USPSC Humanitarian Assistance Advisor to Military

Tags: international relations
  • Added Date: Monday, 30 March 2020
  • Deadline Date: Thursday, 10 February 2022

SOLICITATION NUMBER: 720FDA20B00034
ISSUANCE DATE: March 26, 2020
CLOSING DATE AND TIME: February 10, 2022, 12:00 P.M. Eastern Time
SUBJECT: Solicitation for U.S. Personal Service Contractor (USPSC)

Dear Prospective Offerors:

The United States Government (USG), represented by the U.S. Agency for International
Development (USAID) Office of U.S. Foreign Disaster Assistance (OFDA), is seeking offers
from qualified U.S. citizens to provide personal services as a Humanitarian Assistance Advisor
to Military (HAA/M) under a United States Personal Services Contract (USPSC), as described in
the solicitation.

Submittals must be in accordance with the attached information at the place and time specified.
Offerors interested in applying for this position MUST submit the following materials:

Complete resume. In order to fully evaluate your offer, your resume must include:
(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours
worked per week for each position. Dates (month/year) and locations for all field experience
must also be detailed. Any experience that does not include dates (month/year), locations,
and hours per week will not be counted towards meeting the solicitation requirements.
(b) Specific duties performed that fully detail the level and complexity of the work.
(c) Education and any other qualifications including job-related training courses, job-related
skills, or job-related honors, awards or accomplishments.
(d) U.S. Citizenship
(e) Optional: How did you hear about this opportunity? (beta.SAM.gov, OFDA Jobs,
Career Fair, etc.).

Your resume must contain sufficient information to make a valid determination that you fully
meet the experience requirements as stated in this solicitation. This information must be
clearly identified in your resume. Failure to provide information sufficient to determine your
qualifications for the position will result in loss of full consideration.

USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I.
This form must be physically signed. Electronic signatures will not be accepted. AID 309-2
is available at http://www.usaid.gov/forms.

NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS
AND THE SYSTEM FOR AWARD MANAGEMENT
All USPSCs with a place of performance in the United States are required to have a Data
Universal Numbering System (DUNS) number and be registered in the System for Award
Management (SAM) database prior to receiving an award. You will be disqualified if you either
fail to comply with this requirement or if your name appears on the excluded parties list. The
selectee will be provided with guidance regarding this registration.

NOTE: As of March 28, 2018, all new SAM.gov entity registrations will now require a signed
notarized letter identifying the authorized Entity administrator for the entity associated with the
DUNS number. Additional information on the format of the notarized letter and where to submit
can be found via the below Federal Service Desk link:
https://www.fsd.gov/fsd-gov/answer.do?sysparm_kbid=d2e67885db0d5f00b3257d321f96194b&
sysparm_search=kb0013183

Offerors can expect to receive a confirmation email when offer materials have been received.
Offerors should retain for their records copies of all enclosures which accompany their offers.

Your complete resume must be emailed to:
OFDA Recruitment Team
E-Mail Address: recruiter@ofda.gov
Website: www.OFDAjobs.net

Any questions on this solicitation may be directed to OFDA Recruitment Team via the
information provided above.

Sincerely,
Renee Newton
Contracting Officer

I. GENERAL INFORMATION
SOLICITATION NO.: 720FDA20B00034
ISSUANCE DATE: March 26, 2020
CLOSING DATE AND TIME FOR RECEIPT OF OFFERS: This solicitation is open and
continuous until February 10, 2022. The following are the closing dates for each review
period:

  • April 9, 2020, 12:00 P.M. Eastern Time
  • July 2, 2020, 12:00 P.M. Eastern Time
  • September 24, 2020, 12:00 P.M. Eastern Time
  • December 17, 2020, 12:00 P.M. Eastern Time
  • March 11, 2021, 12:00 P.M. Eastern Time
  • June 3, 2021, 12:00 P.M. Eastern Time
  • August 26, 2021, 12:00 P.M. Eastern Time
  • November 18, 2021, 12:00 P.M. Eastern Time
  • February 10, 2022, 12:00 P.M. Eastern Time
    Offerors not selected during a previous review period must reapply in order to be considered for positions available in subsequent review periods. A review period may be cancelled at OFDA’s discretion.

