Hardship Level (not applicable for home-based)H (no hardship)
Family Type (not applicable for home-based)
Family
Staff Member / Affiliate TypeUNOPS LICA9
Target Start Date2024-04-01
Job Posting End DateMarch 31, 2024
Terms of ReferenceTitle: Associate PSP Officer (GIK)
Duty station: Copenhagen/ Budapest/ Home based.
Section/Unit: Private Partnerships and Philanthropy, PSP
Contract/Level: LICA-9
Duration: 1st April โ 31st December 2024
General Background
The primary purpose of the UNHCR Private Sector Partnerships (PSP) is to generate income from individual donors, corporates, and foundations, in order to sustain UNHCR activities worldwide. Contributions to UNHCRโs work from gifts in kind (GIK) are a growing and an integrated part of UNCHRโs
work with the private sector. Private Partnerships and Philanthropyโs priority is to streamline and increase its capacity to receive this support. Under the supervision of the Senior PPH Officer for Gift-In-Kind, the Associate PSP Officer (GIK) will help on knowledge management activities and managing the portfolio of gifts in kind received by UNHCR
Purpose and Scope of Assignment
โข Day-to-day contributions management: supporting the donations through the GIK process including logistics facilitation, tracking, and income recording.
โข Income recording: Calculate total donation value including transport values, guide field through DONIK Requisition creation, create DONIK Purchase Orders (POs) and request CDs
โข Logistics: Gather logistical requirements, solicit and share shipping documents, track shipments and ETAs, trouble-shoot when required
โข Coordinate with donors to prioritize shipments, ensure all documentation is shared and get shipping documents
โข Update GIK SharePoint sites and Salesforce as necessary
โข Develop webinars for field colleagues as required and drive initiatives for information sharing and change management
โข Evaluate donor offers of GIK, solicit technical clearance, and Request Fair Market Values (FMVs)
โข Gather information on demand for in-kind donations and write GIK Opportunity Packs, as needed
โข Develop and give webinars to field colleagues about logistical aspects of upcoming donations
โข Support oversight of UNHCRโs demand for GIK globally and soliciting GIK orders from field offices
โข Manage allocations of cash contributions related to in-kind donations
โข Maintain depository of GIK needs, approved technical specifications and standard fair market values
โข Guide colleagues on GIK processes
โข Other duties as assigned
Qualifications and Experience
Education (Level and area of required and/or preferred education)
Degree or postgraduate degree in logistics, social sciences, business administration, international relations, or other relevant degree
Work Experience
โข Minimum 3 years (2 with a masterโs degree) of relevant job experience to the function with an exposure to provision of support services in an international organization, preferably with at least 1 year at the equivalent to an IICA1 (or P2 equivalent) grade in the UN system;
โข Proven ability to deal with multiple tasks in a service-oriented manner in demanding working conditions that often have short deadlines;
โข Proven ability to drive projects and take initiative;
โข Experience coordinating and collaborating across divisions;
โข Experience using PeopleSoft inventory and supply chain modules would be an advantage (or equivalent in a similar ERP system);
โข Field experience with humanitarian organizations would be an advantage;
โข Experience in knowledge management would be an advantage;
โข Experience in logistics facilitation and support preferred;
โข Experience in fundraising or managing partnerships with corporations and/or foundations is an asset;
โข Experience using SharePoint, Microsoft Teams, and Salesforce (Desired)
โข Experience creating Purchase Orders and/or Purchase Requisitions in the finance and supply module of UNHCRโs MSRP database (Desired
Key Competencies
Required
โข Hands-on, happy to help, flexible attitude
โข Pays attention to detail while also being cognizant of the big picture
โข Critical thinking and logical reasoning skills
โข Fluency and solid writing skills in English
โข Ability to accurately transfer and record information and to organize and maintain clear filing systems
โข Fluent level of written and spoken English
โข Good working knowledge of all Microsoft Office applications, especially Excel
โข Great team worker and experience of communicating with colleagues in different physical locations
โข Good communicator with strong interpersonal and negotiation skills to deal with persons of different cultural and educational backgrounds;
This position is initially up to the end of the year with possibility of extension subject to budget availability and overall performance of the incumbent. It is a full-time role starting from 8.30am to 5pm Monday to Friday (40 hours per week).
This vacancy is open for applicants residing in Denmark as well as for those residents in other countries. The remuneration level and the applicable entitlements and benefits may be different based on the residence of the selected candidate.
Standard Job Description
Required Languages
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Desired Languages
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Additional Qualifications
Skills
Education
Certifications
Work Experience
Other informationAssociate PPH Officer (GIK)
LICA-9This position doesn't require a functional clearance
Home-BasedNo