SOLICITATION NUMBER: 720FDA20B00028
ISSUANCE DATE: February 12, 2020
CLOSING DATE AND TIME: March 11, 2020, 12:00 P.M. Eastern Time
SUBJECT: Solicitation for U.S. Personal Service Contractor (USPSC)
Dear Prospective Offerors:
The United States Government (USG), represented by the U.S. Agency for International Development (USAID) Office of U.S. Foreign Disaster Assistance (OFDA), is seeking offers from qualified U.S. citizens to provide personal services as a Support Relief Group (SRG) Shelter and Settlements Advisor under a United States Personal Services Contract (USPSC), as described in the solicitation.
Submittals must be in accordance with the attached information at the place and time specified. Offerors interested in applying for this position MUST submit the following materials:
1. Complete resume. In order to fully evaluate your offer, your resume must include:
(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.
(b) Specific duties performed that fully detail the level and complexity of the work.
(c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.
(d) U.S. Citizenship
(e) Optional: How did you hear about this opportunity? (beta.SAM.gov, OFDA Jobs, Career Fair, etc.).
Your resume must contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information must be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.
2. Supplemental document specifically addressing the Quality Ranking Factors (QRFs) shown in the solicitation.**
3. USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted. AID 309-2 is available at http://www.usaid.gov/forms. **
NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS
AND THE SYSTEM FOR AWARD MANAGEMENT
All USPSCs with a place of performance in the United States are required to have a Data Universal Numbering System (DUNS) number and be registered in the System for Award Management (SAM) database prior to receiving an award. You will be disqualified if you either fail to comply with this requirement or if your name appears on the excluded parties list. The selectee will be provided with guidance regarding this registration.
NOTE: As of March 28, 2018, all new SAM.gov entity registrations will now require a signed notarized letter identifying the authorized Entity administrator for the entity associated with the DUNS number. Additional information on the format of the notarized letter and where to submit can be found via the below Federal Service Desk link:
Offerors can expect to receive a confirmation email when offer materials have been received. Offerors should retain for their records copies of all enclosures which accompany their offers. Your complete resume and the supplemental document addressing the QRFs must be emailed to:
OFDA Recruitment Team
E-Mail Address: email@example.com
Any questions on this solicitation may be directed to OFDA Recruitment Team via the information provided above.
I. GENERAL INFORMATION
1. SOLICITATION NO.: 720FDA20B00028
2. ISSUANCE DATE: February 12, 2020
3. CLOSING DATE AND TIME FOR RECEIPT OF OFFERS: March 11, 2020, 12:00 P.M. Eastern Time
4. POINT OF CONTACT: OFDA Recruitment Team, firstname.lastname@example.org
5. POSITION TITLE: Support Relief Group (SRG) Shelter and Settlements Advisor
6. MARKET VALUE: $92,977 - $120,868 equivalent to GS-14 (not eligible for locality pay)
Final compensation will be negotiated within the listed market value and based upon the candidate’s established salary history. Salaries over and above the top of the pay range will not be entertained or negotiated.
7. PERIOD OF PERFORMANCE: One (1) year, with four (4) one-year options
STATEMENT OF LIMITATIONS ON PERIOD AND PLACE OF PERFORMANCE:
The purpose of this contract is to establish an employee/employer relationship with the contractor to perform services on a temporary, on-call, basis as part of the SRG. OFDA intends to contract for these services for a maximum of 250 days per calendar year. Activation days vary but will not exceed 250 days during each contract year.
The level of effort anticipated under this contract will be provided within the terms of this contract at times mutually agreed to by OFDA and the contractor. Upon identification of a temporary need within the scope of work, OFDA will contact the contractor and provide the following information:
Date contractor is needed to report to OFDA or assignment in the field
Duration of Assignment
Place of Performance
The contractor will notify OFDA within 24 hours of availability. At the time the contractor accepts the assignment, he/she is expected to commit for the duration of the assignment. While the contractor will be required to commit to a certain time period, it is understood that the exigencies of a disaster may require the assignment to be extended (not to exceed 250 days). The contractor shall notify OFDA at the time of commitment if their existing schedule would preclude an extension. Notification of schedule conflicts shall not necessarily disqualify the contractor from the assignment but will simply assist OFDA in recruiting a replacement. Subsequently, if the contractor agrees to an extension of the duration of a particular assignment, thereafter, the contractor will be required to give OFDA 10 days’ notice for release from the assignment.