POINT OF CONTACT: OFDA Recruitment Team, recruiter@ofda.gov
POSITION TITLE: Humanitarian Assistance Advisor to Military (Multiple Positions)
MARKET VALUE: $78,681 - $102,288 equivalent to GS-13 (additional locality pay
adjustments may apply depending on assignment location)

Final compensation will be negotiated within the listed market value and based upon the
candidate’s established salary history. Salaries over and above the top of the pay range will
not be entertained or negotiated.

PERIOD OF PERFORMANCE: Two (2) years, with three (3) one-year options
PLACE OF PERFORMANCE: Worldwide
There may be an initial training program in Washington, D.C. for three months, which will include formal classroom training and on-the-job training; and may include security training.
After completion of training in Washington, D.C., the HAA/M may be assigned to Washington, D.C., other locations in the United States, or an overseas office, and will be required to serve through rotational assignments. At any time, at the discretion of the OFDA Headquarters, the USPSC may be reassigned/relocated to a geographical location where the individual’s services are needed.

Offerors for the HAA/M position must be willing to be posted at any location. The
potential posts are listed as follows, but the location of service could be ultimately determined
by the location of future unknown operational requirements. OFDA currently has established
relationships with the Department of Defense’s (DoD) Combatant Commands (COCOM) in
Miami, Florida; Honolulu, Hawaii; Tampa, Florida; and Stuttgart, Germany, where there is an
OFDA operational need to work with the military independent of future country specific
disasters. The OFDA strategic plan also calls for assignment of HAA/Ms in Washington,
D.C.; Bangkok, Thailand; San Jose, Costa Rica; Okinawa, Japan; and Manama, Bahrain.
Initial post assignments will be based on each offeror’s understanding of OFDA and the
humanitarian assistance environment, each offeror’s background (i.e., language, regional
experience, etc.), and available post vacancies at the time of award.

ELIGIBLE OFFERORS: U.S. Citizens
SECURITY LEVEL REQUIRED: Ability to obtain and maintain a Secret up to Top
Secret/Sensitive Compartmented Information level clearance as provided by USAID.

