ABOUT WFP
The United Nations World Food Programme (WFP) is the leading humanitarian organisation saving lives and changing lives, assisting 115.5 million people in 84 countries by delivering food assistance in emergencies and working with communities to improve nutrition and build resilience. Food and food-related assistance lie at the heart of the struggle to break the cycle of hunger and poverty. For its efforts to combat hunger, for its contribution to bettering conditions for peace in conflict-affected areas and for acting as a driving force in efforts to prevent the use of hunger as a weapon of war and conflict, WFP was awarded the Nobel Peace Prize in 2020.
ORGANIZATIONAL CONTEXT
In 2018, WFP re-established its presence in the Caribbean with an office in Barbados. The WFP Caribbean Multi-Country Office supports 22 countries and territories across the English- and Dutch-speaking Caribbean. WFP Caribbeanโs capacity strengthening programme focuses on vulnerability analysis and mapping; end-to-end supply chain management; shock-responsive social protection; food systems strengthening; and climate risk financing. In times of crisis, WFP works with partners to provide direct assistance when events surpass national and regional capacities by delivering food, cash or voucher assistance, or through emergency logistics or emergency telecommunications service provision.
At this level job holders are expected to demonstrate responsibility and initiative to respond independently to queries with only general guidance. There is a requirement to use judgment in dealing with unforeseen problems on a daily basis. Job holders have a level of expertise and knowledge to adapt and contribute to the development of systems and processes in order to continually improve the level of support provided. Job holders are expected to manage resources and coach and coordinate a team of support staff. This role will report to the Finance and Administration Officer.
JOB PURPOSE
To coordinate and provide high quality, client-focused and value-for-money oriented administration services.
KEY ACCOUNTABILITIES (not all-inclusive)
- Verify resource requirements in the area of responsibility (WFP facilities, assets, light vehicle fleet, etc.), and assist in the identification of new requirements to facilitate efficiency and cost-effectiveness of operations and services.
- Responsible for provision of services such as facilities management, travel, protocol and light vehicle management related, etc., reporting any discrepancies to the supervisor for consistent and timely delivery of services, to ensure the provision of a safe and comfortable working environment for WFP staff.
- Support the production of various data and compile and prepare reports in order to contribute to the provision of accurate information for informative decision-making and to support the effective and timely management of WFP resources.
- Contribute to planning, monitoring and processing administrative actions related to procurement, finance, human resources, etc., including contracts with external vendors to ensure all data is accurately and timely recorded, processed in WFP corporate systems and any operational issues addressed.
- Adapt and update administrative processes, supporting the implementation of operating procedures, in order to contribute to the continuous improvement of administration services in the area of responsibility.
- Answer a range of queries related to the provision of administrative services in order to support the resolution of daily issues.
- Coordinate the activities of a team of staff working in the area, to ensure individual and team objectives are met in compliance with all relevant regulations, policies, and procedures, and performance plan.
- Provide training and guidance to staff in interpretation of administrative procedures, policies, processes, and use of corporate systems to ensure consistency and efficiency of services provided to all clients.
- Performs other duties as required.
OTHER SPECIFIC JOB REQUIREMENTS
Analyse a variety of technical complex problems; Ability to understand and resolve issues related to administration management and put forward recommendations of how to organize work more efficiently; Use initiative and good judgment and communicate complex matters both orally and in writing; Ability to provide technical advice and/or lead junior staff and to plan and prioritise his/her own work and work or of the staff under his/her lead.
STANDARD MINIMUM QUALIFICATIONS
Education: Completion of secondary school education. A post-secondary certificate in the related functional area.
Experience: Minimum six or more years of relevant work experience
Experience supervising others.
Language: Fluency (level C) in English language.DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE
- Demonstrate ability and adaptability to effectively work in emergency and/or complex operations within a multi-cultural environment in a methodical and impartial manner.
- Proven interpersonal, and negotiating skills; prudent, flexible, patient and coherent/consistent in all dealings both in words and actions.
TERMS AND CONDITIONS
Who Can Apply?
โข This position is open to nationals of Barbados and CARICOM member states and associate members. CARICOM Nationals applying for National position outside of their home country bear sole responsibility for required actions or expenses related to relocation, accommodation, repatriation and any other living expenses, etc. A CARICOM Skilled National Certificate is a pre-requisite of employment for successful candidates who are not from the country for which the position is advertised.Employment Particulars
โข Type of position: Fixed Term, Full Time
โข Type of Contact: General Service Level 6 (G 6)
โข Duration on Contract: 12 months with the possibility of extension
โข Duty Station: Barbados
โข Travel Requirements: The WFP Caribbean Office cover the 22 English and Dutch speaking Caribbean countries. The selected candidate may be required to travel from time to time, both regionally and internationally, to support missions, emergency responses, training etc. As such, medical clearance is required.
โข Remuneration: The salary related to the position can be found in the UN Salaries-General Service and related categories.REASONABLE ACCOMMODATIONS
To enhance the accessibility and inclusiveness of the recruitment process at the World Food Programme (WFP), we encourage individuals requiring disability-related accommodations or other accessibility assistance to reach out to us. Please email your requests to global.inclusion@wfp.org. Upon receiving your email, a dedicated member of our Diversity, Equity, and Inclusion (DEI) team will contact you to discuss your needs in a confidential and supportive manner. We are committed to providing a recruitment experience that respects and responds to the unique needs of every candidate.
DEADLINE FOR APPLICATIONS
โข Application should be submitted by April 6, 2024, 23:59 Easter Daylight Time.
โข Please note that applications received after the deadline will not be considered and only short-listed qualified candidates will receive an acknowledgement..
Female applicants and qualified applicants from CARICOM are especially encouraged to apply
All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.