I. GENERAL INFORMATION
1. SOLICITATION NO.: 720FDA20B00009
2. ISSUANCE DATE: January 3, 2020
3. CLOSING DATE AND TIME FOR RECEIPT OF OFFERS: This solicitation is open and continuous until June 23, 2020. The following are the closing dates for each review period:
January 28, 2020, 12:00 P.M. Eastern Time
April 2, 2020, 12:00 P.M. Eastern Time
June 23, 2020, 12:00 P.M. Eastern Time
Offerors not selected during a previous review period must reapply in order to be considered for positions available in subsequent review periods. A review period may be cancelled at OFDA’s discretion.
4. POINT OF CONTACT: OFDA Recruitment Team, email@example.com
5. POSITION TITLE: Humanitarian Policy Advisor
6. MARKET VALUE: $99,172 - $128,920 equivalent to GS-13 (includes locality pay)
Final compensation will be negotiated within the listed market value and based upon the candidate’s established salary history. Salaries over and above the top of the pay range will not be entertained or negotiated.
If the position is for a Washington based PSC, offerors who live outside the Washington, D.C. area will be considered for employment, but no relocation expenses will be reimbursed.
7. PERIOD OF PERFORMANCE: Two (2) years, with three (3) one-year options
8. PLACE OF PERFORMANCE: Washington, D.C.
9. ELIGIBLE OFFERORS: U.S. Citizens
10. SECURITY LEVEL REQUIRED: Ability to obtain and maintain a Secret up to Top Secret/Sensitive Compartmented Information level clearance as provided by USAID.
11. STATEMENT OF DUTIES
The Office of U.S. Foreign Disaster Assistance (OFDA) is the office within USAID that is responsible for providing emergency non-food humanitarian assistance in response to international crises and disasters. OFDA is part of the Bureau for Democracy, Conflict, and Humanitarian Assistance (DCHA) and is organized into six divisions.
The Africa (AFD) Response Division and the Asia, Latin America, Europe, and Middle East (ALE) Response Division are responsible for the provision of emergency humanitarian assistance through a grants mechanism to non-governmental organizations (NGOs), international organizations including United Nations (UN) agencies and to other partners to ensure the implementation and delivery of this assistance. These divisions also oversee OFDA’s non-response efforts in disaster risk reduction and resilience. AFD and ALE Response Divisions also coordinate with other organizations for the provision of relief supplies and assistance. They devise, coordinate and implement program strategies for a variety of natural and complex disaster situations. Both Divisions encompass groups of operations specialists who provide technical expert capability in assessing the quality and strategic function of disaster response and risk reduction activities. The AFD Response Division is divided into two teams: East and Central Africa (ECA), and Southern, West, and North Africa (SWAN). The ALE Response Division is divided into four teams: East Asia and the Pacific (EAP), Europe, the Middle East, and Central Asia (EMCA), Latin America and the Caribbean (LAC), and South Asia (SA).
The Operations (OPS) Division develops and manages operations for OFDA’s disaster responses by readying people and systems; projecting U.S. Government (USG) humanitarian capacity quickly into the field; and delivering material and technical assistance. The OPS Division maintains readiness to respond to emergencies through several mechanisms, including managing Urban Search and Rescue Teams, coordinating, staffing, training, and equipping Disaster Assistance Response Teams (DARTs), and Washington-based Response Management Teams (RMTs), and stockpiling emergency relief commodities in key locations around the globe to ensure OFDA’s capacity to execute and coordinate USG humanitarian assistance and response to natural disasters and complex emergencies. The OPS Division provides technical guidance and expertise in Disaster Logistics, Urban Search and Rescue, Operations Center management, activation/readiness, Civil-Military Liaison, and Chemical, Biological, Radiological, Nuclear and Explosive Consequence Management. It also provides overseas support to OFDA offices and personnel and to other sectors necessary to ensure OFDA’s capacity to execute and coordinate USG humanitarian assistance and response to natural disasters and complex emergencies. The OPS Division is divided into four teams: the Disaster Assistance Support Program (DASP), Military Liaison Team (MLT), Operations Support Team (OST), and Overseas Administration Team (OAT).