DUTIES AND RESPONSIBILITIES
• Coordinate with the humanitarian community to achieve the best use of military assets
by reducing redundant or counterproductive military activities.
• Assist the military in defining and reconciling its role with that of the greater
humanitarian relief community.
• Seek out methods to most effectively utilize DoD strengths.
• Represent OFDA in appropriate DoD training and planning exercises with subsequent
reporting to OFDA divisions on activities, lessons learned, success and future activities
as a result of OFDA participation.
• Represent OFDA in DoD conferences in the context of priorities set forth by the OPS
Division Chief, such as, participate in After-action Reviews, humanitarian exercises
sponsored at the COCOM level and at operational level and strategic planning exercises
normally conducted through Pentagon auspices to interact with policy makers.
• Assist OFDA management in defining a strategy for military coordination which will
include guidelines for determining OFDA participation in DoD operations when specific
requests are made and where OFDA should request activities and participation.
• Determine whether OFDA participation in DoD humanitarian activities is necessary and
useful.
• Provide OFDA briefings and training to uniformed military officers at various DoD
educational institutions (War Colleges, National Defense University, Navy Postgraduate
School, etc.) and other units. Training includes OFDA’s Joint Humanitarian Operations
Course.
• Coordinate with DoD and the Department of State’s Bureau of Political-Military Affairs
to provide OFDA staff with briefings on military procedures, assets, roles, capabilities,
culture, chain-of-command and humanitarian-related activities and circulate status
reports which summarize DoD activities in which OFDA personnel are involved.
• Deploy with DoD forces in humanitarian emergencies.
• Provide reports, debriefs and evaluations to the MLT Team Leader and other
appropriate OFDA staff of all planning, exercises and deployments.
• Assist in the identification of OFDA’s deployment needs in designated "at risk"
countries where DARTs may deploy; work with other teams within OFDA to determine
appropriate DART needs as a basis for contingency planning for personnel and
resources.
• Deploy to the field as a DART member, as necessary.
• Assist the MLT in providing classified USG information support to OFDA as requested
and to selected DARTs and RMTs on an as-needed basis.
• Assist regional COCOMs in developing the humanitarian assistance aspect of their
strategic operations and crisis action planning products.
• Liaise with the DoD and other elements of the USG in an effort to help the military
coordinate with the humanitarian community.
• Support deliberate planning within USAID/OFDA and serve as an expert in
contingency, operational, and forward planning across all humanitarian sectors, with a
civil-military focus.
• Provide critical monitoring and planning expertise surrounding incipient disasters,
disaster response, and early recovery. Monitor regional or country based field situations
to advise the Military Planning Process, based on changing field circumstances such as
the sudden on-set of natural or manmade disaster or the evolution of a slow on-set
disaster or crisis.
• Recommend short- and long-range humanitarian assistance goals for OFDA during
disasters with a civil-military context, develop detailed plans for implementing them,
and oversee implementation at the Washington, D.C., COCOM, and field level.
• Provide gap analysis during disaster responses and recommend appropriate missions and
tasks for DoD to support the USG response.
• Sign up for and serve as needed, on Washington-based RMTs, which provide services
and support to DARTs deployed in response to disasters. The duties on RMTs will be
varied.
• Serve as the OFDA after-hours duty officer on a rotational basis, for approximately one
week every six months.
• As needed, may serve on temporary detail within the office, not to exceed six months.
Duties performed while on detail will be aligned with the Team’s existing duties and
responsibilities as well as directly related to the scope of work provided.
SUPERVISORY RELATIONSHIP:
The USPSC will take direction from and will report to the OPS MLT Team Leader in
Washington, D.C. or his/her designee.
SUPERVISORY CONTROLS:
The Supervisor will set overall objectives. The USPSC and the Supervisor together will develop
deadlines, projects, and work to be accomplished. The USPSC is expected to take initiative, act
independently and perform with minimal direction in responding to humanitarian emergencies
and military liaison activities as part of a fast-paced office environment.

PHYSICAL DEMANDS
The work is generally sedentary and does not pose undue physical demands. During deployment
on DARTs (if required), and during site visits, there may be some additional physical exertion
including long periods of standing, walking over rough terrain, or carrying of moderately heavy
items (less than 50 pounds).

WORK ENVIRONMENT
Work is primarily performed in an office setting. During deployment on DARTs (if required),
and during site visits, the work may additionally involve special safety and/or security
precautions, wearing of protective equipment, and exposure to severe weather conditions.

START DATE: Immediately, once necessary clearances are obtained.

II. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION
EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION
(Determines basic eligibility for the position. Offerors who do not meet all of the education and
experience factors are considered NOT qualified for the position.)

Bachelor's degree with significant study in or pertinent to the specialized field (including, but not
limited to, international relations, political science, or a related field), and seven (7) years of
relevant work experience. Two (2) years of this experience must be field (domestic or overseas)
experience in humanitarian needs assessment, analysis, emergency relief program operations, or
post-emergency rehabilitation aid.
OR

Master’s degree with significant study in or pertinent to the specialized field (including, but not
limited to, international relations, political science, or a related field), and five (5) years of
relevant work experience. Two (2) years of this experience must be field (domestic or overseas)
experience in humanitarian needs assessment, analysis, emergency relief program operations, or
post-emergency rehabilitation aid.

