Requisition ID 34345 Office Country Kazakhstan Office City Almaty Division Banking Countries of Operations Contract Type Short Term Contract Length 12 months Posting End Date 20/02/2024
Purpose of the Job
The Assistant provides secretarial and administrative support to Bankers and other members of the office as designated.
Accountabilities and Responsibilities
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Working with Bankers assisting with projects relating issues
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Providing administrative support in project preparation: updating projectsโ databases and filing project documents, preparing contract request forms, communicating with the Technical Calculation team
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Maintaining the filing system to ensure instant retrieval of up-to-date information (Project link)
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Updating Dil Tracker Monitor entries as per the OPSCOM minutes and memo
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Proofread and drafted routine business correspondence for Bankersโ signature, editing, photocopying, scanning, and binding documents;
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Organising conference calls, video conferences, external and internal meetings;
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Business trip travel arrangements, including visa arrangement and preparation of Expense Claim Form's and following up reimbursement process
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Assist in organization of workshops and seminars, preparing presentations for internal and external meetings
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Working with visiting missions in the related areas
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Assist the OM in dealing with accounting (bank accounts, cash flow management, SAP accounting records) and report to HQ
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Prepare and type reports, letters and memoranda, general information packages on EBRD, making necessary translations as instructed
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Provide assistance with the coordination of regular maintenance of the office (for example: maintain office inventory, supervise office supplies, lease with landlord reg, repair works, liaise with Security company)
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Liaise with HQ Administration, Human Resources, IT, and other departments for relevant issues when necessary
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Perform the UN trip system and security coordinator function of the RO
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To replace the receptionist in her absence as required
Knowledge, Skills, Experience and Qualifications
Academic Qualifications
- Higher education
- Fluent in English, with excellent written and oral communication skills
Experience/Knowledge
- Secretarial and administrative experience essential
- Good organizational skills, and a proactive and flexible attitude to work essential.
- Ability to prioritize own work and to work on own initiative.
- Good communication skills, including a pleasant and efficient telephone manner
- Attention to detail and eye for accuracy
- Ability to cope well under pressure
- Ability to build effective working relationships with clients and colleagues in a multicultural environment
- Conscientious, reliable, and flexible with a professional and helpful attitude.
- Strong team player, with the ability to work highly efficiently and cheerfully and to handle simultaneous assignments involving a wide range of bank-wide contacts.
- Willing to work overtime as and when required, sometimes at short notice.
- Ability to multi-task while remaining calm and professional and a capacity for hard work.
- Excellent interpersonal manner, including tact and diplomacy.
- Ability to exercise judgment on and deal discretely with confidential/sensitive information and data.
- Ability to take on responsibility.
- Excellent time-keeper.
Technical Skills
- Computer literate: Windows XP: Microsoft Outlook, Word, Excel, PowerPoint
What is it like to work at the EBRD?
Our agile and innovative approach is what makes life at the EBRD a unique experience! You will be part of a pioneering and diverse international organisation, and use your talents to make a real difference to people's lives and help shape the future of the regions we invest in.
The EBRD environment provides you with:
- Varied, stimulating and engaging work that gives you an opportunity to interact with a wide range of experts in the financial, political, public and private sectors across the regions we invest in;
- A working culture that embraces inclusion and celebrates diversity;
- An environment that places sustainability, equality and digital transformation at the heart of what we do.
Diversity is one of the Bankโs core values which are at the heart of everything it does. A diverse workforce with the right knowledge and skills enables connection with our clients, brings pioneering ideas, energy and innovation. The EBRD staff is characterised by its rich diversity of nationalities, cultures and opinions and we aim to sustain and build on this strength. As such, the EBRD seeks to ensure that everyone is treated with respect and given equal opportunities and works in an inclusive environment. The EBRD encourages all qualified candidates who are nationals of the EBRD member countries to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. As an inclusive employer, we promote flexible working and expecting our employee to attend the office 50% of their working time.
- Computer literate: Windows XP: Microsoft Outlook, Word, Excel, PowerPoint