SOLICITATION NUMBER: 720FDA20B00021 **
ISSUANCE DATE: March 12, 2020
CLOSING DATE AND TIME: April 13, 2020
12:00 P.M. Eastern Time
SUBJECT: Solicitation for U.S. Personal Service Contractor (USPSC)
Dear Prospective Offerors:
The United States Government (USG), represented by the U.S. Agency for International Development (USAID) Office of U.S. Foreign Disaster Assistance (OFDA), is seeking offers from qualified U.S. citizens to provide personal services as a Risk Management Specialist under a United States Personal Services Contract (USPSC), as described in the solicitation.
Submittals must be in accordance with the attached information at the place and time specified. Offerors interested in applying for this position MUST submit the following materials:
1. Complete resume. In order to fully evaluate your offer, your resume must include:
(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.
(b) Specific duties performed that fully detail the level and complexity of the work.
(c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.
(d) U.S. Citizenship
(e) Optional: How did you hear about this opportunity? (beta.SAM.gov, OFDA Jobs, Career Fair, etc.).
Your resume must contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation for each grade level(s) for which you are applying. This information must be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.
2. USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted. AID 309-2 is available at http://www.usaid.gov/forms. **
NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS
AND THE SYSTEM FOR AWARD MANAGEMENT
All USPSCs with a place of performance in the United States are required to have a Data Universal Numbering System (DUNS) number and be registered in the System for Award Management (SAM) database prior to receiving an award. You will be disqualified if you either fail to comply with this requirement or if your name appears on the excluded parties list. The selectee will be provided with guidance regarding this registration.
NOTE: As of March 28, 2018, all new SAM.gov entity registrations will now require a signed notarized letter identifying the authorized Entity administrator for the entity associated with the DUNS number. Additional information on the format of the notarized letter and where to submit can be found via the below Federal Service Desk link:
Offerors can expect to receive a confirmation email when offer materials have been received. Offerors should retain for their records copies of all enclosures which accompany their offers. Your complete resume must be emailed to:
OFDA Recruitment Team
E-Mail Address: firstname.lastname@example.org
Any questions on this solicitation may be directed to OFDA Recruitment Team via the information provided above.
I. GENERAL INFORMATION
SOLICITATION NO.: 720FDA20B00021
ISSUANCE DATE: March 12, 2020
CLOSING DATE AND TIME FOR RECEIPT OF OFFERS: April 13, 2020, 12:00 P.M. Eastern Time
POINT OF CONTACT: OFDA Recruitment Team, email@example.com
POSITION TITLE: Risk Management Specialist
MARKET VALUE: Depending on the qualifications of the offeror, this position can be filled at either the GS-11 ($72,030 - $93,638) or GS-12 ($86,335 - $112,240) equivalent level, including Washington, D.C. locality pay. Final compensation will be negotiated within the listed market value of the GS-11 or GS-12 level based upon the offeror’s established salary history.
Offerors who meet the minimum qualifications for a GS-11 will be considered for the GS-11 level positions. Offerors who meet the minimum qualifications for a GS-12 will be considered for the GS-12 level only.
Final compensation will be negotiated within the listed market value and based upon the candidate’s established salary history. Salaries over and above the top of the pay range will not be entertained or negotiated.
If the position is for a Washington-based PSC, offerors who live outside the Washington, D.C. area will be considered for employment, but no relocation expenses will be reimbursed.
PERIOD OF PERFORMANCE: One (1) year, with four (4) one-year options
PLACE OF PERFORMANCE: Washington, D.C.
ELIGIBLE OFFERORS: U.S. Citizens
SECURITY LEVEL REQUIRED: Ability to obtain and maintain a Secret up to Top Secret/Sensitive Compartmented Information level clearance as provided by USAID.
