SOLICITATION NUMBER: 720FDA20B00015
ISSUANCE DATE: January 2, 2020
CLOSING DATE AND TIME: April 23, 2020, 12:00 P.M. Eastern Time
SUBJECT: Solicitation for U.S. Personal Service Contractor (USPSC)
Dear Prospective Offerors:
The United States Government (USG), represented by the U.S. Agency for International Development (USAID) Office of U.S. Foreign Disaster Assistance (OFDA) and Office of Food for Peace (FFP), is seeking offers from qualified U.S. citizens to provide personal services as a Senior Program Officer (SPO) under a United States Personal Services Contract (USPSC), as described in the solicitation.
Submittals must be in accordance with the attached information at the place and time specified. Offerors interested in applying for this position MUST submit the following materials:
1. Complete resume. In order to fully evaluate your offer, your resume must include:
(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.
(b) Specific duties performed that fully detail the level and complexity of the work.
(c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.
(d) U.S. Citizenship
(e) Optional: How did you hear about this opportunity? (beta.SAM.gov, OFDA Jobs, Career Fair, etc.).
Your resume must contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information must be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.
2. Supplemental document specifically addressing the Quality Ranking Factors (QRFs) shown in the solicitation.
3. USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted. AID 309-2 is available at http://www.usaid.gov/forms.
NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS AND THE SYSTEM FOR AWARD MANAGEMENT
All USPSCs with a place of performance in the United States are required to have a Data Universal Numbering System (DUNS) number and be registered in the System for Award Management (SAM) database prior to receiving an award. You will be disqualified if you either fail to comply with this requirement or if your name appears on the excluded parties list. The selectee will be provided with guidance regarding this registration.
NOTE: As of March 28, 2018, all new SAM.gov entity registrations will now require a signed notarized letter identifying the authorized Entity administrator for the entity associated with the DUNS number. Additional information on the format of the notarized letter and where to submit can be found via the below Federal Service Desk link:
Offerors can expect to receive a confirmation email when offer materials have been received. Offerors should retain for their records copies of all enclosures which accompany their offers. Your complete resume and the supplemental document addressing the QRFs must be emailed to:
Any questions on this solicitation may be directed to OFDA Recruitment Team via the information provided above.
DUTIES AND RESPONSIBILITIES
Working under the guidance of the OHA Office Director or his/her designee, the SPO will coordinate and manage OFDA and FFP humanitarian and DRR programming in Afghanistan.
This position requires effective daily coordination with representatives from other USAID offices, the U.S. Embassy, other USG agencies, the Government of the Republic of Afghanistan, U.S. military representatives, as well as with relevant donor representatives and UN and NGO agencies, therefore requiring a highly collaborative work style. The SPO must be prepared to function effectively in a challenging and restrictive work environment and be willing to strictly adhere to U.S. Embassy security guidelines. The SPO may be required to serve as a critical component of a USG disaster assessment team, DART, and/or RMT, or to backfill other positions based on office needs.
The duties and responsibilities include the following:
• Serve as the primary focal point for OFDA and FFP programming in Afghanistan. Coordinate closely with both field, regional, and headquarters-based OFDA and FFP teams and maintain regular contact with concerned staff in the USAID Mission and U.S. Embassy in Afghanistan.
• Serve as primary interface with NGO and UN partners, and monitor and report on program implementation for ongoing OFDA and FFP awards. Interface with organizations regarding project proposals submitted for OFDA and FFP funding to ensure proposals meet OFDA and FFP’s grant guidelines and program objectives respectively.
• Continually assess emergency response and DRR needs in Afghanistan in order to ensure that OFDA and FFP programs are appropriately responsive.
• Support the OHA Office Director in maintaining relations with the senior leadership of the Afghanistan humanitarian community in representing USAID on humanitarian issues and monitoring humanitarian coordination systems to ensure effectiveness. This will include, but is not limited to, UN agencies, IOs, NGOs, USG personnel, donors, host government authorities, and others.
• Travel as permitted to assess, evaluate, and monitor humanitarian conditions in Afghanistan, conduct programmatic site visits, and make strategic recommendations for appropriate interventions.
• Serve in a primary role in the development and implementation of OFDA and FFP’s Afghanistan humanitarian response plans and strategy.
• Coordinate with OFDA and FFP offices in Washington, D.C. and Bangkok, Thailand, the USAID Mission, other DCHA offices, the Department of State, Department of Defense, other donor governments, UN agencies, Private Voluntary Organizations/NGOs, and other IOs to develop an inclusive U.S. response to humanitarian needs.
• Develop and execute official documents including, but not limited to, memos, cables, briefing papers, and information requests, and provide briefings to Deputy Mission Directors, the Mission Director, Embassy Officials, and other USG officials on OHA’s program status as requested.
• Effectively monitor OFDA and FFP programming in Afghanistan, including reviewing program reports to ensure program objectives have been achieved, documenting actions, and ensuring satisfactory completion of assessments and activities.
• Identify the need for specific technical specialists and request technical support per OFDA and/or FFP’s procedures.
• May serve, as needed, on Washington-based RMTs which provide services and support to DARTs deployed in response to disasters. The duties on RMTs will be varied.
• May serve on DARTs which may require immediate (within 24 hours) deployment overseas for an extended period of time.
• As needed, may serve on temporary detail within OFDA and FFP, not to exceed six months, based on operational needs of the offices and with the concurrence of both OFDA and FFP offices. Duties performed while on detail will be aligned with the Team’s existing duties and responsibilities as well as directly related to the scope of work provided.
The USPSC will take direction from and will report to the Office Director for OHA or his/her designee, located in Kabul, Afghanistan, and will maintain close coordination with OFDA and FFP regional teams based in Washington, D.C. and Bangkok, Thailand.
