Data Protection Advisor Assistant

Introduction

Médecins Sans Frontières/Doctors Without Borders (MSF) is an international independent medical humanitarian organisation that provides assistance to people affected by conflicts, epidemics, and natural or human-made disasters and excluded from healthcare. We provide this assistance without discrimination, irrespective of race, religion, creed or political affiliation.

About MSF Eastern Africa

MSF Eastern Africa is the regional institutional office of MSF. It focuses on representation and networking, recruiting and supporting staff from the region, communications and fundraising, as well as working on other dossiers of importance to MSF such as Diversity, Equity and Inclusion (DEI), Data Protection, mutualization, training, medical operational support and environmental health.

Rationale/Objective for Position

The Data Protection Advisor Assistant is responsible for assisting the Data Protection Advisor in implementing the data protection action plan within missions in Kenya and the region. A targeted need driven implementation approach will be utilized to embed Data Protection measures in the office and in the Field, capacity building and strengthening the Data Protection posture within operations.

Working with the advisor, the role holder will use change and project management skills to allow for a smooth transition into compliance and protection.

Tasks & Responsibilities

• Implement data protection best practices, with some relevant and realistic means such as provision of advice and recommendations on data protection to departments and field missions and assist in their implementation
• Provide training in data protection, pairing up with the IT officer to guarantee 100% of the staff are aware and autonomous in their actions
• Draft or review policies and procedures necessary to apply data protection principles to MSF activities
• Map the data flows generated by the activities and ensure proper maintenance and updating of the register of processing activities
• Ensure that data protection is considered when choosing MSF service providers and partners, particularly in contracts
• Manage any personal data breaches
• Carry out the necessary data protection impact assessments with the missions
• Collaborate with other stakeholders such as the Head of Missions, project Managers, document/ record management teams, IT teams or medical and operation directions for the implementation of specific processes and ensure consistent application of the recommendations
• Identify and train focal points in missions to handle data protection responsibilities notable, maintaining relevant registers, producing assessments and diffusing information
• Coordination of storage of intermediary paper archives, ensuring the best practices are observed
• Coach the mission staff to implement the best practices regarding their electronic records
• Manage the knowledge and information acquired and assist the relevant stakeholders to develop a toolkit for replication in other missions
• Documentation of lessons learnt, best practices, case studies and success stories
• Monitor local, regional and global data protection regulations

Qualifications

• Education
  • Bachelor’s Degree in any of the following fields: Law, Computer Science, Information Communication Technology, Informatics, Statistics or their equivalent from a recognized and accredited institution
  • Technical data strategy and protection certification standard such as protection information management (PIM), Certified Information Privacy Professional (CIPP/E) or Certified Data Privacy Solutions Engineer (CDPSE) is an added advantage
• Experience
  • Legal and technical expertise in data protection and at least 2 years of experience in data protection
  • Experience with digital security awareness topics and best practices, particularly cybersecurity is a plus
  • Strong experience in change management and process implementation
  • Previous experience with MSF/ NGOs is a plus
• Competencies
  • Ability to report to the Steering Committee, including fine report writing and presentation skills
  • Requirements collection and prioritization
  • Highly literate in Microsoft Office tools: PowerPoint, Excel, SharePoint, Ms Teams
  • Excellent interpersonal, communication and negotiation skills
  • Resilient, excellent time management, multi-tasking and prioritization skills
  • Excellent administrative and organizational skills and an eye for details
  • Demonstrated ability to establish and maintain effective relationships with key stakeholders (transversally & remotely)
  • Well-developed multicultural awareness and ability to work under pressure in a challenging environment
  • Motivation and interest to work within humanitarian domain and MSF
• Languages
  • B1 independent user English
  • B1 independent user French is an added advantage

What We Offer:

• A 6-month full-time employment contract through MSF East Africa Section Office in Nairobi, Kenya.
• An annual salary of EUR 15,176 at HQ Level 5 based on a full-time appointment.
• Social benefits package; allowances ranging between EUR 188 to 295/month based on individual & administrative status.
• Other benefits include; 25 days of annual leave, Employer Pension contribution and medical insurance cover (staff and family) based on MSF EA terms/conditions.