8. PLACE OF PERFORMANCE: Worldwide
9. ELIGIBLE OFFERORS: U.S. Citizens
10. SECURITY LEVEL REQUIRED: Ability to obtain and maintain a Secret up to Top Secret/Sensitive Compartmented Information level clearance as provided by USAID.
11. STATEMENT OF DUTIES
The Office of U.S. Foreign Disaster Assistance (OFDA) is the office within USAID that is responsible for providing emergency non-food humanitarian assistance in response to international crises and disasters. OFDA is part of the Bureau for Democracy, Conflict, and Humanitarian Assistance (DCHA) and is organized into six divisions.
The Africa (AFD) Response Division and the Asia, Latin America, Europe, and Middle East (ALE) Response Division are responsible for the provision of emergency humanitarian assistance through a grants mechanism to non-governmental organizations (NGOs), international organizations including United Nations (UN) agencies and to other partners to ensure the implementation and delivery of this assistance. These divisions also oversee OFDA’s non-response efforts in disaster risk reduction and resilience. AFD and ALE Response Divisions also coordinate with other organizations for the provision of relief supplies and assistance. They devise, coordinate and implement program strategies for a variety of natural and complex disaster situations. Both Divisions encompass groups of operations specialists who provide technical expert capability in assessing the quality and strategic function of disaster response and risk reduction activities. The AFD Response Division is divided into two teams: East and Central Africa (ECA), and Southern, West, and North Africa (SWAN). The ALE Response Division is divided into four teams: East Asia and the Pacific (EAP), Europe, the Middle East, and Central Asia (EMCA), Latin America and the Caribbean (LAC), and South Asia (SA).
The Operations (OPS) Division develops and manages operations for OFDA’s disaster responses by readying people and systems; projecting U.S. Government (USG) humanitarian capacity quickly into the field; and delivering material and technical assistance. The OPS Division maintains readiness to respond to emergencies through several mechanisms, including managing Urban Search and Rescue Teams, coordinating, staffing, training, and equipping Disaster Assistance Response Teams (DARTs), and Washington-based Response Management Teams (RMTs), and stockpiling emergency relief commodities in key locations around the globe to ensure OFDA’s capacity to execute and coordinate USG humanitarian assistance and response to natural disasters and complex emergencies. The OPS Division provides technical guidance and expertise in Disaster Logistics, Urban Search and Rescue, Operations Center management, activation/readiness, Civil-Military Liaison, and Chemical, Biological, Radiological, Nuclear and Explosive Consequence Management. It also provides overseas support to OFDA offices and personnel and to other sectors necessary to ensure OFDA’s capacity to execute and coordinate USG humanitarian assistance and response to natural disasters and complex emergencies. The OPS Division is divided into four teams: the Disaster Assistance Support Program (DASP), Military Liaison Team (MLT), Operations Support Team (OST), and Overseas Administration Team (OAT).
The Program Support (PS) Division provides operational management support, including general administration, budget and financial services, procurement planning, information technology, human resources management including staff care, and contract and grant administration support to OFDA. The PS Division supports OFDA's mandate by providing innovative solutions in the areas of Information Technology, staffing, funds control, budgeting, human resource management, and procurement to facilitate timely disaster responses. The PS Division is divided into four teams: the Award, Audit, and Risk Management (AARM) Team, Human Resources Management (HRM) Team, Budget, Finance, and Information Technology (BFIT) Team, and the Acquisition and Management (ACQ) Team.
