including vans and other kinds of motorized vehicles is required. Experience working with the United Nations Common System, a comparable international and/or non-governmental organization, or with embassies is desirable. Experience in the basic use of computers and relevant office software packages (MS Word, Excel, etc.) and ability to use web-based management and electronic log, file, and/or scheduling systems is desirable. LanguagesEnglish and French are the working languages of the United Nations Secretariat. For this position advertised, knowledge of English is required. Fluency in Arabic is required. Knowledge of another UN official language is desirable. AssessmentEvaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview. Special Notice• This is a project-funded post. This temporary position is currently available through 30 September 2024, with the possibility of extension subject to satisfactory performance and availability of fund. • The contract will be administered by United Nations Development Programme (UNDP) on behalf of OCHA. • This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. This position is a General Service position and will be based in Amman, Jordan. Candidates of the General Service category are required to be authorized to work in the country where this position is located. • Appointment against this post is on a local basis. • While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post. • Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station. • Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply. Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation. • Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as \"retirement.\" Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service. • The United Nations Secretariat is committed to achieving a 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position. • An impeccable record for integrity and professional ethical standards is essential. United Nations ConsiderationsAccording to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date. No FeeTHE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.