Project Assistant - DTM

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.
  Context

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental, and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM Zimbabwe CO is recognized by the Government of Zimbabwe (GoZ) as the principal international inter-governmental organization addressing the entire spectrum of migration issues. IOM has been operational in Zimbabwe since 1985, and Zimbabwe became a Member State of IOM in 2002. In line with IOM’s global strategy, IOM Zimbabwe works in advancing migration policy and practice while addressing humanitarian and development challenges of migration. It does so together with governmental, intergovernmental and civil society partners through well-informed, coordinated and protection-centred actions. The areas of IOM intervention in the country include: HumanitarianEmergency, Transition and Recovery, Migrant Protection and Assistance, Migration Data, Migration and Integrated Border GovernanceManagement, Migration and Development, Migration Health Services and Movements Assistance. 

Under the overall supervision of the Chief of Mission (CoM), direct supervision of the Information Management Coordinator and in close collaboration with other relevant units, the  candidate will be responsible to support Displacement Tracking Matrix (DTM) analysis and any other data-related activities in Zimbabwe, as well as implementation and monitoring of CO’s programming related to information management/Displacement Tracking Matrix (DTM). 

1. Assist in the implementation and monitoring of DTM project activities including data colletion operations, trainings and data storage. 
2. Retrieve, compile, summarize, and present information/data on specific project topics.
3. Monitor budget; verify availability of funds; obtain necessary approval and update budget related information.   
4. Support administrative coordination of project implementation, involving liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, etc.
5. Draft monthly and quarterly DTM reports, include analysis of data, report writing and visualizations.  
6. Support the implementation and maintenance of DTM tools in Kobo, Microsoft Forms, DHIS2, Google Forms  and other forms of documentation. 
7. Organize meetings, workshops and training sessions. 
8. Respond to general information requests and inquiries on data and reports
9. Perform other related duties as assigned. Education
   • School diploma with four years of relevant experience; or,
   • Bachelor’s degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with two years of relevant professional experience. Accredited Universities are those listed in the UNESCO World Higher Education Database.   Experience
     • Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations;
     • Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups; and,
     • Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.  Skills
       • In depth knowledge of Microsoft Excel, Power BI 
       • In depth knowledge of Microsoft Power Point 
       • Analytical and Statistical skills 
       • Excellent written and oral communication skills.
       • Strong strategic and creative thinking.
       • Data management in disaster settings, or familiarity with IOM’s DTM.
       • Strong planning and organizational skills in highly challenging, high-pressure contexts Languages
         • For this position, fluency in English is required (oral and written). IOM’s official languages are English, French and Spanish. Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.   Required Competencies   IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.   Values - all IOM staff members must abide by and demonstrate these three values:
         • Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
       • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
     • Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
   • Courage: Demonstrates willingness to take a stand on issues of importance.
10. Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated. Core Competencies – behavioural indicators (Level 1)
11. Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.