The Preparation, Strategic Planning and Mitigation (PSPM) Division is responsible for the technical oversight of all OFDA response and mitigation programs, as well as preparation for response, mitigation, and disaster risk reduction activities. The PSPM Division houses technical experts in all sectors potentially affected by disasters, and leads the Agency in developing and promoting best practices for programming in these specific sectors. In addition, PSPM will be the focal point for technological innovations for humanitarian assistance in areas such as monitoring and evaluation, assessment, and information management. The PSPM Division is divided into four teams: Cross-Cutting Sectors Team, Natural Hazards Team, Health Team, and the Food Security and Livelihoods Team.
The Humanitarian Policy and Global Engagement (HPGE) Division assists the DCHA front office, the OFDA Director and OFDA Deputy Director with tracking trends and policy developments in the humanitarian assistance field. It engages in policy dialogue with other parts of USAID, the USG interagency, other donors, multilateral agencies, and NGO partners; recommends strategies for action to DCHA; initiates development of policy and internal guidance for OFDA; maintains global relationships with implementing partners, other donors, and the broader humanitarian architecture; and engages with the UN to advance USG humanitarian policy objectives and promote humanitarian principles within the USG and internationally. The HPGE Division leads OFDA's communications and social media outreach to effectively communicate OFDA’s story to a variety of strategic audiences. It serves as the office’s primary interlocutor on strategic issues with other federal partners to provide guidance to OFDA on policy issues pertaining to the interagency, and to improve USG humanitarian coordination and response during large-scale crises. The HPGE Division staff manages global programs, policy and outreach, strategic communications, and interagency training and engagement. HPGE is divided into seven teams: Policy Team, Global Programs Team, Strategic Interagency Team, Strategic Communications Team, Global Capacity and Leadership Development Team, Public-Private Engagement Team, and the United States Mission to the UN (USUN) in New York, Geneva, and Rome.
The Support Relief Group (SRG) is a program developed by OFDA to satisfy its growing need for surge capacity. Currently, about half of all SRG activations are domestic and half overseas in various capacities.
The SRG program brings on board select candidates who work full-time for discrete periods of time, but on an intermittent basis for no more than 250 days per calendar year, and can be deployed within hours to facilitate OFDA’s response to disasters, or to backfill staff in Washington and other locations. SRG staff can be used for activations as short as one day or for up to several months at a time. SRG positions are contracted for an initial period of one year with the option to extend up to five years. The SRG program is managed by OAT in OFDA's OPS Division. This team maintains a database for all contracted SRG personnel, providing information to the rest of OFDA on their availability, skills and previous OFDA experience. OAT assists the teams within OFDA in choosing the best qualified SRG for any specific task, and provides administrative and personnel support to all SRG. Each SRG incumbent will provide enhancement to the OFDA team according to his/her skills. They will be considered part of OFDA/Washington resources that can be deployed worldwide. At times they may also be a resource for the DCHA Bureau.
Activation of the SRG Shelter and Settlements (S&S) Advisor will be coordinated with OFDA/PSPM. USAID/OFDA activities are intended to minimize the adverse impacts of natural hazards by reducing vulnerability to disasters, increasing regional, national and local capacity to prepare for and respond to disasters, and enhancing the resiliency of vulnerable groups and communities to recover from recurrent natural disasters.
OFDA requires a SRG S&S Advisor who will provide OFDA with additional expert technical assistance in all aspects of shelter and settlements sector activities such as assessment, strategic policy and programming development, linkage of shelter and settlements issues, implementation and, monitoring and evaluation.
DUTIES AND RESPONSIBILITIES
The responsibilities of an S&S Advisor will include the following:
· Conduct initial sector-specific assessments and make expert technical recommendations for appropriate activities, both for the initial disaster response phase and for longer-term disaster risk reduction related to shelter and settlements sector activities. Assessments may be conducted at the local, regional, sub-regional, or national level, and may be related to disaster response or to comprehensive strategy development.
· Actively represent OFDA in emergency shelter sector discussions and activities, serve as a USG shelter and settlements sector resource person, and display expert technical and organizational leadership in sectoral activity commensurate with the role as a primary resource person for shelter and settlements.
