GradeNOB
Staff Member / Affiliate TypeNational Professional Officer
ReasonTemporary > Temporary Assignment/ Appointment
Hardship LevelH (no hardship)
Family TypeFamily<p></p><p></p>
Residential location (if applicable)
Remote work acceptedNo
Target Start Date2023-06-12
Target End Date2023-11-01
Job Posting End DateMay 25, 2023
Standard Job DescriptionAssociate Programme Officer Organizational Setting and Work Relationships The Associate Programme Officer may be based in HQ, field/regional bureau, typically reporting to and be guided by the Program officer and may supervise a small team of local staff. He/she may refer to UNHCR's Programme Manual (Chapter IV), UNHCR's corporate and regional strategic priorities, operation plans and other relevant institutional rules and regulations for further guidance. The Associate Programme Officer will provide programmatic guidance and support with regard to the implementation of protection and solutions strategies within available resources. S/he will coordinate with the other sections/units to ensure harmonized programmatic approaches at all levels and throughout the UNHCR Operations Management Cycle. The incumbent will work in line with the overall UNHCR directions which crucially require working with partners, including with persons of concern, governmental institutions and the private sector, ensuring that programme management is approached as per UNHCR¿s Strategic Directions, Global Strategic Priorities (GSPs), Global Compact for Refugees (GCR), and corporate positions on SDGs. The incumbent is expected to work in line with the multi-functional team (MFT) approach as defined within the Program Manual, ensuring the participation of relevant stakeholders in all phases of the Program Management Cycle. All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity. Duties - Support in assessing and analysing the needs of persons of concern in a participatory manner, using an Age, Gender and Diversity (AGD) perspective as basis for planning. - Provide support on programmatic aspects of developing multi-year protection and solutions strategies and annual plans with corresponding priorities taking into account corporate priorities. - Support Results Based Management and programme capacity in light of evolving requirements, programming approaches and gaps. - Assist the planning process in compliance with planning parameters outlined in the Programme Manual and the planning instructions. - Support the revision and analysis of plans, mid-year and year-end reports of UNHCR office(s) in the Area of Responsibility AoR), ensure quality assurance and compliance with established policies, guidelines, procedures and standards. - Assist in the provision of overall direction to broaden partnerships with key stakeholders in order to maximize the protection and solutions response for persons of concern. - Provide support to ensure a consistent application of the framework for implementing with partners, including the effective implementation of the policy on selection and retention of partners, management of partnership agreements, risk-based project performance monitoring, and risk-based project audits, among others. - Contribute to ensure consistent and coherent monitoring approaches, tools and systems across the region, in line with global standards and polices. - Actively contribute to UNHCRs programming of community of practice and continuously contribute to improvements of programming tools and processes. - Oversee a timely and effective follow-up of internal and external audits observations and recommendations that relate to programmatic issues. - Perform other related duties as required. Minimum Qualifications Years of Experience / Degree Level For P2/NOB - 3 years relevant experience with Undergraduate degree; or 2 years relevant experience with Graduate degree; or 1 year relevant experience with Doctorate degree Field(s) of Education Economics; Business Administration; Social Sciences; or other relevant field. (Field(s) of Education marked with an asterisk* are essential) Certificates and/or Licenses Programme Management Certification Programme in Programme Management (CP-PM) (Certificates and Licenses marked with an asterisk* are essential) Relevant Job Experience Essential: Demonstrated experience in programme management including familiarization with the OMC and sound knowledge of Results Based-Management. Demonstrated experience in field operations, sound knowledge on the centrality of protection in programming, Joint Needs Assessments and the principles of targeting. Desirable: Demonstrated experience in coordination within an inter-agency context and other actors, in a refugee or humanitarian context. Sound experience in program management training and capacity building activities. Functional Skills MG-Project Management PG-Results-Based Management PG-UNHCR's Programmes PG-Stakeholder management and coordination with Implementing Partners (Gov/NGO/Corporate) (Functional Skills marked with an asterisk* are essential) Language Requirements For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English. For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language. For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English. All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power. As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise. This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.
Desired Candidate ProfileOperational Context:
The position is in the Global Mobility and Infrastructure Service (GMIS) within the Division of Financial and Administrative Management (DFAM). DFAM contributes to safeguarding the financial resources entrusted to UNHCR by maintaining and improving the financial and admin. systems, policies and procedures and promoting cost-effective and transparent use of these resources. In the context of the Regionalization, decentralization and further HQ realignment, the Global Mobility and Infrastructure Service was recently created by merging sections previously located in different divisions. DFAM is, hence hosting new functions.
DFAM is looking for a Associate Programme Officer (Writer-Editor), Temporary Appointment - based in Budapest, to support GMIS with its communications related to the establishment of the new services and various key projects. The Associate Programme Officer (Writer-Editor) will be required to write, edit, and adapt content for different audiences and channels, including digital.
