Grade: G5
Vacancy no.: BEY/DC/2024/02
Publication date: 16 February 2024
Application deadline (midnight local time): 26 February 2024
Job ID: 11674
Department: RO-Arab States/DWT-Beirut
Organization Unit: RO-Arab States/DWT-Beirut
Location: Amman
Contract type: Special Short Term
Contract duration: 4 months
Under article 4.2, paragraph (e) of the Staff Regulations, the filling of vacancies in technical cooperation projects does not fall under Annex I of the Staff Regulations and is made by direct selection by the Director-General.
In order to support the best informed process in the filling of the above-mentioned vacancy by direct selection, the ILO invites interested candidates to submit their application online by the above date.
The following are eligible to apply:
- ILO Internal candidates in accordance with paragraphs 31 and 32 of Annex I of the Staff Regulations.
- External candidates*
*The recruitment process for General Service positions is subject to specific local recruitment criteria.
The ILO values diversity among its staff and welcomes applications from qualified female candidates. We also encourage applicants with disabilities. If you are unable to complete our online application form due to a disability, please send an email to ilojobs@ilo.org.
Technical cooperation appointments are not expected to lead to a career in the ILO and they do not carry any expectation of renewal or conversion to any other type of appointment in the Organization. A four months special short-term contract will be given. Extensions of technical cooperation contracts are subject to various elements including the following: availability of funds, continuing need of the functions and satisfactory conduct and performance.
*Conditions of employment for external candidates: In conformity with existing ILO practice, the appointment of an external candidate will normally be made at the first step of this grade. The entry level salary for this position is 16767 (JOD) yearly.
Introduction
The BMZ (through KfW)-funded Employment Intensive Investment Program (EIIP) in Jordan started in 2016 with the objective of providing employment to Syrian refugees and host Jordanian communities. Since then, the project has expanded its focus from employment creation to the construction and maintenance of public infrastructure and the skills development of beneficiaries to improve their employability in the Jordanian labour market, while continuing the local economic benefits of large-scale employment following the principles of decent work.
The programme in its sixth phase under Outcome 2 โImproved perspectives for longer term employment and income of Syrian refugees and vulnerable Jordaniansโ will implement activities related to skills development (vocational training, work-based learning etc.) and entrepreneurship training.
Reporting lines:
Under the overall supervision of the Chief Technical Advisor (CTA) EIIP Programme Jordan and in close coordination with the Monitoring and Evaluation Officer in Amman, the incumbent will oversee the tasks completed by the Data Entry Clerk and will perform the following tasks:
Description of Duties
1. Identify the forms that need to be entered into the Data Collection Software or Access Database, as per the project requirement. Enter the monitoring relevant information into the Online System or the Access Database.
2. Ensure accuracy of entered data and comparing with the existing filing system.
3. Supervise the data entry clerk in the project and combine the reports.
4. Initiate, process, review and follow up on data management actions, including verifying that information and documentation are following applicable standards.
5. Undertake quality control of outgoing documents for accuracy of information and compliance with applicable standards.
6. Support the M&E Officer in creating monthly reports, progress reports and annual reports.
7. Follow up on the monthly wages cycle for the cash for work workers that starts with checking muster payrolls, verifying and uploading on the database.
8. Provide reports on any documents that are not submitted timely or inconsistent to the requirements.
Description of Duties (continued)
9. Ensure digital databases and archives are protected from security breaches and data losses.
10. Responsible for good maintenance of project files and records related to the workers, muster payrolls, contracts, worker registration sheets.
11. Support planning process, monitoring, and assessments by providing quality assurance to the monitoring methodologies, data collection and analysis.
12. Support the coordination and execution of missions, evaluations, and research.
13. Responsible for the safety of the recordโs hard copies and soft copies.
14. Support the mapping process and supervise the mapping consultant.
15. Perform any other duties assigned by the supervisor.
Required qualifications
Education
Completion of secondary education or higher in relevant field.
Training in a database management, analysis, GIS, and related software and Reporting.
Experience
Minimum of five years of progressively responsible for data entry, analysis, management, and administration work. Quality Report writing skills is mandatory including supervising staff and providing various senior level support services. Experience of working with an enterprise resource planning (ERP) system.
Languages
Excellent knowledge of English and Arabic
Competencies
In addition to the ILO core competencies (Integrity and transparency, Sensitivity to diversity, Orientation to learning and knowledge sharing, Client orientation, Communication, Orientation to change, Takes responsibility for performance, Quality orientation, Collaboration), this position requires:
- Knowledge of database, programmes and through understanding of wide range of administrative policies and procedures of database management.
- Ability to work with word processing, spread sheet, web-browser, as well as other computer software packages required for work.
- Thorough knowledge of in-house procedures for the preparation of documents and administrative forms, and for the creation and maintenance of filing systems.
- Good knowledge of data base management and analysis.
- Ability to prepare preliminary reports, fact sheets and to draft correspondence.
- Good communication skills, both orally and in writing and ability to communicate with people in a polite, courteous, and cooperative manner.
- Ability to organize own work and to work independently as well as work in a team
- Ability to work under pressure and to meet the deadline.
- Must demonstrate responsible behaviour and attention to detail.
optional section (if needed)
Candidates assessed by the Panel and considered to be eligible for appointment but who are not selected for this vacant post may be offered an assignment to another position at the same or lower grade provided that they meet the minimum qualifications required.
Recruitment process
Please note that all candidates must complete an on-line application form. To apply, please visit the ILO Jobs website. The system provides instructions for online application procedures.
Fraud warning
The ILO does not charge any fee at any stage of the recruitment process whether at the application, interview, processing or training stage. Messages originating from a non ILO e-mail account - @ilo.org - should be disregarded. In addition, the ILO does not require or need to know any information relating to the bank account details of applicants.