Admin/IT Intern

Tags: internship Covid-19 finance English language
  • Added Date: Monday, 01 July 2024
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Hardship Level (not applicable for home-based)H (no hardship)

Family Type (not applicable for home-based)


Staff Member / Affiliate TypeInternship

Target Start Date2024-08-01

Job Posting End DateJuly 9, 2024

Terms of ReferenceOccupational Safety and Health Considerations:
To view occupational safety and health considerations for this duty station, please visit this link:

Nature of Position:

UNHCRโ€™s Office in Italy is a multi-Country one responsible for Italy, San Marino and the Holy See.
Italy plays an important role in refugee protection in Europe, remaining one of the major points of arrival for persons seeking protection to Europe, with most of them arriving by sea via the Mediterranean. In 2023, 157,651 migrants and refugees originating from 62 countries arrived in Italy by sea with Italy receiving 71% of all sea arrivals to Southern Europe.

In all its efforts to safeguard protection and promote solutions, UNHCR prioritizes vulnerable people, particularly unaccompanied children, and survivors of Gender Based Violence (GBV). It will continue to engage with refugees and empower communities and endeavor to improve the perception of persons we serve.

Funding is also an important element of the country strategy. In line with the Global Compact on Refugees, Italyโ€™s PSP (Private Sector Partnership) operation is working closely with MCO Italy in actively pursuing the fuller realization of private sector potential in the country.

ICT and Administration Intern provides clerical and technical assistance to the UNHCR office under the direct supervision of the Senior IT Assistant under the overall coordination of the Snr Finance Associate to ensure that routine services and activities within the administration field are properly implemented. Subject to the nature of the assignment, he/she will receive regular guidance from other colleagues within the unit and particularly from the Admin Associate. As per specific instructions, the incumbent may require liaising with other internal or external entities, to ensure effective delivery of services and achievement of objectives. The nature of certain tasks requires discretion and confidentiality as per UNHCR standards and practices. The incumbentโ€™s workload and the assignments will remain under the direction of the supervisor in coordination with the Snr Finance Associate

Interns will participate in a range of activities within the ICT and Admin Units. Intern will become familiar with the daily task of related matters in a large humanitarian organization. The overarching objectives of the internship โ€“ from the perspective of the intern โ€“ are (i) to gain a deeper knowledge of the work of UNHCR, as well as of the frameworks governing the organizationโ€™s interventions, rules, and regulation and (ii) to practice and develop analysis skills and other professional working skills, such as project and time management, prioritization, teamwork, presentation skills, etc. The work of the interns is not confined to a single project as may be the case in other internships since interns are involved in all aspects of our work. The engagement also includes some elements of routine tasks (e.g. filing).

Duties and responsibilities include but are not limited to:

โ€ข Assists in maintenance of financial records, budget monitoring systems.
โ€ข Working with Senior ICT Assistant to upkeep the ICT systems and equipment.
โ€ข Assist with official travel requests in coordination with the Admin Associate and Snr Admin Assistant
โ€ข Prepares reports as scheduled and special reports as required for inventory, budgeting, and analytics.
โ€ข Assists in requisitions of office equipment locally and abroad and arranges for control of distribution and maintenance of appropriate inventory needs.
โ€ข Performs other duties as required.

โ€ข Minimum qualifications required

โ€ข Fluency in English (working language) and Italian (local language);
โ€ข Good command of Microsoft Office suite, Excel and Power Point particularly;
โ€ข Some experience in admin/IT is desirable;
โ€ข Flexibility and adaptability;
โ€ข Good interpersonal relations and team working skills.

Living and Working Conditions:
Rome is a HQ Duty Station. Italy has a strong UN presence (more than 10 Agencies Programmes and Funds totaling more than 6'000 staff) and is offering high standard of living conditions and relatively high cost of living.
There is no RC System hence no formal inter-agency coordination system other than the DO for Security related matters. FAO leads the UN team and collaborates closely with Rome based WFP and IFAD HQ.
The Italian authorities will issue a visa and residence permit to UNHCR international staff members. Before arriving at a new duty station, finding an accommodation will be a priority. There are some limited facilities to access Duty Free privileges. Buying a new vehicle is a lengthy process while buying second hand is even more complex. The public transport system is relatively reliable, and most colleagues have elected to reside in the office neighborhood.
A valid driving license issued by a European Union/European Economic Area (EU/EEA) member state is automatically accepted in all other member states. People with EU/EEA-issued driver's license who take up residence in Italy are not required to exchange it for an Italian license.
Holders of a standard driving license issued from a non-EU/EEA country may drive in Italy using the foreign license for up to one year after obtaining residency.
Medical care is up to international standards.
UN International expatriates are covered by the medical insurance provided from their workplace. No additional medical coverage is required. A list of English-speaking doctors can be provided, upon request, by the FAO Medical Services.
There are several international schools in Rome. The academic year for schools in Italy is from September to June. Generally, schools have long waiting lists and it is advisable to register your child at school as soon as possible. You should also find out about the specific admission requirements at the school. Transfer certificates from previous schools and academic records are usually required. Contracts are made between the school and private individuals regarding payments of school fees.
This means any deposits and commitments to pay fees are your responsibility and not the UN's.
Spouse employment can be challenging, particularly in a post Covid-19 situation where the economy was affected.