Under the supervision of the Associate Communications Officer, GMIS, DFAM, the Programme Officer (Writer-Editor) will support the DFAM/GMIS objectives and communication strategy through the production of clear, compelling, and effective written content to inform and engage target audiences and perform other writing and editing tasks as needed.
She/He will work directly with GMIS staff and liaise closely with colleagues across the divisions, in particular the Special Coordinator for Internal Intranet Communications and the Digital Engagement Section (Intranet) to ensure our content is relevant and accurate.
The ideal candidate is a team-spirited, skilled, and creative writer/editor/copywriter with an eye for detail.
Submit three writing samples of your best work. Feel free to include links to your content or portfolio in your application.
Duties and responsibilities:
• Research, produce, and edit written content for different communications materials and target audiences, ensuring their timely dissemination by leveraging a range of tactics and UNHCR-compliant tools and platforms.
• Proofread all communications materials before their publication.
• Provide written communications support to the GMIS teams, including the Greening and Sustainability, Travel, Fleet, and Global Infrastructure Teams.
• Offer editing guidance and provide input to GMIS colleagues to ensure the proposed content and communication materials reach maximum impact.
• Liaise as necessary between GMIS, Internal Communications, and the Global Communications Service to ensure our content is relevant and accurate for the targeted audiences.
• Support the implementation of the DFAM/GMIS internal communication strategy in line with the Global Internal Communications Strategy and UNHCR brand guidelines through the creation of compelling written content.
• Regularly provide ideas for communications initiatives and monitor news and popular trends to insert GMIS’s messaging into ongoing conversations and events, identifying key moments for proactive communications.
• Bring creativity to GMIS communications and boost their visibility on UNHCR internal channels or external channels, if applicable, while maintaining UNHCR/GMIS’s brand voice and tone.
• Interpret briefs, strategic and creative direction and turn them into engaging and persuasive copy concepts.
• Participate in discussions on GMIS projects to develop a wide range of communications materials, such as intranet articles, newsletters, stories, reports, video scripts, infographics, announcements, and social media posts, among others.
• Provide similar support to other sections, especially in reporting and writing.
• Perform other duties as required.
Essential minimum qualifications and professional experience required
Academic qualifications:
University degree or postgraduate diploma in communications, journalism, international relations, political science, public information, media, marketing, advertising, or relevant fields.
Requirements and skills:
• Excellent writing, editing, and proofreading skills.
• Proven track record of writing and adapting content for different audiences and channels, including digital.
• Communicates effectively and has strong written and verbal presentation skills.
• Creativity and strong research skills.
• Facility to work independently and collaboratively with a team. Develop strong working relationships and active listening skills.
• Ability to work interdisciplinary in an international and multicultural environment.
• Excellent time-management and organisational skills to work on multiple projects at once.
• Thrives in a fast-paced work environment and meets tight deadlines.
• Self-driven with a positive attitude, professional, reliable and punctual.
Experience:
• Proven experience as a writer, editor, copywriter, or related role.
• A minimum of 3 years of relevant professional experience, mainly at international level.
Desirable:
• Previous professional experience as a writer/editor in an international context for non-profit organizations.
• Experience in social media writing and digital marketing tools.
Duration: 6 months, with the possibility of extension for an additional 6 months.
Additional information:
Candidates should be nationals of Hungary, and be legally present in Hungary at the time of application, recruitment and hire.
Recruitment as a UNHCR staff member and engagement under a UNHCR affiliate scheme or as an intern is subject to proof of vaccination against Covid-19
Remuneration:
In case of appointment, a competitive compensation and benefits package is offered.
Benefits:
Annual leave: UNHCR staff members holding a temporary appointment will accrue annual leave at the rate of 1.5 working days for each full calendar months of service (i.e. 18 working days per year).
Pension system: Staff members holding granted a minimum of 6 months temporary appointment will become participants in the United Nations Joint Staff Pension Fund (UNJSPF).
Health insurance plan: locally recruited staff members in Budapest will be enrolled in the Medical Insurance Plan (MIP). The coverage is also optionally available for eligible family members.
Shortlisted candidates may be required to sit for a test. No late applications will be accepted. UNHCR is committed to diversity and welcomes applications from qualified candidates regardless of disability, gender identity, marital or civil partnership status, race, colour or ethnic and national origins, religion or belief, or sexual orientation. UNHCR does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training or any other fees).
Functional ClearanceThis position doesn't require a functional clearance
Required languages (expected Overall ability is at least B2 level)English
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Desired languages
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Additional Qualifications
SkillsMG-Project Management, PG-Results-Based Management, PG-Stakeholder management and coordination with Implementing Partners (Gov/NGO/Corporate), PG-UNHCR's Programmes
EducationBA: Business Administration (Required), BA: Economics (Required), BA: Law (Required), BA: Social Science (Required)
CertificationsCP-PM Certification Programme for Programme Management - UNHCR, Programme Management - Other
Work Experience
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