Requisition ID 33639 Office Country United Kingdom Office City London Division Operations & Service Management Contract Type Short Term Contract Length 07 months Posting End Date 06/07/2023
Purpose of Job
The Assistant Analyst is responsible for assisting the OAD teams with banking and legal processes while also providing general administrative support when required. This role involves dealing with colleagues of all levels throughout the Bank and will work alongside experienced OAD staff to learn and develop knowledge in the monitoring and control functions of the team. The incumbent will ultimately work towards managing a small portfolio of up to 60 simple operations under supervision from senior team members.
Accountabilities and Responsibilities
- Set up operations for signed Banking products in the IAM, creating the deal structure and the relevant monitoring and control aspects
- Monitor the upload of covenant reporting from ClientNet and update the bank's systems as required, liaising with external and internal stakeholders
- Liaise with managers in OAD for assistance in maintaining and clearing covenants
- Assist the team with disbursements and waivers, amendments and consents to gain knowledge and experience on all products covered by the relevant team
- Work towards managing a portfolio of up to 60 simple operations undertaking all tasks relating to those operations under supervision from the AD or Principal team members
- Perform regular reviews and updates to IAM pthe ortfolio ensuring data is kept in line with other Bank systems such as DTM and Summit amongst others.
- Other administrative tasks as assigned by the Associate Director
Continuous Improvement:
- Be a โteam playerโ in a department responsible for creating a โbest in classโ operational function
- Support the identification and implementation associated with driving improved efficiencies in OSM with a view to enhancing the overall service experience โ timeliness, quality, engagement etc.
- Demonstrate self-awareness of personal and broader operational metrics, identifying opportunities to improve (either personally or collectively)
Operational Standards, Risk, Control & Governance:
- Be a part of a culture where team members are indirectly responsible for the quality of their output, ensuring adherence to established quality/assurance targets
- Help support the broader improvement of OSMs control environment
- Ensure that new processes and practices are conducted in line with quality standards, applicable standards/policies and relevant legislation
Service Management & Third Party Management:
- In delivering day-to-day operational activity, conform to established service levels and standards
- Where necessary, work in a collaborative manner with other colleagues/teams involved in a hybrid service model
Stakeholder Management:
- Works collaboratively with colleagues to facilitate operational outcomes that adhere to established service levels
- Be an ambassador for OSM across other departments by delivering outstanding operational outcomes
Knowledge, Skills, Experience & Qualifications
Academic Qualifications:
- Preferably a Bachelorโs degree in business, finance or law, from a leading university in a country of operations
- Excellent command of written and spoken English
- Knowledge of another language both written and spoken would be useful
Experience/Knowledge:
- General banking, legal and credit skills as well as knowledge of the Bankโs products especially equities, funds, bonds, grants, and bi-lateral, syndicated, and parallel loans
- Proven administrative / operations experience
- Commercial orientation and awareness
- Attention to detail, analytical skills, and multi-tasking, and prioritisation skills
- Strong team player, with the ability to work highly efficiently and to handle simultaneous assignments involving a wide range of bank-wide contacts
- Excellent organisational and administrative skills
- Excellent interpersonal and communication skills at all levels in a multicultural environment
- Ability to work to tight deadlines is essential