STATEMENT OF DUTIES
Risk Management Specialists play a central role in the USG’s disaster response, humanitarian assistance, development food assistance, and disaster risk reduction programs. The Risk Management Specialist assists program teams in assessing and mitigating programmatic risk; liaises with auditors and supports audit responses; and supports efforts to ensure that FFP’s and OFDA’s humanitarian response programs adhere to policy guidelines and USG regulations. The Risk Management Specialist focuses on supporting risk assessment, audit management, and compliance policies, procedures, and standards at headquarters and in field operations. The Risk Management Specialist develops and maintains tracking and record-keeping systems on audit, risk, and compliance issues, supports identification of trends, and advises of potential violations of laws and regulations. The Risk Management Specialist will support training and guidance materials both for internal use as well as for external partners. By providing awareness and orientation on USG’s grant regulations and procedures, as well as supporting FFP and OFDA staff on monitoring and responding to issues of concern regarding misuse, diversions, fraud, investigations, and audits the Risk Management Specialist ensures program integrity.
This position will be a part of the OFDA AARM Team within the PS Division, assigned to support both FFP and OFDA program teams funded through USAID’s funding accounts. The position’s portfolio assignment may change based on USAID needs. The position is based in Washington, D.C., with travel to the field to support monitoring and oversight of programs, operations, and audit management.
FFP and OFDA require the services of Risk Management Specialists to ensure FFP’s and OFDA’s humanitarian response programs incorporate risk assessment and mitigation processes and adhere to policy guidelines and USG regulations.
DUTIES AND RESPONSIBILITIES
At the GS-11 equivalent:
- Monitor and track internal controls, risk assessment, risk management, and compliance issues, and maintain awareness of USAID and USG policy or regulatory changes.
- Assist in developing, strengthening, and implementing risk assessment and management processes and procedures to ensure consistent compliance with USAID, and USG requirements.
- Support the use of tracking and record-keeping systems on audit, risk, and compliance issues and trend analyses of information.
- With supervisory guidance and direction, provide regular updates, resources and information on compliance requirements to foster awareness among staff.
- Maintain working knowledge of and familiarity with USG regulations and USAID policies relevant to misuse, divergence, or fraud as applicable to programs funded through FFP and OFDA.
- As requested, provide support for FFP’s and OFDA’s internal controls assessments and management processes.
- As requested, provide support for FFP’s and OFDA’s efforts to assess and manage risk through USAID’s enterprise risk management process.
- As requested, support internal systems to identify and prevent USG resources from reaching sanctioned groups.
- Maintain familiarity with processes and procedures used to respond to issues regarding misuse, diversions, fraud, investigations, and audits of awards.
- Provide support for responding to audits or investigations of the assigned portfolio.
- Review applications for FFP and OFDA funding and support identification of instances in which risk assessment, risk management, and compliance issues may require further clarification from applicants.
- Implement agreed-upon compliance monitoring and evaluation procedures for portfolio management.
- Support staff in reviewing and monitoring partner compliance with USG laws and regulations and FFP and OFDA policies, including, but not limited to, accounting, procurement and employment standards as well as overall financial and administrative management of FFP and OFDA funds.
- Support staff reviewing partner reports and notifications to identify and organize partner risk management strategies as part of best practice identification.
- Maintain standardized office files for principal assigned activities.
- Provide suggestions to FFP and OFDA staff and management on policy and options to reduce and manage risk of partner misuse, diversions, and fraud.
Agency and USG Liaison and Representation:
- Support senior risk management staff and/or AARM and FFP senior leadership on queries and data calls related to acquisition and assistance policy and guidance from humanitarian community partners, Office of Acquisition and Assistance, General Counsel, the Office of Inspector General, senior USAID staff , Members of Congress, or others to ensure a timely and appropriate response.
- Support outreach efforts such as brown bags and meetings to facilitate information flow on FFP’s and OFDA’s internal controls, risk assessment, and risk management business processes.
- Draft for senior risk management and/or OFDA and FFP senior leadership review written and oral responses to requests for information on FFP’s and OFDA’s activities including briefing papers, memorandum talking points, formal presentations, and informal briefings.
- Represent and participate in intra-office, bureau, and partner meetings as requested.
- Participate in subject matter meetings as requested by OFDA and FFP staff and management.
- Work in rapidly changing, high-pressure situations that often exceed normal business hours.
- Attend regular AARM team meetings and program team meetings.
- Sign-up for and serve as needed, on Washington-based RMTs, which provide services and support to DARTs deployed in response to disasters. The duties on RMTs will vary.