The Program Support (PS) Division provides operational management support, including general administration, budget and financial services, procurement planning, information technology, human resources management including staff care, and contract and grant administration support to OFDA. The PS Division supports OFDA's mandate by providing innovative solutions in the areas of Information Technology, staffing, funds control, budgeting, human resource management, and procurement to facilitate timely disaster responses. The PS Division is divided into four teams: the Award, Audit, and Risk Management (AARM) Team, Human Resources Management (HRM) Team, Budget, Finance, and Information Technology (BFIT) Team, and the Acquisition and Management (ACQ) Team.
The Preparation, Strategic Planning and Mitigation (PSPM) Division is responsible for the technical oversight of all OFDA response and mitigation programs, as well as preparation for response, mitigation, and disaster risk reduction activities. The PSPM Division houses technical experts in all sectors potentially affected by disasters, and leads the Agency in developing and promoting best practices for programming in these specific sectors. In addition, PSPM will be the focal point for technological innovations for humanitarian assistance in areas such as monitoring and evaluation, assessment, and information management. The PSPM Division is divided into four teams: Cross-Cutting Sectors Team, Natural Hazards Team, Health Team, and the Food Security and Livelihoods Team.
The Humanitarian Policy and Global Engagement (HPGE) Division assists the DCHA front office, the OFDA Director and OFDA Deputy Director with tracking trends and policy developments in the humanitarian assistance field. It engages in policy dialogue with other parts of USAID, the USG interagency, other donors, multilateral agencies, and NGO partners; recommends strategies for action to DCHA; initiates development of policy and internal guidance for OFDA; maintains global relationships with implementing partners, other donors, and the broader humanitarian architecture; and engages with the UN to advance USG humanitarian policy objectives and promote humanitarian principles within the USG and internationally. The HPGE Division leads OFDA's communications and social media outreach to effectively communicate OFDA’s story to a variety of strategic audiences. It serves as the office’s primary interlocutor on strategic issues with other federal partners to provide guidance to OFDA on policy issues pertaining to the interagency, and to improve USG humanitarian coordination and response during large-scale crises. The HPGE Division staff manages global programs, policy and outreach, strategic communications, and interagency training and engagement. HPGE is divided into seven teams: Policy Team, Global Programs Team, Strategic Interagency Team, Strategic Communications Team, Global Capacity and Leadership Development Team, Public-Private Engagement Team, and the United States Mission to the UN (USUN) in New York, Geneva, and Rome.
OFDA provides non-food humanitarian assistance in response to international crises and disasters. The HPGE Division serves as the principal focal point for humanitarian policy development, engagement and institutional relationships with international organizations and other donor governments. HPGE tracks trends and policy developments in the humanitarian assistance field; engages in policy discussion with other donors and multilateral agencies; recommends strategies for action to DCHA Bureau; initiates policy and internal guidance for the organization; maintains global relationships with implementing partners; leads OFDA’s communications and social media outreach; and serves as the primary interlocutor on strategic issues with OFDA’s other federal partners on global issues.
As part of the Humanitarian Policy Team, the Humanitarian Policy Advisor serves as an integral part of HPGE, and closely coordinates with other parts of the USG community on humanitarian issues. The position assists in planning DCHA strategies and responses to humanitarian crises; advocates and educates on humanitarian issues; provides guidance on policy issues; and prepares key briefings and guidance on humanitarian policy.
OFDA requires the services of a Humanitarian Policy Advisor in order to meet its objectives of programming, coordinating with other donors, and situational analysis on humanitarian policy issues and policy guidance.
DUTIES AND RESPONSIBILITIES
The Humanitarian Policy Advisor is part of a humanitarian team that provides critical analysis on humanitarian policy issues, works closely with high-ranking officials within the international community, and serves as a key source of information on humanitarian issues for the office. He/She will help plan organizational strategies and responses to humanitarian crises; actively work with the HPGE Division on U.S. positions on humanitarian issues; effectively liaise with the UN offices in Geneva, Rome and New York; and anticipate and prepare documents and briefing memos on humanitarian issues for important meetings and events. The Humanitarian Policy Advisor will also raise critical issues on behalf of OFDA, DCHA offices and other USG agencies and must have the ability to multi-task. The assignment involves providing expert analytical and advisory support on humanitarian issues for the planning, development and execution of U.S. foreign policy within a broad and complex geographic or functional specialty area. The work requires applying a rigorous analytical approach to data and the Humanitarian Policy Advisor will receive general guidance but will be expected to execute independent judgment and analysis.
