YEMEN – ADMINISTRATION MANAGER (H/F) – AL TURBAH

Tags: finance
  • Added Date: Tuesday, 31 March 2020
  • Deadline Date: Tuesday, 09 June 2020

Desired start date: 15thof May 2020

Duration of the mission: 7 months (renewable)

Location: Position based in Al Turbah / Yemen

ABOUT THE MISSION

SI opened its mission in Yemen in 2017, establishing its coordination in Aden. With the support of the Emergency DESK, SI mission was able to quickly acquire operational capacity, which was first deployed in Lahj Governorate, for implementation of WASH and Food Security Programming. Over the course of 2018, SI expanded the geographical scope of its intervention, and established presence in Al Turbah and Al Mokha in Taizz Governorate. In Al Turbah, SI is now looking at expanding its programming to recovery-type of projects, as well as its outreach to the city of Taizz, which after Hodeidah has been the second main frontline of the war.

For the year 2020/21; the mission has a forecasted budget of about 10M Euros. It operates from Aden, where the coordination is based, and 2 operational field bases located in Al Turbah and Al Mokha. The mission is composed of 23 expatriates and more than 100 national staffs, and is funded by OFDA, CDC, YHPF, DutchMoFA and ECHO. SI Programming in Yemen focuses on addressing immediate food needs of communities at risk of famine, as well as providing timely response to displacements of population and AWD/Cholera outbreaks. Its portfolio is primarily composed of WASH Emergency projects, along with unconditional cash distribution. Strategic and institutional priorities for the mission in 2020/21 is to strengthen its Emergency Response capacity, and develop operational capacity in Taizz city and operational bases. In parallel, and where feasible, SI is looking at implementing recovery-type of programming.

ABOUT THE JOB

The mission is looking for an Administration Manager, based in Al Turbah.

SI is looking for a proactive and intuitive collaborator able to lead operations in highly insecure environments. He/she ensures the implementation of SI procedures and their compliance with a semi-remote management (regarding Taiz sub-office).

The admin Manager carries out administrative, accounting and financial management of his/her base, in compliance with donor and Solidarités International procedures. He/she supervises accounting operations and cash management, and carries out budget follow up in conjunction with the program managers. He/she is also one of those charged with ensuring that Solidarités International’s Human Resources policy is properly implemented at the base. He/she is also responsible in supervising, supporting and training the members of his/her administrative team.

RESPONSIBILITIES AND MAIN ACTIVITIES:

  • Administrative management of personnel
  • Team management
  • Cash-flow/bookkeeping
  • Budgetary / financial monitoring
  • Administrative management of the mission
  • Reporting/communication

MANAGEMENT

The base Admin Manager will manage a team of two administration staffs which the number may increase or decrease depending on the scale of the projects and the base

YOUR PROFILE

Education and experience

  • Technical education and significant experience in accounting, finance and budget management
  • Previous experience as a Admin Manager (1-2 year) a prerequisite;
  • Experience in mission with SI, is an asset;
  • Experience in tensed context in terms of security is an asset;
  • Experience in remote management is an asset;
  • Experience in new proposal budget development is an asset.

Knowledge and technical skills

  • Good and proven writing and spoken English are required;
  • Arabic speaking is an asset;
  • Knowledge and skills of using SI accountancy tools is an asset.

Transferable skills

  • Transferable skills in program appreciated;
  • Knowledge and experience of the Yemen or Middle East countries appreciated;

Qualities

  • Multi-project support experience;
  • Multi-donor budget management experience
  • Strong interpersonal skills;
  • Skill transfer ability highly appreciated;
  • Anticipation and self-organization capacities;
  • Great work and stress management capacities;
  • Willingness to work in complex and volatile environments

SI WILL OFFER YOU

A SALARIED POSITION:starting from 1980 euros gross per month (1800 € + 10% annual leave allowance paid monthly) and a monthly per diem of 750 USD a month. Please note that salary is not negotiable with SI.

VACATION:During the assignment, a system of alternation between work and time-off is implemented at the rate of one break after two months spent on the field. For a one-year assignment, the expatriate will have a 9 calendar days break during the 2nd, 4th, 8th and 10th months (with 850 USD allocated by Solidarités). In addition to these regular break, SI adds a day off per worked month. These days off as well as the breaks are not deducted from the paid leaves that are paid every months with your salary as they are offered by the organization.

SOCIAL AND MEDICAL COVER: Expatriates benefit from an insurance package which reimburses all healthcare expenses (including medical and surgical expenses, dental care and ophthalmological expenses, repatriation) and a welfare system including war risks. Essential vaccination and antimalarial treatment costs are refunded.

SECURITY AND LIVING CONDITIONS

SECURITY:

Aden

The situation in terms of security remains tense in Aden and its surrounding Lahj governorate, due to the proximity of the frontline, the political unrest and the presence of armed opposition groups. In the context of Aden however, INGOs are not a target, neither for criminal, political or armed groups. Main risks for INGOs in Aden relate to crossfire (wrong location at the wrong moment), kidnapping or hostage taking (even though there is no proven history of kidnapping of expatriates in recent years), crowd mob and road accidents. To mitigate these risks, SI has developed strict security rules that the applicant needs to be ready to abide to.

Al Turbah

Rural Areas (Ash Shamayatayn, Al Ma’afer and Al Mawasit districts)

Al Turbah is located south of Taiz city in Shamayatayn governorate. The security situation remains calm in rural areas despite potential of instability related to political tensions (cross fire between military groups cannot be ruled out), social tensions such as demonstration or private disputes related to land ownership issues.

Taiz city

Taiz city remains surrounded by frontlines between Internationally recognized government and Houthis where fighting occurs on a sporadic and erratic manner. Access to the city is possible and monitored closely by Al Turbah base security team.

KEY INFORMATION ABOUT LIVING CONDITIONS

The coordination office in Aden is shared with the guesthouse (same building). Security rules in Aden are rather restrictive, with a curfew at 8 pm, extended to 9 pm in the area where most INGOs are located. Trips to the field is possible for expatriates under certain condition but are limited to keep the presence of international staff low profile.

In Al Turbah living conditions are quite good, expats are living in individual rooms in the shared guesthouse and benefit from a cooler weather and a nice rooftop. For the time being the guesthouse and the office are located in the same compound at different floors. Movements are very restricted but access to field for work purposes in authorized in the neighboring sub-districts (not near Taizz city), with few pre-assessed and validated areas for groceries shopping, haircut, etc., with curfew time starting at 06:00 pm.

Does this description fit you? Please send us your CV and Cover letter in English via this link: https://emea3.recruitmentplatform.com/syndicated/private/syd_apply.cfm?id=PULFK026203F3VBQB6G8N8NX4&nPostingTargetID=51130. CV only applications will not be considered.

NB : The vacancy may close before the deadline. Thank you for your comprehension

For further information about Solidarités International, please consult our website: http://www.solidarites.org/en/