III. EVALUATION AND SELECTION FACTORS
The Government may award a contract without discussions with offerors in accordance with
FAR 52.215-1. The CO reserves the right at any point in the evaluation process to establish a
competitive range of offerors with whom negotiations will be conducted pursuant to FAR
15.306(c). In accordance with FAR 52.215-1, if the CO determines that the number of offers that
would otherwise be in the competitive range exceeds the number at which an efficient
competition can be conducted, the CO may limit the number of offerors in the competitive range
to the greatest number that will permit an efficient competition among the most highly rated
offers. FAR provisions of this solicitation are available at
https://www.acquisition.gov/browse/index/far.

SELECTION FACTORS
(Determines basic eligibility for the position. Offerors who do not meet all of the selection
factors are considered NOT qualified for the position.)
• Offeror is a U.S. Citizen.
• Complete resume submitted. See cover page for resume requirements. Experience that
cannot be quantified will not be counted towards meeting the solicitation requirements.
• USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I.
This form must be physically signed. Electronic signatures will not be accepted.
• Ability to obtain and maintain a Secret up to Top Secret/Sensitive Compartmented
Information level clearance as provided by USAID.
• Ability to obtain a Department of State medical clearance.
• Must not appear as an excluded party in the System for Award Management (SAM.gov).
• Satisfactory verification of academic credentials.
• Professional experience planning for or responding to a CBRNE event.

OFFEROR RATING SYSTEM
The offeror rating system factors are used to determine the competitive ranking of qualified
offerors in comparison to other offerors. Offerors must demonstrate the rating factors outlined
below within their resume, as they are evaluated strictly by the information provided. The rating
factors are as follows:

Communication/Liaison Experience (10 points)
• Experience communicating humanitarian concepts to DoD officials and other
stakeholders.
• Demonstrated ability to prepare written reports and conduct oral presentations.
Knowledge of Humanitarian Assistance (10 points)
• Knowledge of complex emergencies or natural disasters at the D.C., COCOM, and Field
levels.
• Knowledge of or experience with CBRNE incidents.
• Experience in strategy development including risk assessment, gap analysis, and needs
assessment.

Planning & Training Skills (10 points)
• Experience managing the entire training cycle including content design, implementation,
and evaluation.
• Experience conducting strategic planning, operational planning, and using the military
planning process.

Interview (20 Points)
Offerors who remain competitive after being evaluated in the Offeror Rating System will be
invited to interview. Interviews will be conducted by telephone and will consist of the Technical
Evaluation Committee asking a standard set of interview questions. Those offerors that are
determined to be competitively ranked after the interview phase will be invited to give an oral
presentation to the Technical Evaluation Committee.

Presentation (30 Points)
All competitively ranked offerors will be provided with the same content to use during their
presentation. Oral presentations will be conducted in-person, at our offices in Washington, D.C.
Offerors who are eligible for the oral presentation, but are unable to travel to Washington will be
given an adobe audio/visual link in order to deliver their presentation virtually.

Satisfactory Professional Reference Checks (20 points)

Total Possible Points: 100

BASIS OF RATING: Offerors who meet the Education/Experience requirements and Selection
Factors will be further evaluated in accordance with the Offeror Rating System. Those offerors
determined to be competitively ranked may also be evaluated on interview performance and
satisfactory professional reference checks.

Offerors are required to address each factor of the Offeror Rating System in their resume,
describing specifically and accurately what experience, training, education and/or awards they
have received as it pertains to each factor. Be sure to include your name and the announcement
number at the top of each additional page. Failure to address the selection factors and/or Offeror
Rating System factors may result in not receiving credit for all pertinent experience, education,
training and/or awards.

The most qualified offerors may be interviewed and required to provide a writing sample. OFDA
will not pay for any expenses associated with the interviews. Professional references and
academic credentials will be evaluated for offerors being considered for selection. Note: Please
be advised that references may be obtained independently from other sources in addition to the
ones provided by an offeror. OFDA reserves the right to select additional offerors if vacancies
become available during future phase of the selection process.