In order to be considered for an internship, candidates must meet the following eligibility criteria:
โ€ข Recent graduate (those persons who completed their studies within two years of applying) or current student in a graduate/undergraduate school programme from a university or higher education facility accredited by UNESCO; and
โ€ข Have completed at least two years of undergraduate studies in a field relevant or of interest to the work of the Organization (preferably Economics, Management, Social Sciences or related areas).
An individual whose father, mother, son, daughter, brother or sister is a staff member of UNHCR, including a Temporary Appointment holder or a member of the Affiliate Workforce, is not eligible for an internship.
Candidates must have the right to work in Italy.

Additional Information
Interns who do not receive financial support from an outside party will receive an allowance to partially help to cover the cost of food, local transportation and living expenses.
Candidates must be legally authorized to work in Italy. English is the official working language of UNHCR in Italy. Only applications fully completed in English will be considered.
Only short-listed candidates will be contacted.
Assessment of short-listed candidates might comprise of both an interview and a written test.
UNHCR is committed to diversity and welcomes applications from qualified candidates regardless of disability, gender identity, marital or civil partnership status, race, color or ethnic and national origins, religion or belief, or sexual orientation.
UNHCR has a ZERO TOLERANCE policy on sexual exploitation and abuse, and sexual harassment. Successful candidates will be subject to mandatory UN Sexual Exploitation and Abuse and Sexual Harassment clearance check prior to receiving an offer.
UNHCR does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training or any other fees).
All applications will be treated with the strictest confidentiality.

Standard Job Description

Required Languages


๐Ÿ“š ๐——๐—ถ๐˜€๐—ฐ๐—ผ๐˜ƒ๐—ฒ๐—ฟ ๐—›๐—ผ๐˜„ ๐˜๐—ผ ๐—š๐—ฒ๐˜ ๐—ฎ ๐—๐—ผ๐—ฏ ๐—ถ๐—ป ๐˜๐—ต๐—ฒ ๐—จ๐—ก ๐—ถ๐—ป ๐Ÿฎ๐Ÿฌ๐Ÿฎ๐Ÿฏ! ๐ŸŒ๐Ÿค ๐—ฅ๐—ฒ๐—ฎ๐—ฑ ๐—ผ๐˜‚๐—ฟ ๐—ก๐—˜๐—ช ๐—ฅ๐—ฒ๐—ฐ๐—ฟ๐˜‚๐—ถ๐˜๐—บ๐—ฒ๐—ป๐˜ ๐—š๐˜‚๐—ถ๐—ฑ๐—ฒ ๐˜๐—ผ ๐˜๐—ต๐—ฒ ๐—จ๐—ก ๐Ÿฎ๐Ÿฌ๐Ÿฎ๐Ÿฏ ๐˜„๐—ถ๐˜๐—ต ๐˜๐—ฒ๐˜€๐˜ ๐˜€๐—ฎ๐—บ๐—ฝ๐—น๐—ฒ๐˜€ ๐—ณ๐—ผ๐—ฟ ๐—จ๐—ก๐—›๐—–๐—ฅ, ๐—ช๐—™๐—ฃ, ๐—จ๐—ก๐—œ๐—–๐—˜๐—™, ๐—จ๐—ก๐——๐—ฆ๐—ฆ, ๐—จ๐—ก๐—™๐—ฃ๐—”, ๐—œ๐—ข๐—  ๐—ฎ๐—ป๐—ฑ ๐—ผ๐˜๐—ต๐—ฒ๐—ฟ๐˜€! ๐ŸŒ

โš ๏ธ ๐‚๐ก๐š๐ง๐ ๐ž ๐˜๐จ๐ฎ๐ซ ๐‹๐ข๐Ÿ๐ž ๐๐จ๐ฐ: ๐๐จ๐ฐ๐ž๐ซ๐Ÿ๐ฎ๐ฅ ๐“๐ž๐œ๐ก๐ง๐ข๐ช๐ฎ๐ž๐ฌ ๐ก๐จ๐ฐ ๐ญ๐จ ๐ ๐ž๐ญ ๐š ๐ฃ๐จ๐› ๐ข๐ง ๐ญ๐ก๐ž ๐”๐ง๐ข๐ญ๐ž๐ ๐๐š๐ญ๐ข๐จ๐ง๐ฌ ๐๐Ž๐–!


Desired Languages



Additional Qualifications




Work Experience

Other informationThis position doesn't require a functional clearance


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