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Vacancy Announcement
WFP encourages female candidates and people with disabilities to apply.
WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis. We are committed to promoting diversity and the principle of equal employment opportunity for all our employees and encourages qualified candidates to apply irrespective of religion or belief, ethnic or social background, gender, gender identity and disability.
Job Title: Administration Associate
Grade: G6
Type of contract: Fixed Term
Duration: 12 months
Duty Station: Suva, Fiji
Vacancy Number: 833031
Date of Publication: 28 May 2024
Deadline of Application: 11 June 2024
This vacancy announcement is for Nationals from Fiji.
Terms and Conditions:
WFP offers a competitive benefits package including salary, pension, leave plus a medical insurance.
JOB PURPOSE
The Business Support Associate (Administration) position will be based in the Support Services Unit and reports to the Finance & Administration Officer. The incumbent will assist the administration team in providing a range of services to include facility management, light vehicle management, asset management, micro-procurement, travel, and any other related duties as required to deliver standard business support processes in the area of responsibility to facilitate effective service delivery.
KEY ACCOUNTABILITIES
Verify resource requirements in the area of responsibility (WFP facilities, assets, light vehicle fleet, etc.), and assist in the identification of new requirements to facilitate efficiency and cost-effectiveness of operations and services. Responsible for provision of services such as facilities management, travel, protocol and light vehicle management related, etc., reporting any discrepancies to the supervisor for consistent and timely delivery of services, to ensure the provision of a safe and comfortable working environment for WFP staff. Support the production of various data and compile and prepare reports in order to contribute to the provision of accurate information for informative decision-making and to support the effective and timely management of WFP resources. Contribute to planning, monitoring and processing administrative actions related to procurement, finance, human resources, etc., including contracts with external vendors to ensure all data is accurately and timely recorded, processed in WFP corporate systems and any operational issues addressed. Adapt and update administrative processes, supporting the implementation of operating procedures, in order to contribute to the continuous improvement of administration services in the area of responsibility. Answer a range of queries related to the provision of administrative services in order to support the resolution of daily issues. Coordinate the activities of a team of staff working in the area, to ensure individual and team objectives are met in compliance with all relevant regulations, policies, and procedures, and performance plan. Provide training and guidance to staff in interpretation of administrative procedures, policies, processes, and use of corporate systems to ensure consistency and efficiency of services provided to all clients.STANDARD MINIMUM QUALIFICATIONS
EDUCATION
Completion of secondary school education. A post-secondary certificate and/or first level university degree in Business Administration, Public Administration, or other related fields is desirable.
WORK EXPERIENCE
Six or more years of progressively responsible work experience in the Administration, Procurement, Travel and/or other related fields. Has demonstrated a sound understanding of WFP administrative operating standards and awareness of international humanitarian development issues through day-to-day work. Has provided ad-hoc guidance to new staff member. Prior work experience in providing similar support to programmes and projects within the United Nations and/or an International Organization is desirable.
KEY COMPETENCIES
Support seamless administrative operations and address issues promptly. Evaluate needs efficiently for cost-effective solutions. Produce accurate data and reports to support decision-making. Proficient in use of office equipment and computer software packages such as Microsoft Office Suite. General knowledge of WFP programs will be an advantage.LANGUAGE
Proficiency in both oral and written English.
All WFP Employees are expected to demonstrate the competencies and standards of behavior aligned with our core values and defined in the WFP LEADERSHIP FRAMEWORK, namely:
Leading by example with integrity, Driving results and delivering on commitments, Fostering inclusive and collaborative teamwork, Applying strategic thinking, Building and maintaining sustainable partnerships.HOW TO APPLY
To be considered, interested candidates are invited to apply via (https://www.wfp.org/careers/job-openings). Only short-listed candidates will be contacted.
WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.
Request for Disability related Reasonable Accommodations:
It is important to WFP to create an accessible and inclusive workplace for everyone. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.
WFP is committed to an accessible, inclusive recruitment process. Please contact us at global.inclusion@wfp.org to advise us of any disability related reasonable accommodation or accessibility requests you may have. A member of the reasonable accommodation team will contact you to confidentially discuss your needs.
This email is only to be used for any disability related accessibility requirements and not for sending the application itself. Due to the volume of applications, any applications or CVs sent through this email address will not be considered a formal application and will not receive a reply from WFP.
ABOUT WFP
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
ORGANIZATIONAL CONTEXT
The WFP Pacific Multi Country Office (MCO) covers 14 Pacific Island countries and territories โ Cook Islands, Fiji, the Federated States of Micronesia, Kiribati, Nauru, Niue, Palau, the Marshall Islands, Samoa, Solomon Islands, Tokelau, Tonga, Tuvalu and Vanuatuโrepresent a diverse group of peoples and geographies. All these small island developing states, are at high risk of adverse consequences from climate change, including risks to health, livelihoods, food security, water supply, human security and economic growth. In the Pacific, WFP works with Pacific Island governments to strengthen national emergency preparedness and response institutional capacities, systems and programmes.
WFP is committed to diversity and inclusion within its workforce. WFP has zero tolerance for sexual exploitation and abuse, any kind of harassment, including sexual harassment, abuse of authority or discrimination. All selected candidates will, undergo rigorous reference and background checks.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.