SUBMITTING AN OFFER
Offers must be received by the closing date and time at the address specified in the cover letter.
Qualified individuals are required to submit:

Complete resume. In order to fully evaluate your offer, your resume must include:
(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours
worked per week for each position. Dates (month/year) and locations for all field experience
must also be detailed. Any experience that does not include dates (month/year), locations,
and hours per week will not be counted towards meeting the solicitation requirements.
(b) Specific duties performed that fully detail the level and complexity of the work.
(c) Education and any other qualifications including job-related training courses, job-related
skills, or job-related honors, awards or accomplishments.
(d) U.S. Citizenship
(e) Optional: How did you hear about this opportunity? (beta.SAM.gov, OFDA Jobs,
Career Fair, etc.).

Your resume must contain sufficient information to make a valid determination that you fully
meet the experience requirements as stated in this solicitation. This information must be
clearly identified in your resume. Failure to provide information sufficient to determine your
qualifications for the position will result in loss of full consideration.
USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I.
This form must be physically signed. Electronic signatures will not be accepted. AID 309-2
is available at http://www.usaid.gov/forms.

Additional documents submitted will not be accepted.
By submitting your offer materials, you certify that all of the information on and attached to the
offer is true, correct, complete, and made in good faith. You agree to allow all information on and attached to the offer to be investigated. False or fraudulent information on or attached to your offer may result in you being eliminated from consideration for this position, or being terminated after award, and may be punishable by fine or imprisonment.

To ensure consideration of offers for the intended position, please reference the solicitation
number on your offer, and as the subject line in any email.

DOCUMENT SUBMITTALS
Via email: recruiter@ofda.gov

SUBMITTING AN OFFER
Offers must be received by the closing date and time at the address specified in the cover letter.
Qualified individuals are required to submit:

Complete resume. In order to fully evaluate your offer, your resume must include:
(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours
worked per week for each position. Dates (month/year) and locations for all field experience
must also be detailed. Any experience that does not include dates (month/year), locations,
and hours per week will not be counted towards meeting the solicitation requirements.
(b) Specific duties performed that fully detail the level and complexity of the work.
(c) Education and any other qualifications including job-related training courses, job-related
skills, or job-related honors, awards or accomplishments.
(d) U.S. Citizenship
(e) Optional: How did you hear about this opportunity? (beta.SAM.gov, OFDA Jobs,
Career Fair, etc.).

Your resume must contain sufficient information to make a valid determination that you fully
meet the experience requirements as stated in this solicitation. This information must be
clearly identified in your resume. Failure to provide information sufficient to determine your
qualifications for the position will result in loss of full consideration.
USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I.
This form must be physically signed. Electronic signatures will not be accepted. AID 309-2
is available at http://www.usaid.gov/forms.

Additional documents submitted will not be accepted.
By submitting your offer materials, you certify that all of the information on and attached to the
offer is true, correct, complete, and made in good faith. You agree to allow all information on and attached to the offer to be investigated. False or fraudulent information on or attached to your offer may result in you being eliminated from consideration for this position, or being terminated after award, and may be punishable by fine or imprisonment.

To ensure consideration of offers for the intended position, please reference the solicitation
number on your offer, and as the subject line in any email.

DOCUMENT SUBMITTALS
Via email: recruiter@ofda.gov

NOTE: If the full security application package is not submitted within 30 days after the Office
of Security determines eligibility, the offer may be rescinded. If a Secret security clearance is not
obtained within nine months after offer acceptance, the offer may be rescinded. If Top Secret is
required, and clearance is not obtained within nine months after award, USAID may terminate
the contract at the convenience of the government. If Sensitive Compartmented Information
(SCI) access is not obtained within nine months after Top Secret clearance is granted, USAID
may terminate the contract at the convenience of the government.

NOTE: If the full medical clearance package is not submitted within two months after offer
acceptance, the offer may be rescinded. If a Department of State medical clearance is not
obtained within six months after offer acceptance, the offer may be rescinded.