Requisition ID 36383 Office Country United Kingdom Office City London Division Procurement Policy & Advisory Dep. PPAD Contract Type Regular Contract Length Posting End Date 05/02/2026
Purpose of the Job
The Officer is responsible for providing administrative and secretarial support to members of the Implementation Units in Procurement Policy and Advisory Department (PPAD). The role is responsible for the smooth running of the teamโs activities, including travel planning and expenses, assists in the organisation of departmental events and meetings
Accountabilities and Responsibilities
Making hotel/travel arrangements, itineraries and arranging visas, as required to ensure travel arrangements run smoothly. Provide cover to other Officers/Assistants during absences and provide handover notes to ensure a smooth transition. Screening colleagues telephone calls; responding to and dealing with external queries; passing on calls to other members of the department as appropriate to ensure appropriate action are taken for any calls. Maintaining comprehensive filing in various hard copy and electronic systems Arranging internal and external conferences, presentations, meetings, international video conferences and conference calls, receiving visitors ensuring that each meeting is seamlessly executed. Draft routine business correspondence for signature. Prepare, draft and check team documentation ensuring quality management control. Conduct ad-hoc secretarial/administrative/departmental duties and specific tasks as required. Maintain Team shared calendar and weekly whereabouts.
Knowledge, Skills, Experience and Qualifications
Academic Qualifications
Secondary/High School Education A recognised secretarial qualification would be useful, but is not essential Fluent English, with excellent written and oral communication skills Knowledge of another language (e.g. Russian, German, French, or Arabic) both written and spoken would be usefulExperience/Knowledge
Technical Skills
Computer literate: Windows XP: Microsoft Outlook, Word, Excel, PowerPoint
What is it like to work at the EBRD?
Our agile and innovative approach is what makes life at the EBRD a unique experience! You will be part of a pioneering and diverse international organisation, and use your talents to make a real difference to people's lives and help shape the future of the regions we invest in.
The EBRD environment provides you with:
Varied, stimulating and engaging work that gives you an opportunity to interact with a wide range of experts in the financial, political, public and private sectors across the regions we invest in; A working culture that embraces inclusion and celebrates diversity; An environment that places sustainability, equality and digital transformation at the heart of what we do.
Diversity is one of the Bankโs core values which are at the heart of everything it does. A diverse workforce with the right knowledge and skills enables connection with our clients, brings pioneering ideas, energy and innovation. The EBRD staff is characterised by its rich diversity of nationalities, cultures and opinions and we aim to sustain and build on this strength. As such, the EBRD seeks to ensure that everyone is treated with respect and given equal opportunities and works in an inclusive environment. The EBRD encourages all qualified candidates who are nationals of the EBRD member countries to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. As an inclusive employer, we promote flexible working and expecting our employee to attend the office 50% of their working time.
Please note, that due to the high volume of applications received, we regret to inform you that we are unable to provide detailed feedback to candidates who have not been shortlisted (for further consideration).