Supervisor sets overall objectives and resources available. The USPSC will consult with his/her supervisor to develop deadlines, projects, and work to be done. The USPSC is responsible for planning and carrying out assignments. The USPSC is responsible for planning approach or methodology to be used in carrying out assignments. 12. PHYSICAL DEMANDS
The work is generally sedentary and does not pose undue physical demands. During deployment on DARTs (if required), and during site visits, there may be some additional physical exertion including long periods of standing, walking over rough terrain, or carrying of moderately heavy items (less than 50 pounds).
13. WORK ENVIRONMENT
Work is primarily performed in an office setting. During deployment on DARTs (if required), and during site visits, the work may additionally involve special safety and/or security precautions, wearing of protective equipment, and exposure to severe weather conditions.
14. START DATE: Immediately, once necessary clearances are obtained.
II. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION
EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION
(Determines basic eligibility for the position. Offerors who do not meet all of the education and experience factors are considered NOT qualified for the position.)
Bachelor’s degree with study in, or pertinent to, the specialized field of, but not limited to, international relations, economics, food security, Asian studies, or a related field or country; and seven (7) years of progressively demonstrated experience in emergency relief, food security, nutrition, DRR and/or disaster preparedness programming and management, including at least five (5) years of overseas field experience as demonstrated by short-term deployments or long-term assignments.
Master’s degree with study in, or pertinent to, the specialized field of, but not limited to, international relations, economics, food security, Asian studies, or a related field or country; and five (5) years of progressively demonstrated experience in emergency relief, food security, nutrition, DRR and/or disaster preparedness programming and management, including at least (2) years of overseas field experience as demonstrated by short-term deployments or long term assignments.
III. EVALUATION AND SELECTION FACTORS
The Government may award a contract without discussions with offerors in accordance with FAR 52.215-1. The Contracting Officer (CO) reserves the right at any point in the evaluation process to establish a competitive range of offerors with whom negotiations will be conducted pursuant to FAR 15.306(c). In accordance with FAR 52.215-1, if the CO determines that the number of offers that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the CO may limit the number of offerors in the competitive range to the greatest number that will permit an efficient competition among the most highly rated offers. FAR provisions of this solicitation are available at https://www.acquisition.gov/browse/index/far.
(Determines basic eligibility for the position. Offerors who do not meet all of the selection factors are considered NOT qualified for the position.)
• Offeror is a U.S. Citizen.
• Complete resume submitted. See cover page for resume requirements. Experience that cannot be quantified will not be counted towards meeting the solicitation requirements.
• USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted.
• Supplemental document specifically addressing the Quality Ranking Factors (QRFs) submitted.
• Ability to obtain and maintain a Secret up to Top Secret/Sensitive Compartmented Information level clearance as provided by USAID.
• Ability to obtain a Department of State medical clearance.
• Must not appear as an excluded party in the System for Award Management (SAM.gov).
• Satisfactory verification of academic credentials.
QUALITY RANKING FACTORS (QRFs)
(Used to determine the competitive ranking of qualified offerors in comparison to other offerors. The factors are listed in priority order from highest to least. The evaluation of QRF responses and writing tests will also take into consideration the quality of written responses. Aspects of written responses including, but not limited to typos, grammatical errors, spelling errors, and incomplete sentences will be factored into the evaluation process.)
QRF #1 Experience coordinating and communicating at all levels throughout the humanitarian and foreign policy community; demonstrated ability coordinating with a diverse array of individuals and organizations involved in disaster response/preparedness/mitigation and humanitarian assistance, including USG agencies, IOs, NGOs, host governments, and other donors. (Limit response to 400 words)
QRF #2 Demonstrated skill in oral and written communication, preparing and presenting analysis, providing programmatic guidance, soliciting sensitive information, and negotiating agreement on humanitarian issues. (Limit response to 400 words)
QRF #3 Demonstrated ability to multi-task and consistently and independently perform in a high visibility, high-pressure environment and accurately represent USG humanitarian positions. Strong work ethic and ability to initiate, develop, and manage multiple projects simultaneously. Proven diplomatic and leadership skills. (Limit response to 400 words)
QRF #4 Proven experience monitoring incipient disaster situations, developing country strategies, and integrating disaster response, rehabilitation, and preparedness activities in a complex emergency environment; demonstrated ability planning, monitoring, and reporting on program implementation. (Limit response to 400 words)
BASIS OF RATING: Offerors who meet the Education/Experience requirements and Selection Factors will be further evaluated based on scoring of the QRF responses. Those offerors determined to be competitively ranked may also be evaluated on interview performance and satisfactory professional reference checks.
Offerors are required to address each of the QRFs in a separate document describing specifically and accurately what experience, training, and/or education they have received as it pertains to each factor. Be sure to include your name and the announcement number at the top of each additional page. Failure to address the selection factors and/or Quality Ranking Factors may result in not receiving credit for all pertinent experience, education, and/or training.
The most qualified offerors may be interviewed and required to provide a writing sample. OFDA will not pay for any expenses associated with the interviews. Professional references and academic credentials will be evaluated for offerors being considered for selection. Note: Please be advised that references may be obtained independently from other sources in addition to the ones provided by an offeror. OFDA reserves the right to select additional offerors if vacancies become available during future phase of the selection process.
The Offeror Rating System is as Follows:
QRFs have been assigned the following points:
QRF #1 – 10 points
QRF #2 – 10 points
QRF #3 – 10 points
QRF #4 – 5 points
Interview Performance – 40 points
Writing Test – 10 points
Satisfactory Professional Reference Checks – 15 points
Total Possible Points: 100