Warehouse Assistant

  • Added Date: Wednesday, 18 March 2020
  • Deadline Date: Tuesday, 07 April 2020

Job description

CTG OverviewCTG stands for Committed To Good. With an ethical approach at the heart of all that we do, it is a description that makes us proud. Respect for the fundamental human rights of our staff, and those our staff encounter, is a cornerstone of our values. We strive for gender equality, inclusion and diversity, providing fair and equal opportunities for all. We take a zero tolerance approach to corruption and stay true to local labour laws and all local statutory requirements.
In operation since 2006, today we are honoured to serve clients in 15 fragile and conflict-affected states assisting with disaster relief, peace building, humanitarian aid and development programmes through our specialised recruitment, HR management and operational services.Overview of position

Under the overall guidance of the Head RM and the direct supervision of the Procurement and Logistics Officer, the incumbent will be responsible and accountable for providing necessary support to the following tasks and responsibilities in IOM Libya office:

Role objectives

Assist in warehouse operations, and inventory management systems, to support program objectives including but not limited to:
Coordinate with the Procurement and Logistics Officer regarding the reception of consignments.
Collect detailed information for new items delivered such as Goods Receipt Notes (GRNs), waybills, invoices, purchasing orders (PO), etc.
Ensure that the quality/quantity of goods received in warehouse is according to standard specified in the purchase orders and the goods are stored/stacked properly.
Arrange for proper stacking of items in the warehouse. placing materials on racks, shelves, or in bins according to predetermined sequence such as size, type, style, color, or product code.
Ensure that Stock Receiving Reports are raised immediately & that stock cards / bin cards are updated immediately.
Ensure that all warehouse dispatches are supported by a fully approved Stock Withdrawal Forms, IOM Waybills and copies are kept on file
Ensure returned items are checked, received and record is updated.
Making sure that the Warehouse Database is up to date at any given time.
Report on the status of all loading, offloading, kitting, strapping, cargo movements, etc, as requested.
Prepare weekly and monthly warehouse reports and send to the Procurement and Logistics Officer.
Support the warehouse casual laborers when needed.
Liaise with the Logistics Officer for planning on transportation of NFIs / Items from the warehouse
Monitor loading and off loadings of vehicles at the warehouse. And arrange labours for these purposes.
Ensure always the sufficient stock of packaging materials.
Ensure maintenance and storage of warehouse tools at all times.
Assist in counting inventory on a rotating basis to ensure accurate inventory records.
Assist in the Mid-Year and Annual Physical Stock Counts.
Arrange for cleaning / fumigation of the warehouse as needed.
Arrange any kind of maintenance work in the warehouse as needed.
Follow safe work policies and practices to protect both persons and property.
Communicate regularly with the Procurement and Logistics Officer any potential obstacles or issues that would impede program activities.
Take on any other tasks identified by the Procurement and Logistics Officers that may be necessary to ensure proper and timely management of warehousing function.
Perform such other duties as may be assigned.

Project reporting

This role works under the overall guidance of the Head RM & the direct supervision of the Procurement & Logistics Officer.

Key competenciesThe incumbent is expected to demonstrate the following values and competencies:
Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 3
Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Highly organized, keep track of all assigned tasks, and regular updating.
Interfaces across units and departments within IOM to extract relevant information.
Effectively applies specialized knowledge of logistics and procurement to timely source goods and services.
Effectively works with vendors and service providers in compliance with IOM procedures to secure cost-effective quality solutions for IOM.Team management

This role does not have any team management responsibility.

Further information

To be advised.

This vacancy is archived.