· Contribute to OFDA thinking on shelter and settlements sector activities, formulate shelter and settlements sector strategies and recommendations, and provide technical support for OFDA field offices, other offices within USAID, and to OFDA’s PSPM Division.
· Contribute to planning and decision-making on a wide range of shelter and settlements activities, both in the Washington, D.C. and in the field.
· Facilitate and coordinate actual USG emergency response activities within the shelter and settlements sector with the USAID Mission, other donor agencies, and the U.S. Embassy.
· Liaise with other humanitarian organizations (UN, NGOs, IOs) and host governments to coordinate OFDA activities within the shelter and settlements sector with those of the wider humanitarian community.
· Provide coordination and managerial oversight of OFDA-funded shelter and settlements technical activities to ensure the proper use of OFDA program funds.
· Provide technical review of submitted proposals and/or concept notes to ensure that proposed activities and programs align with best practice in the shelter and settlements sector.
· Monitor and evaluate OFDA-funded shelter and settlements sector activities in relation to other sectors (e.g. protection, livelihoods, Disaster Risk Reduction (DRR), Water, Sanitation, and Hygiene (WASH), etc.). Work requires extensive experience in and understanding of integration with other sectors (e.g., protection, livelihoods, environment, WASH, health, DRR, etc.), as well as experience and understanding of transitional, recovery, and reconstruction issues related to shelter and settlements.
· Prepare written and oral reports on shelter sector activities and issues.
· Conduct or support studies to examine market conditions for building materials and non-housing portions of the building stock in affected areas. Apply new developments in the shelter and settlements sector to OFDA programming.
· Facilitate workshops and lead trainings on shelter and settlements to build capacity of OFDA and its partners.
· Coordinate shelter and settlements sector activities across a wide range of actors (UN, NGOs, host governments, etc.) to ensure consistency of programming.
· Provide shelter and settlements assessments following a disaster and decide on sector strategy and programming.
· Work entails engagement and representation at local, national, international, and academic fora, and with host country officials and civil society organizations, as well as other related activities, to include training and publication as part of education and outreach.
· May serve as needed, on Washington-based RMTs, which provides services and support to DARTs deployed in response to disasters. The duties on RMTs will be varied.
· May serve on DARTs which may require immediate (within 24 hours) deployment overseas for an extended period of time.
· Serve as the OFDA after-hours duty officer on a rotational basis, for approximately one week every six months.
· As needed, may serve on a temporary detail within the office or region not to exceed six months. Duties performed while on detail will be aligned with the Team’s existing duties and responsibilities as well as directly related to the scope of work provided.**
In general, the USPSC will take direction from and report to the OAT Team Leader or his/her designee. When activated, the USPSC will take direction from and report to the person designated as his/her supervisor in the Staffing Authorization.
Supervisor provides administrative directions in terms of broadly defined missions or functions. The USPSC independently plans, designs and carries out programs, projects, studies or other work. Results are considered authoritative and are normally accepted without significant change.
12. PHYSICAL DEMANDS
The work is generally sedentary and does not pose undue physical demands. During deployment on DARTs (if required), and during site visits, there may be some additional physical exertion including long periods of standing, walking over rough terrain, or carrying of moderately heavy items (less than 50 pounds).
13. WORK ENVIRONMENT
Work is primarily performed in an office setting. During deployment on DARTs (if required), and during site visits, the work may additionally involve special safety and/or security precautions, wearing of protective equipment, and exposure to severe weather conditions.
14. START DATE: Immediately, once necessary clearances are obtained.
II. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION
EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION
(Determines basic eligibility for the position. Offerors who do not meet all of the education and experience factors are considered NOT qualified for the position.)
Bachelor’s degree with significant study in or pertinent to the specialized field (including, but not limited to, urban and regional planning, architecture, civil engineering, emergency construction, or economic development) plus nine (9) years of progressively responsible experience working in humanitarian relief and response, of which at least three (3) years were obtained overseas in the shelter and settlements sector.
