- โโAssisting in the overall implementation of the Mental Health and Psychosocial Programโs activities.ย
โ2. Providing administrative support to MHPSS programme in HR and financial areas.ย
โ3. Carry out administrative steps for the hiring of consultants in accordance with IOM HR guidelines and rules.ย
4. โCollect contract documents for consultants and process approvals from relevant IOM departments.ย
5. โCoordinate the process of recruitment and selection with other departments and technical teams, including scheduling and organization of interviews, documentation of the panel decisions, taking notes during the interviews and filling candidate selection forms and processing them accordingly.ย
โ6. Prepare the documentation needed for payments for IOM MHPSS consultants and contractors on a monthly basis.ย
7. โProcess documentation, renewals and consultantsโ contracts as per IOM MHPSS programme management decisions.ย
8. โPrepare, submit and follow up on purchase requests corresponding to the needs of IOM field needs and timely payments of services (events, vehicles and other services) ย
9. โPerform such other duties as may be assigned.โย
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SECTION 4ย
Required Qualifications and Experienceย
EDUCATIONย
โโBachelorโs degree (preferably in business administration, management, public administration, law, human resources or other related field) from an accredited academic institution with two years of relevant professional experience;ย
โORย
โHigh school diploma with minimum four years of work experience.ย
โโย
EXPERIENCEย
โโExperience in organizational financial and administrative duties;ย
โExperience in human resource management tasks;ย
โProven drafting, writing, and reporting skills, confident user of the Microsoft Office Suite;ย
โKnowledge of humanitarian activities and context is advantageous;ย
โKnowledge and understanding of the issue of emergency and recovery response in Ukraine is an asset;ย
โโย
SKILLSย
โโAdvanced PC skills (Microsoft Word, Excel, Powerpoint, SAP).ย
โDemonstrated Skills in administration, HR and financial areas in previous jobs;ย
โCoordination skills, dealing with multiple internal and external stakeholders;ย
โCommunication skills with a wide range of people, including people of culturally diverse backgrounds.ย
โExcellent time management skillsย
โPerson centred approach ensuring timely completion of tasks.ย
โโย
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SECTION 5ย
Languages1ย ย
REQUIREDย
For this position, fluency in โEnglish and Ukrainianโ is required (oral and written).ย ย
DESIRABLEย
โโWorking Knowledge of Russian is an advantageย
โโย
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SECTION 6ย
Competencies2ย
The incumbent is expected to demonstrate the following values and competencies:ย
VALUES - All IOM staff members must abide by and demonstrate these five values:ย
ยInclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.ย
Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.ย
Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.ย
Courage: Demonstrates willingness to take a stand on issues of importance.ย
Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.ย
ยCORE COMPETENCIES - Behavioural indicators โ โLevel 1โย
ยTeamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.ย
Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.ย
Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.ย
Accountability: Takes ownership for achieving the Organizationโs priorities and assumes responsibility for own actions and delegated work.ย
Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.ย
ย Notes - Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
- This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
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