Associate Financial Control Officer / 220513

  • Added Date: Tuesday, 27 September 2022
  • Deadline Date: Wednesday, 12 October 2022
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IMPORTANT INFORMATION
Close relatives1 of ADB staff, except spouses of international staff, are not eligible for recruitment and appointment to staff positions. Applicants are expected to disclose if they have any relative/s by consanguinity/blood, by adoption and/or by affinity/marriage presently employed in ADB.
1 Close relatives refer to spouse, children, mother, father, brother and sister, niece, nephew, aunt and uncle.

Staff on probation are not eligible to apply. Applicants for promotion must have served at their position for at least one year and must have normally served at their personal level for at least two years immediately preceding the date of the vacancy closing date. Applicants for lateral transfer must have served at their position and personal level for at least one year immediately preceding the date of the vacancy closing date (reference A.O. 2.03, paragraphs 5.8 and 5.9).

In the event that the staff appointed to a new category (i.e., from AS to NS, or from NS to IS) is rated at 2 or lower in the first two performance reviews after appointment at the new level, they will return to the level occupied immediately prior to their appointment in the new category.

Overview
Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 68 members, 49 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under its Strategy 2030.

ADB only hires nationals of its 68 members.

The position is assigned in the Office of the Controller-Systems Support Group (CTOC-SSG) within the Controllerโ€™s Department (CTL). The unit is tasked with implementing IT initiatives, oversees CTLโ€™s overall IT projects and ensures the IT projects are carried out effectively.

To view ADB Organizational Chart, please click here.

Job Purpose
The Associate Financial Control Officer oversees the effectiveness of the Departmentโ€™s business processes and IT systems; administers implementation of new IT systems and enhancement of existing IT systems; directs and supervises the user acceptance tests for IT system developments/improvements and other process improvements initiatives, ensuring that work objectives are accomplished in a timely and effective manner; provides system support on the Departmentโ€™s disbursement operations for internal and external clients. The incumbent will report to the designated International Staff and senior National Staff.

Responsibilities

Plans, organizes, and supports IT projects. Oversees implementation of IT projects and works with the business to identify and specify business requirements to suggest and enhance existing CTL IT systems. Works closely with Information Technology Department (ITD) and business users to oversee various CTL IT projects. Coordinates IT projects, working closely with the other CTL teams: identifies, reviews, analyzes and prioritizes business requirements; initiates changes and revisions to the existing systems and coordinates the needs of business area with ITD; assists in system analysis and design; designs and leads user-acceptance-tests for the systems and data conversions. Prepares and provides inputs to business requirements, prepares user manuals, conducts user trainings in close coordination with ITD. Analyzes system flow and business processes and suggests process optimization to improve internal controls and process efficiency thru system enhancements or process improvements. Reviews and ensures CTL IT systems accommodate existing and changing business needs, in close coordination with business area and ITD; ensures financial information and transactions are maintained accurately in the IT systems. Reviews and verifies IT-generated reports and other reports for accuracy and completeness, ensuring compliance with requirements. Represents CTL in ADB working groups and special projects among others impacting CTLโ€™s IT systems. Coordinates, facilitates, and provides required information to internal and external stakeholders in accordance with established procedures, in a tactful manner. Oversees administrative functions; provides training, briefing and orientation on CTLโ€™s business process and IT systems' procedures, etc. Provides information requested by auditors based on established guidelines and procedures. Coaches and mentors administrative staff. Performs other duties that may be assigned and reflected in the incumbentโ€™s work plan.

Qualifications

Relevant Experience & Requirements

Bachelorโ€™s degree in IT, Accounting, or Business Administration preferably with advanced training. Preferably with Certified Public Accountant qualification or Project Management Professional. At least 6 years of combined work experience in IT project management, project administration, or related work experience in accounting or auditing, and with direct experience in data and information management, business data analytics, data mart, big data, and business processes. Experience in credit, lending or finance operations would be an advantage. Proficiency in standard software used in multilateral institutions, particularly Office 365, and in-depth knowledge of a large accounting and disbursement system (e.g., Oracle ERP) and its interfaces with other systems. Familiarity with ADB or multilateral development bankโ€™s loan, grant, technical assistance business process and IT systems preferred. Solid understanding of the general accounting and internal controls concepts and principles, and the application thereof. Good analytical thinking with ability to comprehend causal links, make pros and cons analysis, and analyze factors to reach a decision. Analytical and systematic with strong numerical skills and attention to detail. Effective report-writing and communication skills in English. Ability to guide Administrative Staff and agency staff to facilitate work planning and deliver desired results with quality; proven supervisory and interpersonal skills. Ability to work collaboratively with teams as constructive team member. Ability to plan and coordinate schedules and meet deadlines. Please refer to the link for ADB Competency Framework for National Staff level NS1.

General Considerations
The selected candidate, if new to ADB, is appointed for an initial term of 3 years.

ADB offers competitive remuneration and a comprehensive benefits package. Actual appointment salary will be based on ADBโ€™s standards and computation, taking into account the selected individualโ€™s qualifications and experience.

ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious, and cultural background, gender, sexual orientation, or disabilities. Women are highly encouraged to apply.

Please note that the actual level and salary will be based on qualifications of the selected candidate.

This vacancy is archived.

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