SOLICITATION NUMBER: 720FDA20B00070
ISSUANCE DATE: August 6, 2020
CLOSING DATE AND TIME: February 22, 2021, 12:00 P.M. Eastern Time
SUBJECT: Solicitation for U.S. Personal Service Contractor (USPSC)
Dear Prospective Offerors:
The United States Government (USG), represented by the U.S. Agency for International Development (USAID) Office of U.S. Foreign Disaster Assistance (OFDA), is seeking offers from qualified U.S. citizens to provide personal services as a Regional Advisor/Deputy Team Leader (RA) under a United States Personal Services Contract (USPSC), as described in the solicitation.
Submittals must be in accordance with the attached information at the place and time specified. Offerors interested in applying for this position MUST submit the following materials:
1) Complete resume. In order to fully evaluate your offer, your resume must include:
(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.
(b) Specific duties performed that fully detail the level and complexity of the work.
(c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.
(d) U.S. Citizenship
(e) Optional: How did you hear about this opportunity? (beta.SAM.gov, OFDA Jobs, Career Fair, etc.).
Your resume must contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information must be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.
2) USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted. AID 309-2 is available at
NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS
AND THE SYSTEM FOR AWARD MANAGEMENT
All USPSCs with a place of performance in the United States are required to have a Data Universal Numbering System (DUNS) number and be registered in the System for Award Management (SAM) database prior to receiving an award. You will be disqualified if you either fail to comply with this requirement or if your name appears on the excluded parties list. The selectee will be provided with guidance regarding this registration.
NOTE: As of March 28, 2018, all new SAM.gov entity registrations will now require a signed notarized letter identifying the authorized Entity administrator for the entity associated with the DUNS number. Additional information on the format of the notarized letter and where to submit can be found via the below Federal Service Desk link:
Offerors can expect to receive a confirmation email when offer materials have been received. Offerors should retain for their records copies of all enclosures which accompany their offers. Your complete resume must be emailed to:
Any questions on this solicitation may be directed to OFDA Recruitment Team via the information provided above.
DUTIES AND RESPONSIBILITIES
The Regional Advisor/Deputy Team Leader is required to reside in Adana, Turkey as determined in consultation with the U.S. Embassy and the USAID Mission and subject to security and programmatic considerations. The individual must be prepared to function effectively in a challenging and restrictive work environment and be willing to adhere strictly to U.S. Embassy security guidelines.
The Regional Advisor/Deputy Team Leader is responsible for supporting the Team Leader with managing Syria response activities, setting the strategy for the response, overseeing the three functional areas of the team (Planning, Coordination, and Operations), and ensuring actions of these functional areas support the response strategy and goals. The Regional Advisor/Deputy Team Leader is under the leadership of the Team Leader and aims to achieve the following key results:
- Effectively execute OFDA’s mandate and mission for the humanitarian response.
- Ensure strategic focus, productivity, and morale through purposeful leadership.
- Maintain an influential role in representing humanitarian principles and beneficiary and partner needs with USG decision makers.
- Leverage OFDA’s response systems to achieve optimal outcomes for the response team and beneficiaries.
• Create an environment oriented to trust, open communication, creative thinking, and cohesive team effort within the team, the wider Syria DART, and the RMT.
• Keep Syria Response Team Leader informed of task accomplishments, issues, and statuses.
• Ensure team members understand daily tasks in terms of prioritization, approach, purpose, and link to desired end state.
• Ensure programmatic, operational, and other actions are aligned with and accountable to the overall response strategy.
• Oversee operational planning. Coordinate with the Team Leader on meeting external information needs with other high priority DART workload requirements.
• Conduct regular planning sessions. Ensure regular attendance and contributions from all members into the team’s operational planning process.
• Coordinate with the Team Leader on conducting reviews of strategic, operational, programmatic, and safety and security issues with DART personnel.
• Facilitate communication within the DART and maintain awareness of the current situation, work progress, problems, planned actions, effectiveness of response, DART needs, and performance and condition of DART members.
• Delegate, monitor, and assess completion of tasks assigned to the team.
• Support the Team Leader in hosting visitors to the field and responding to high-level, quick-turnaround tasks.