The Humanitarian Policy Advisor’s duties and responsibilities will include the following:
· Assist in the identification, research, analysis and development of recommendations on all issues and matters relating to humanitarian affairs issues, and anticipate the need for such policy analysis.
· Represent USAID at donor meetings covering a broad range of humanitarian issues and provide DCHA Bureau with analysis and guidance.
· Interact with Department of State colleagues on developing strategies and policies on humanitarian issues.
· Anticipate the needs of the organization regarding developments in the areas of humanitarian affairs and prepare analyses, briefings, documents and meetings as required.
· Attend various NGO, UN, and other meetings to provide authoritative information and views to formulate humanitarian policies and coordinate strategies on policy issues.
· Initiate and maintain strong working relationships with other donor countries in order to promote humanitarian principles and coordinate disaster response activities.
· Develop and maintain cooperative working relationships with other relevant USG offices and serve as an expert point of contact for these groups in the area of humanitarian affairs issues.
· Represent DCHA on specific humanitarian issues of concern with international organizations and non-governmental organizations, and convey demarche messages as needed.
· Represent USAID at meetings with the UN, international organizations, and other donors and at other conferences sponsored by members of the international community. Provides guidance and advice on USG positions, negotiating strategies, and, in consultation with USAID/Washington, conducts negotiations with the donor community and makes recommendations to appropriate officials in USAID.
· Work with counterparts in other donor organizations at the most senior levels to exchange information, establish meetings on specific donor issues, solicit publications, collect information on training opportunities; and coordinate these activities with relevant USAID officers.
· Serve as the OFDA after-hours duty officer on a rotational basis, for approximately one week every six months.
· As needed, sign-up for and serve on Washington-based RMTs, which provide services and support to DARTs deployed in response to disasters. The duties on RMTs will be varied.
· As needed, serve on DARTs which may require immediate (within 24 hours) deployment overseas for an extended period of time.
· As appropriate, for cross-training purposes to enhance operational awareness, may serve on temporary detail, not to exceed six months, within the office. Duties performed, while on detail, will be directly related to the duties and responsibilities outlined in the scope of work.
· As needed, may serve on temporary detail within the office to meet operational needs during staff shortages, not to exceed six months. Duties performed while on detail will be aligned with the Team’s existing duties and responsibilities as well as directly related to the scope of work provided.
The USPSC will take direction from and report to the HPGE Deputy Division Director and Humanitarian Policy Team Leader or his/her designee.
The USPSC’s supervisor sets overall objectives. The USPSC and supervisor together develop deadlines, projects and work to be done. The USPSC independently plans, designs, and carries out project, studies, and programs. Completed work is reviewed only from an overall standpoint in terms of feasibility, compatibility -with other work, or effectiveness in meeting requirements, or expected results. Technical problems are generally resolved without reference to supervisors.
12. PHYSICAL DEMANDS
The work is generally sedentary and does not pose undue physical demands. During deployment on DARTs (if required), and during site visits, there may be some additional physical exertion including long periods of standing, walking over rough terrain, or carrying of moderately heavy items (less than 50 pounds).
13. WORK ENVIRONMENT
Work is primarily performed in an office setting. During deployment on DARTs (if required), and during site visits, the work may additionally involve special safety and/or security precautions, wearing of protective equipment, and exposure to severe weather conditions.
14. START DATE: Immediately, once necessary clearances are obtained.
II. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION
EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION
(Determines basic eligibility for the position. Offerors who do not meet all of the education and experience factors are considered NOT qualified for the position.)
Bachelor’s degree with significant study in, or pertinent to, the specialized field (including, but not limited to, international relations, human rights, economics, public health, disaster management, public policy or a related field) and a minimum of seven (7) years of progressively responsible professional experience working on policy issues, two (2) years of which were working on policy issues on behalf of the USG.