- Serve as the OFDA after-hours duty officer on a rotational basis, for approximately one week every six months.
- As needed, serve on DARTs which may require immediate (within 24 hours) deployment overseas for an extended period of time.
- As needed, may serve on temporary detail within FFP or OFDA not to exceed six months. Duties performed while on detail will be aligned with the team’s existing duties and responsibilities as well as directly related to the scope of work provided.
At the GS-12 level:
At this grade level, the Risk Management Specialist has demonstrated satisfactory competence in the duties and responsibilities described above. He/She will perform these duties and responsibilities with limited guidance from and limited supervision of the AARM Team Lead or his/her designee for the assigned area of responsibility.
Additionally, working under the guidance of the Risk Management Advisor, he/she will take on an increased level of responsibility for management and coordination of risk management activities and planning in his/her area of responsibility. He/she will also take on increased level of responsibility for contributing to policy and regulation interpretation and recommendation as well as representing the office and its interests to other parties. In addition to the duties described under the GS-11 level position, he/she will:
- Maintain a strong understand of USAID and USG policies and regulations in the areas of risk management and internal control.
- Serve as a resource for FFP and OFDA staff on FFP’s and OFDA’s standard risk management procedures and policies and provide feedback for improvement.
Orient FFP and OFDA staff in Washington and the field to standard internal controls and risk management topics including assisting in the development, updating, and presentation of training materials.
In collaboration with others, draft, revise, update, and maintain written technical guidance on standard risk management policies and procedures.
Collaborate with other FFP and OFDA teams and staff to analyze and provide guidance and recommendations on standard risk management topics.
Draft responses to audit or investigation queries or coordinate responses requiring input from multiple stakeholders.
Agency and USG Liaison and Representation:
- With the Risk Management Advisor and/or OFDA leadership and/or FFP leadership oversight, respond to queries and data calls related to internal controls and risk management policy and guidance from humanitarian community partners, OAA, GC, USAID, Congress, senior USAID staff, or others to ensure a timely and appropriate response.
- Draft for Risk Management Advisor and/or OFDA and FFP senior leadership written and oral responses to requests for information on FFP’s and OFDA’s activities including briefing papers, memorandum talking points, formal presentations, and informal briefings.
- Represent FFP and OFDA at and participate in interagency, intra-agency, partner meetings as requested.
The USPSC will take direction from and will report to the AARM Team Lead or his/her designee.
For the GS-11 equivalent position, the supervisor sets overall objectives and available resources and works with the USPSC to develop deadlines, work to be done and methodology. The USPSC is responsible for carrying out assignments and consults with the supervisor for policy interpretations.
For the GS-12 equivalent position, the supervisor sets overall objectives and available resources. The USPSC consults with supervisor to develop deadlines, projects and work to be done. The USPSC is responsible for planning and carrying out assignments. The USPSC is responsible for planning approach or methodology to be used in carrying out assignments.
- PHYSICAL DEMANDS
The work is generally sedentary and does not pose undue physical demands. During deployment on DARTs (if required), and during site visits, there may be some additional physical exertion including long periods of standing, walking over rough terrain, or carrying of moderately heavy items (less than 50 pounds).
- WORK ENVIRONMENT
Work is primarily performed in an office setting. During deployment on DARTs (if required), and during site visits, the work may additionally involve special safety and/or security precautions, wearing of protective equipment, and exposure to severe weather conditions.
- START DATE: Immediately, once necessary clearances are obtained.
II. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION
EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION
(Determines basic eligibility for the position. Offerors who do not meet all of the education and experience factors are considered NOT qualified for the position.)
Bachelor’s degree with significant study in or pertinent to the specialized field (including, but not limited to, international relations, business, law, project management, or financial management) plus three (3) years of relevant experience in international humanitarian or development assistance, program management, legal, internal audit, internal controls, or risk management.
Master’s degree with significant study in or pertinent to the specialized field (including, but not limited to, international relations, business, law, project management or financial management) plus two (2) years of relevant experience in international humanitarian or development assistance, program management, legal, internal audit, internal controls, or risk management.