• Recommend DART staffing and resource support to the Team Leader to ensure appropriate coverage and to meet the objectives of the response strategy; develop DART work schedules and coordinates coverage and rotations in consultation with the Team Leader; work with the Washington-based Deputy Manager for Operations and Staffing Coordinator to develop DART staffing plans.
• Take measures to recognize the effect of stress in self and team members and take appropriate staff care measures to ensure the well-being of all assigned personnel.
• As needed, may serve on temporary details within the office to meet operational needs during staff shortages, not to exceed six months. Duties performed while on detail will be aligned with the Team’s existing duties and responsibilities as well as directly related to the scope of work provided.
• Ensure timely reporting of DART’s activities through written cables, analyses, strategies, oral briefings, and other modalities.
EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION
(Determines basic eligibility for the position. Offerors who do not meet all of the education and experience factors are considered NOT qualified for the position.)
Bachelor's degree with significant study in or pertinent to the specialized field (including, but not limited to international relations, economics, public health, disaster management, or a related field), plus nine (9) years of progressively demonstrated experience in emergency relief, DRR, and/or disaster preparedness programming and management. Three (3) years of this experience must have been obtained overseas as demonstrated by short-term deployments or assignments in emergency situations.
Master's degree with significant study in or pertinent to the specialized field (including, but not limited to, international relations, economics, public health, disaster management, or a related field), plus seven (7) years of progressively demonstrated experience in emergency relief, DRR, and/or disaster preparedness programming and management. Three (3) years of this experience must have been obtained overseas as demonstrated by short-term deployments or assignments in emergency situations.
(Determines basic eligibility for the position. Offerors who do not meet all of the selection factors are considered NOT qualified for the position.)
• Offeror is a U.S. Citizen.
• Complete resume submitted. See cover page for resume requirements. Experience that cannot be quantified will not be counted towards meeting the solicitation requirements.
• USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted.
• Ability to obtain and maintain a Secret up to Top Secret/Sensitive Compartmented Information level clearance as provided by USAID.
• Ability to obtain a Department of State medical clearance.
• Must not appear as an excluded party in the System for Award Management (SAM.gov).
• Satisfactory verification of academic credentials.
OFFEROR RATING SYSTEM
The offeror rating system factors are used to determine the competitive ranking of qualified offerors in comparison to other offerors. Offerors must demonstrate the rating factors outlined below within their resume, as they are evaluated strictly by the information provided.
Professional Experience (10 points):
• Experience managing humanitarian interventions in an international disaster context across the disaster management cycle to include emergency response and early recovery/transition.
• Experience working in a high threat environment.
• Experience conducting remote monitoring of projects.
• Middle East experience.
Skill and Abilities (10 points):
• Demonstrated diplomatic, interpersonal, and representation skills at the senior level during an international humanitarian crisis situation in order to effectively achieve humanitarian objectives with the following:
• USG (i.e., Department of Defense, Embassies, Members of Congress, senior executive branch staff)
• Host governments
• Donors and diplomatic missions
• NGOs and UN agencies
Leading Teams (10 points):
• Experience leading a diverse team of program, technical, and administrative staff as part of a response to a complex, international humanitarian crisis.
• Experience leading team members located at different sites.
• Experience leading teams in a high threat environment.
Interview Performance (50 points)
Satisfactory Professional Reference Checks (20 points)
Total Possible Points: 100
BASIS OF RATING: Offerors who meet the Education/Experience requirements and Selection Factors will be further evaluated in accordance with the Offeror Rating System. Those offerors determined to be competitively ranked may also be evaluated on interview performance and satisfactory professional reference checks.
Offerors are required to address each factor of the Offeror Rating System in their resume, describing specifically and accurately what experience, training, education and/or awards they have received as it pertains to each factor. Be sure to include your name and the announcement number at the top of each additional page. Failure to address the selection factors and/or Offeror Rating System factors may result in not receiving credit for all pertinent experience, education, training and/or awards.
The most qualified offerors may be interviewed and required to provide a writing sample. OFDA will not pay for any expenses associated with the interviews. Professional references and academic credentials will be evaluated for offerors being considered for selection. Note: Please be advised that references may be obtained independently from other sources in addition to the ones provided by an offeror. OFDA reserves the right to select additional offerors if vacancies become available during future phase of the selection process.
• NGOs and UN agencies