Master’s degree with significant study in, or pertinent to, the specialized field (including, but not limited to, international relations, human rights, economics, public health, disaster management, public policy or a related field) and a minimum of five (5) years of progressively responsible professional experience working on policy issues, two (2) years of which were working on policy issues on behalf of the USG.
III. EVALUATION AND SELECTION FACTORS
The Government may award a contract without discussions with offerors in accordance with FAR 52.215-1. The CO reserves the right at any point in the evaluation process to establish a competitive range of offerors with whom negotiations will be conducted pursuant to FAR 15.306(c). In accordance with FAR 52.215-1, if the CO determines that the number of offers that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the CO may limit the number of offerors in the competitive range to the greatest number that will permit an efficient competition among the most highly rated offers. FAR provisions of this solicitation are available at https://www.acquisition.gov/browse/index/far.
(Determines basic eligibility for the position. Offerors who do not meet all of the selection factors are considered NOT qualified for the position.)
· Offeror is a U.S. Citizen.
· Complete resume submitted. See cover page for resume requirements. Experience that cannot be quantified will not be counted towards meeting the solicitation requirements.
· USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted.
· Supplemental document specifically addressing the Quality Ranking Factors (QRFs) submitted.
· Ability to obtain and maintain a Secret up to Top Secret/Sensitive Compartmented Information level clearance as provided by USAID.
· Ability to obtain a Department of State medical clearance.
· Must not appear as an excluded party in the System for Award Management (SAM.gov).
· Satisfactory verification of academic credentials.
QUALITY RANKING FACTORS (QRFs)
(Used to determine the competitive ranking of qualified offerors in comparison to other offerors. The factors below are of equal value. The evaluation of QRF responses will also take into consideration the quality of written responses. Aspects of written responses including, but not limited to typos, grammatical errors, spelling errors, and incomplete sentences will be factored into the evaluation process.)
QRF #1 Proven experience in providing expert guidance in the area of humanitarian assistance with regard to the policy implications of issues and developments, based on hands-on experience in the field of humanitarian assistance and a thorough knowledge of the international humanitarian system concepts and issues. Demonstrated knowledge of the structures, mandates, and policies of the actors within the international humanitarian architecture.
QRF #2 Experience with the role of liaison in inter-agency relationships at all levels throughout the humanitarian and foreign policy communities; demonstrated ability to work with a diverse array of individuals and organizations involved in disaster response/preparedness/mitigation and humanitarian assistance, including USG agencies, international organizations, non-governmental organizations, and other governments.
QRF #3 Demonstrated skill in oral and written communication, preparing and presenting analysis, providing guidance, and experience in preparing briefing papers and taskers.
QRF #4 Demonstrated ability to multi-task and consistently and independently perform in a high visibility, high pressure environment and accurately represent USG policy positions. Strong work ethic and ability to initiate, develop and manage multiple projects simultaneously.
QRF #5 Direct experience with U.S. policy and regulations for responses to natural disasters and complex emergencies, as well as experience with USG systems and structure including leveraging humanitarian partnerships with a variety of actors.
BASIS OF RATING: Offerors who meet the Education/Experience requirements and Selection Factors will be further evaluated based on scoring of the QRF responses. Those offerors determined to be competitively ranked may also be evaluated on interview performance and satisfactory professional reference checks.
Offerors are required to address each of the QRFs in a separate document describing specifically and accurately what experience, training, and/or education they have received as it pertains to each factor. Be sure to include your name and the announcement number at the top of each additional page. Failure to address the selection factors and/or Quality Ranking Factors may result in not receiving credit for all pertinent experience, education, and/or training.
The most qualified offerors may be interviewed and required to provide a writing sample. OFDA will not pay for any expenses associated with the interviews. Professional references and academic credentials will be evaluated for offerors being considered for selection. Note: Please be advised that references may be obtained independently from other sources in addition to the ones provided by an offeror. OFDA reserves the right to select additional offerors if vacancies become available during future phase of the selection process.
The Offeror Rating System is as Follows:
QRFs have been assigned the following points:
QRF #1 – 10 points
QRF #2 – 10 points
QRF #3 – 10 points
QRF #4 – 10 points
QRF #5 – 10 points
Interview Performance – 30 points
Satisfactory Professional Reference Checks – 20 points
Total Possible Points: 100