Bachelor’s degree with significant study in or pertinent to the specialized field (including, but not limited to, international relations, business, law, project management, or financial management) plus five (5) years of relevant experience in international humanitarian or development assistance, program management, legal, internal audit, internal controls, or risk management.
Master’s degree with significant study in or pertinent to the specialized field (including, but not limited to, international relations, business, law, project management or financial management) plus four (4) years of relevant experience in international humanitarian or development assistance, program management, legal, internal audit, internal controls, or risk management.
III. EVALUATION AND SELECTION FACTORS
The Government may award a contract without discussions with offerors in accordance with FAR 52.215-1. The CO reserves the right at any point in the evaluation process to establish a competitive range of offerors with whom negotiations will be conducted pursuant to FAR 15.306(c). In accordance with FAR 52.215-1, if the CO determines that the number of offers that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the CO may limit the number of offerors in the competitive range to the greatest number that will permit an efficient competition among the most highly rated offers. FAR provisions of this solicitation are available at https://www.acquisition.gov/browse/index/far.
(Determines basic eligibility for the position. Offerors who do not meet all of the selection factors are considered NOT qualified for the position.)
· Offeror is a U.S. Citizen.
· Complete resume submitted. See cover page for resume requirements. Experience that cannot be quantified will not be counted towards meeting the solicitation requirements.
· USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted.
· Ability to obtain and maintain a Secret up to Top Secret/Sensitive Compartmented Information level clearance as provided by USAID.
· Ability to obtain a Department of State medical clearance. **
· Must not appear as an excluded party in the System for Award Management (SAM.gov).**
· Satisfactory verification of academic credentials.**
OFFEROR RATING SYSTEM
The offeror rating system factors are used to determine the competitive ranking of qualified offerors in comparison to other offerors. Offerors must demonstrate the rating factors outlined below within their resume, as they are evaluated strictly by the information provided. The evaluation of writing tests will also take into consideration the quality of written responses. Aspects of written responses including, but not limited to typos, grammatical errors, spelling errors, and incomplete sentences will be factored into the evaluation process. The rating factors are as follows:
Technical Experience (20 points)
· Demonstrated knowledge of or experience with regulations and policies relating to assistance, acquisition, or internal controls, including but not limited to:
o Federal Acquisition Regulations (FAR)
o Code of Federal Regulations (CFR)
o Automated Directive Systems (ADS)
o Governmental Accountability Office (GAO) Green Book
o OMB Circular A-123
· Experience in tracking program implementation, compliance, or internal control issues.
· Knowledge of the operations and practices of non-governmental organizations, public international organizations, or private sector entities implementing international development or humanitarian assistance programs.
· Experience in conducting risk assessments.
Communication and Interpersonal Skills (10 points)
· Experience in collaborating or coordinating on a variety of programmatic risk or compliance issues.
· Experience in establishing and maintaining relationships across different parts of an organization and different stakeholders.
· Ability to present verbal and written guidance, policies, and procedures in various formats to various audiences.
· Ability to prepare and present analyses of regulations, policies, and procedures.
Interview Performance (50 points)
Timed Writing Test (10 points)
Satisfactory Professional Reference Checks (10 points)
Total Possible Points: 100
BASIS OF RATING: Offerors who meet the Education/Experience requirements and Selection Factors will be further evaluated in accordance with the Offeror Rating System. Those offerors determined to be competitively ranked may also be evaluated on interview performance and satisfactory professional reference checks.
Offerors are required to address each factor of the Offeror Rating System in their resume, describing specifically and accurately what experience, training, education and/or awards they have received as it pertains to each factor. Be sure to include your name and the announcement number at the top of each additional page. Failure to address the selection factors and/or Offeror Rating System factors may result in not receiving credit for all pertinent experience, education, training and/or awards.
The most qualified offerors may be interviewed and required to provide a writing sample. OFDA will not pay for any expenses associated with the interviews. Professional references and academic credentials will be evaluated for offerors being considered for selection. Note: Please be advised that references may be obtained independently from other sources in addition to the ones provided by an offeror. OFDA reserves the right to select additional offerors if vacancies become available during future phase of the selection process.