Master’s degree with significant study in or pertinent to the specialized field (including, but not limited to, urban and regional planning, architecture, civil engineering, emergency construction, or economic development) plus seven (7) years of progressively responsible experience working in humanitarian relief and response, of which at least two (2) years were obtained overseas in the shelter and settlements sector.
III. EVALUATION AND SELECTION FACTORS
The Government may award a contract without discussions with offerors in accordance with FAR 52.215-1. The CO reserves the right at any point in the evaluation process to establish a competitive range of offerors with whom negotiations will be conducted pursuant to FAR 15.306(c). In accordance with FAR 52.215-1, if the CO determines that the number of offers that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the CO may limit the number of offerors in the competitive range to the greatest number that will permit an efficient competition among the most highly rated offers. FAR provisions of this solicitation are available at https://www.acquisition.gov/browse/index/far.
(Determines basic eligibility for the position. Offerors who do not meet all of the selection factors are considered NOT qualified for the position.)
· Offeror is a U.S. Citizen.
· Complete resume submitted. See cover page for resume requirements. Experience that cannot be quantified will not be counted towards meeting the solicitation requirements.
· USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted.
· Supplemental document specifically addressing the Quality Ranking Factors (QRFs) submitted.
· Ability to obtain and maintain a Secret up to Top Secret/Sensitive Compartmented Information level clearance as provided by USAID.
· Ability to obtain a Department of State medical clearance. **
· Must not appear as an excluded party in the System for Award Management (SAM.gov).**
· Satisfactory verification of academic credentials.**
QUALITY RANKING FACTORS (QRFs)
(Used to determine the competitive ranking of qualified offerors in comparison to other offerors. The factors are listed in priority order from highest to least. The evaluation of QRF responses will also take into consideration the quality of written responses. Aspects of written responses including, but not limited to typos, grammatical errors, spelling errors, and incomplete sentences will be factored into the evaluation process.)
QRF #1: What international humanitarian assistance and shelter and settlement sector issues and conditions would you need to know to determine if spontaneous self-help shelter activities, and/or emergency shelter repair and/or transitional shelter and settlement activities are most appropriate for a humanitarian response.
QRF #2 Describe your experience designing and/or implementing international humanitarian assistance shelter and settlements programs at the community, regional, and national level. Please provide details of key program elements that supported the programs’ success and/or obstacles to achieving expect results.
QRF #3 Describe your experience working with individuals and organizations that support the linkage of humanitarian focused shelter and settlements activities with other relevant humanitarian sectors and follow-on reconstruction activities.
QRF #4 Describe efforts to integrate DRR into international humanitarian assistance shelter and settlements sector activities, and the challenges of operationalizing International Strategy for Disaster Reduction principles in the shelter and settlements sector.
BASIS OF RATING: Offerors who meet the Education/Experience requirements and Selection Factors will be further evaluated based on scoring of the QRF responses. Those offerors determined to be competitively ranked may also be evaluated on interview performance and satisfactory professional reference checks.
Offerors are required to address each of the QRFs in a separate document describing specifically and accurately what experience, training, and/or education they have received as it pertains to each factor. Be sure to include your name and the announcement number at the top of each additional page. Failure to address the selection factors and/or Quality Ranking Factors may result in not receiving credit for all pertinent experience, education, and/or training.
The most qualified offerors may be interviewed and required to provide a writing sample. OFDA will not pay for any expenses associated with the interviews. Professional references and academic credentials will be evaluated for offerors being considered for selection. Note: Please be advised that references may be obtained independently from other sources in addition to the ones provided by an offeror. OFDA reserves the right to select additional offerors if vacancies become available during future phase of the selection process.
The Offeror Rating System is as Follows:
QRFs have been assigned the following points:
QRF #1 – 20 points
QRF #2 – 15 points
QRF #3 – 15 points
QRF #4 – 8 points
Interview Performance – 30 points
Satisfactory Professional Reference Checks – 12 points
Total Possible Points: 100