The Organisation
Plan International is an independent development and humanitarian organisation that advances childrenโs rights and equality for girls.
We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And itโs girls who are most affected.
Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.
We support childrenโs rights from birth until they reach adulthood. And we enable children to prepare for โ and respond to โ crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.
We have been building powerful partnerships for children for over 85 years, and are now active in more than 80 countries.
Summary of the Position:
Under the direct supervision of Plan partner Officer In-charge or the Program Unit(Area) Manager, Plan Liberia Global Fund NFM Malaria Program, ITN Distribution Logistics officer (County Level) function is to support the Global Fund Program ITN Campaign at county level to ensure that ITN Distribution Campaign and supplies/logistics are handled and managed well in line with the campaign plans, the Global Fund and Plan/Plan partnerโs policies and procedures throughout the period of the campaign.
- Report to the Program Unit(Area) Manger, Plan Liberia Global Fund NFM Malaria Program with dotted reporting lines to Plan partner Officer In-charge or the Plan Malaria Coordinator
- Logistics and supply systems and processes for compliance and management information
- Risk Management in logistics and supplies for the Liberia ITNs distribution campaign as part of Plan Global Fund NFM Malaria Program
Typical Responsibilities - Key End Results of Position:
- Support the Plan Global Fund program unit or Plan partner organization in implementing LLIN campaign logistics systems, including movement and tracking of ITNs in line with the Global Fund, MOH and Plan International Liberia procurement guidelines.
- Engage in the ITNs campaign logistics management by providing support to the assigned county
- Interact with service providers ensuring the right services are provided at all levels of the supply chain in line with respective service contracts
- Ensure accountability and value for money for all services provided to Plan International Liberia or Partners within the campaign logistics system.
- Ensure proper documentation and audit tracking for services and goods procured, received and dispatched to beneficiaries by Plan or Plan partner in assigned county.
- In collaboration with Plan International Liberia or partner Administrative Department, cultivate and maintain excellent relation with the Government of Liberia, especially Ministry of Health/National Malaria Control Programme (NMCP) and the NMCP Logistics Officer
- Provide efficient and reliable supply chain management of Plan or partner equipment and supplies throughout the ITNs campaign.
- Management of supplies used in Plan partner or the Plan Global Fund Program ITNs campaign including receipt/clearance, transport, storage and delivery.
- Support the Plan partner or Plan Procurement Specialist/Administrative Manager in establishing and maintaining vendors and contractors data and dealing with them (effectiveness, reliability, timeliness and quality of services provided)
- Organize dispatch of goods in support to the LLIN campaign with proper documentation and filling ensured.
- Perform other duties and participate in other, non-project, organizational activities and processes as and when required to do so.
Dealing with Problems:
- Aanalyze all success factors and risks facing the organization, report them to management and provide his/her recommendations for improvement of the risk management and overall procurement and supply system.
Communications and Working Relationships:
- Country Management Team
- Global Fund/LFA
- The County Level Plan Program or Plan Partner Team
- The MOH/NMCP & County Health Teams
- Plan International Liberia Global Fund implementation team
- Maintains high contact with staff regarding Plan or Plan partner policies and procedures
- Maintains medium contact with the Plan Partner or Plan Regional Office and other Organizationโs County Office procurement or administrative team
Knowledge, Skills, Behaviors, and Experience Required to Achieve Roleโs Objectives:
Gained through education, training, & experience
Qualification and Experience
- A university degree or equivalence in the fields of either financial, administration or logistics and procurement
- A logistics, supplies or procurement background and work experience is preferred
- Knowledge about program and project implementation is an added advantage
- At least 3 yearsโ experience in similar position with a recognized institution
- Experience in national health/LLIN campaigns will be an added advantage
Location: Montserrado (1 position) , Bomi ( 1 position) & Nimba Counties (1 position)
Type of Role: Short Term Contract
Reports to: Malaria Program Coordinator
Grade: 12
Closing Date: 28th February 2024
Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.
We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.
Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.
We foster an organisational culture that embraces our commitment to racial justice, gender equality, girlsโ rights and inclusion.
Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.
- Aanalyze all success factors and risks facing the organization, report them to management and provide his/her recommendations for improvement of the risk management and overall procurement and supply system.