Associate PSP Officer (GIK)

Hardship Level (not applicable for home-based)H (no hardship)

Family Type (not applicable for home-based)

Family

Staff Member / Affiliate TypeUNOPS IICA1

Target Start Date2024-02-01

Job Posting End DateFebruary 8, 2024

Terms of ReferenceTitle: Associate PSP Officer (GIK)
Project: UNHCR/DER/PSP PPH 2024-001
Duty station: Copenhagen, Denmark or Budapest, Hungary or home-based
Section/Unit: PSP/Private Partnerships and Philanthropy
ICA level: LICA-9 / IICA-1
Corresponding level: NO-B / P-2
Duration: from February 2024 to August 2024 (6 months maternity cover)

1.General Background

The primary purpose of the UNHCR Private Sector Partnerships (PSP) is to generate income from individual donors, corporates and foundations, in order to sustain UNHCR activities worldwide. Contributions to UNHCR’s work from gifts in kind (GIK) are a growing and an integrated part of UNCHR’s work with the private sector. Private Partnerships and Philanthropy’s priority is to streamline and increase its capacity to receive this support.

Under the supervision of the Senior PPH Officer for Gift-In-Kind, the Associate PSP Officer (GIK) will help on knowledge management activities and managing the portfolio of gifts in kind received by UNHCR, with special focus on the UNIQLO and Asia origin accounts.

2. Purpose and Scope of Assignment

• Day-to-day contributions management: supporting the donations through the GIK process includinglogistics facilitation, tracking, and income recording
• Income recording: Calculate total donation value including transport values, guide field throughDONIK Requisition creation, create DONIK Purchase Orders (POs) and request CDs
• Logistics: Gather logistical requirements, solicit and share shipping documents, track shipments andETAs, trouble-shoot when required
• Coordinate with donors to prioritize shipments, ensure all documentation is shared and get shippingdocuments
• Update GIK SharePoint sites and Salesforce as necessary
• Develop webinars for field colleagues as required and drive initiatives for information sharing andchange management
• Evaluate donor offers of GIK, solicit technical clearance, and Request Fair Market Values (FMVs)
• Gather information on demand for in-kind donations and write GIK Opportunity Packs, as needed
• Develop and give webinars to field colleagues about logistical aspects of upcoming donations
• Support oversight of UNHCR’s demand for GIK globally and soliciting GIK orders from field offices
• Manage allocations of cash contributions related to in-kind donations
• Maintain depository of GIK needs, approved technical specifications and standard fair market values
• Guide colleagues on GIK processes
• GIK Focal point for Asia and key global account
• Other duties as assigned

3. Qualifications and Experience

a. Education (Level and area of required and/or preferred education)

• Minimum Bachelor's degree in logistics, social sciences, business administration, international relations or other relevant degree

b. Work Experience

• Minimum 3 years (2 with a master’s degree) of relevant job experience to the function with exposure to provision of support services in an international organization
• Proven ability to deal with multiple tasks in a service-oriented manner in demanding working conditions that often have short deadlines
• Proven ability to drive projects and take initiative
• Experience coordinating and collaborating across divisions
• Experience using PeopleSoft inventory and supply chain modules would be an advantage (or equivalent in a similar ERP system)
• Field experience with humanitarian organizations would be an advantage
• Experience in knowledge management would be an advantage
• Experience in logistics facilitation and support preferred
• Experience in fundraising or managing partnerships with corporations and/or foundations is an asset

Desirable:

• Experience using SharePoint, Microsoft Teams, and Salesforce
• Experience creating Purchase Orders and/or Purchase Requisitions in the UNHCR’s Cloud ERP system

c. Key Competencies

Required:

• Hands-on, happy to help, flexible attitude
• Pays attention to detail while also being cognizant of the big picture
• Critical thinking and logical reasoning skills
• Fluency and solid writing skills in English
• Ability to accurately transfer and record information and to organize and maintain clear filing systems
• Fluent level of written and spoken English. Knowledge of Japanese is desirable
• Good working knowledge of all Microsoft Office applications, especially Excel
• Great team worker and experience of communicating with colleagues in different physical locations
• Good communicator with strong interpersonal and negotiation skills to deal with persons of different cultural and educational backgrounds

4. Location and Conditions

This position is a maternity cover with expected duration of 6 months. The location of the role is flexible with the possibility of the candidate to be based in one of the UNHCR headquarters: Budapest, Hungary or Copenhagen, Denmark. The incumbent of the position may also be home-based.

It is a full-time role starting from 8.30am to 5pm Monday to Friday (40 hours per week).

The remuneration level and the applicable entitlements and benefits may be different based on the residence of the most suitable selected candidate.

Shortlisted candidates might be required to sit for a written test. Only shortlisted candidates will be notified. No late applications will be accepted.

Standard Job Description

Required Languages English

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Desired Languages Japanese

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Additional Qualifications

Skills

EducationBachelor of Arts (BA) (Required), Bachelor of Science (BS) (Required)

Certifications

Work Experience

Other informationThe location of the position is flexible as detailed in the description, with possibility of the incumbent to be home-basedThis position doesn't require a functional clearance

Home-BasedYes