YPP Exam: Human Resources & Administration (for external candidates)

Org. Setting and ReportingThose who are successful in the Young Professionals Programme (YPP) examination process will be placed on a roster used to fill appropriate vacancies. Candidates may be selected from the roster as relevant vacancies become available across the UN Secretariat. The roster is valid and used to fill positions, for a period of three years. It is important to understand that placement on the roster does not guarantee an offer of employment. Candidates selected from the roster will be offered a two-year fixed term contract at the start of their Professional career with the UN. After two years, and subject to satisfactory performance, they may be granted a continuing contract. YPP placements are at either a P-1/P-2 level (entry level professional). Positions may become available at various UN Secretariat offices, including, but not limited to: Addis Ababa, Bangkok, Beirut, Geneva, Nairobi, New York, Santiago, Vienna. Successful candidates must be willing to be placed in a position at any UN duty station or field operation. Please be sure to carefully read the Special Notice section below and visit careers.un.org/ypp for more information. These positions are located primarily in the Department of Management Strategy, Policy and Compliance (DMSPC) and the Department of Operational Support (DOS) in NY HQ, the Divisions of Administration at Offices Away from Headquarters, similar Services/Sections in Offices in the Field, or any Office in need of one of the included profiles. Associate Officers typically report to a senior officer, i.e. a unit chief or section chief. ResponsibilitiesThe Young Professionals Programme examination in Human Resources and Administration covers a range of positions in the areas of human resources management, general administration and management, audit, investigation, evaluation and management analysis, analytics and business intelligence, and programme management. Some of the key responsibilities of an Associate Officer in these job families would be (These duties are generic and may not be carried out by all Associate Officers): • Human Resources Management: assist in the development of strategies; align priorities; provide information; formulate policies; and carry out programmes in the full range of human resources management issues, covering recruitment, learning, benefits and entitlements, performance management, staff administration and wellbeing. • General administration and management: provide support on management and maintenance of physical facilities, equipment, and communication and transportation systems. • Audit: document, evaluate and test systems, and control to determine their adequacy and effectiveness with respect to compliance with policies and procedures, accomplishment of management's objectives, reliability and integrity of information, economic use of resources, and safeguarding of assets. • Investigation: participate in investigation of cases of alleged misconduct, malfeasance, mismanagement, waste of resources, abuse of authority or violations of UN Rules • Evaluation and management analysis: assist in the review of the relevance, efficiency, and effectiveness of Organizational programmes, and provide recommendations on structures, processes and management systems • Analytics and Business Intelligence: use different data warehouse, reporting and analytical tools to create reports from multiple sources, and support decision-making across the organisation; manage data transactions, run queries and ensure timely data retrieval; investigate and solve specific reporting and data issues. • Programme Management: participate in the analysis, planning, monitoring and evaluation of programmes and activities of the organization. • Performs other related duties as required. Competencies• PROFESSIONALISM: Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. • CLIENT ORIENTATION: Considers all those to whom services are provided to be \"clients\" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client. • PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. EducationAt least a first-level university degree (i.e., Bachelor’s degree or an equivalent degree of at least three years) in one of the following areas (to be selected from the “Main Course of Study” dropdown menu): - Business & Administration - Education - Humanities - Journalism & Information - Law - Mathematics & Statistics - Social & Behavioural Science Important: when preparing your application in Inspira, if you do not see your exact degree listed, please choose the field of study that is closest to your degree, from the “Field of Study” and “Main Course of Study” dropdown menus; then type the exact title in original language as well as its translation in English or French in the additional comment boxes. Do NOT select “other” for main course of study or field of study (or you will be automatically disqualified). Job - Specific QualificationNot available. Work ExperienceNo work experience is required. Relevant work experience may be taken into consideration as an additional screening criteria when more than 60 candidates from the same country apply to the same exam area. LanguagesFluency (speaking, reading, writing, understanding fluently) in one of the working languages of the UN Secretariat, English or French, is required; knowledge of the other is desirable. Knowledge of another UN official language is an advantage. AssessmentThe assessment process is divided into 3 stages: 1) Screening of applications 2) Written examination taken online 3) Oral examination / Interviews Knowledge of UN languages may be tested at any of these stages. • Applications will be screened on the basis of the eligibility criteria in this Job Opening. • The written examination will be conducted via an online testing platform. Candidates convoked for the written examination will be responsible for identifying and securing a location suitable for them to complete the examination (i.e., a computer with a reliable internet connection). Further information regarding the online testing platform and exam preparation guidance will be provided to those convoked for the examination. o The written examination is planned to be offered in two parts, with the following tentative timeframe (exact dates to be announced): o Part I (likely in December 2024) consists of 1) the General Paper, which assesses competencies and abilities critical to success in working in an international affairs context, and 2) first part of the Specialized Paper, multiple choice questions which assess knowledge and attributes relevant to the exam area. o Part II (1-2 months after stage 1) consists of the second part of the Specialized Paper, constructed response items (i.e., open-ended questions) which assess knowledge and attributes relevant to the exam area. Only examinees successful in part one of the online exam will be invited to participate in the second part. • Only examinees who are successful in the overall written examination will be invited to the oral examination. The oral examination will be conducted via online video conference. The oral examination will assess the key competencies for the job family, as described in the Job Opening. Part of the final assessment stage, either before, during or after the oral examination may include an element to verify the candidate’s answers given in the Specialized Paper as well as the information in the Personal History Profile submitted. The anticipated timeframe for the oral examinations is May/June 2025. Special NoticeThe purpose of the present Job Opening is to invite applications from external candidates who wish to take the Young Professionals Programme (YPP) examination in Human Resources & Administration. Applicants are strongly encouraged to visit the YPP Careers Page to learn more: careers.un.org/ypp. UN Secretariat General Service (or equivalent) staff members who are eligible to apply through the “G to P” or “G to N” track must not apply through this Job Opening. All others should apply via this external opening (including UNV, JPO, National Officers, interns). • Applicants must meet the following eligibility requirements: 1. Have at least a first level university degree (Bachelor’s degree or at least a three-year equivalent) in the fields of study listed in the Education Section of this Job Opening; 2. Be 32 years old or younger by the end of this year (born on or after 1 January 1992); 3. Be fluent in either English or French; and 4. Have the nationality of a participating Member State. The participating Member States for 2024 YPP are: Andorra, Angola, Antigua and Barbuda, Bahrain, Belize, Brunei Darussalam, China, Cuba, Democratic People's Republic of Korea, Dominica, Equatorial Guinea, Germany, Grenada, Guinea-Bissau, Hungary, Indonesia, Israel, Japan, Kiribati, Kuwait, Lao People's Democratic Republic, Libya, Liechtenstein, Malta, Marshall Islands, Micronesia (Federated States of), Monaco, Nauru, Oman, Palau, Panama, Papua New Guinea, Paraguay, Qatar, Republic of Korea, Saint Lucia, Saint Vincent and the Grenadines, Sao Tome and Príncipe, Saudi Arabia, Singapore, Solomon Islands, Somalia, South Sudan, Thailand, Timor-Leste, Tuvalu, United Arab Emirates, United States of America, Vanuatu. If more than 60 applicants from the same country apply for the same exam area, those applicants will be further screened and ranked according to points given for the following additional qualifications: highest level of education completed, knowledge of official UN languages, and relevant work experience. The “top 60” applicants per country per exam area will be convoked to the first stage of the online exam. A maximum of 40 applicants per country per exam area will move forward from the first stage of the online exam to the second stage, based on exam performance. • APPLICANTS MUST SUBMIT SCANNED COPIES OF THE FOLLOWING DOCUMENTS, AS ATTACHMENTS IN THEIR APPLICATIONS, TO BE CONSIDERED. o Passport or a valid identification document issued by a state authority, showing your name, birth date and nationality, with a photograph; o Documentation of University degree(s) (e.g., diploma, transcript or similar official document), reflecting the main course of study selected. • Candidates must apply to only one YPP exam area in a given year. • Those who are successful in the YPP examination process will be placed on a roster used to fill appropriate entry-level (P1/P2) vacancies. Candidates may be selected from the roster as relevant vacancies become available across the UN Secretariat, at various offices globally. The roster is valid and used to fill positions, for a period of three years. It is important to understand that placement on the roster does not guarantee an offer of employment. • To learn more about YPP, including the examination process, roster management and recruitment, visit the YPP page on the UN Careers Portal: https://careers.un.org/ypp. Click “apply” to activate the Virtual Assistant or Chatbot, Alba, in Inspira. Alba will answer questions about the YPP. United Nations ConsiderationsAccording to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date. No FeeTHE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.