Team Assistant - Administration/Office Support

  • Added Date: Monday, 14 November 2022
  • Deadline Date: Sunday, 27 November 2022
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ย Description

IFCโ€”a member of the World Bank Groupโ€”is the largest global development institution focused on the private sector in emerging markets. We work in more than 100 countries, using our capital, expertise, and influence to create markets and opportunities in developing countries. In fiscal year 2022, IFC committed a record $32.8 billion to private companies and financial institutions in developing countries, leveraging the power of the private sector to end extreme poverty and boost shared prosperity as economies grapple with the impacts of global compounding crises. For more information, visit www.ifc.org.
The IFCโ€™s Nairobi office is seeking to recruit a highly motivated Team Assistant to provide effective and efficient administrative support to the assigned departmental team. This role will contribute to the effective operation and administrative coordination of the Country Managerโ€™s office and should be ready to step up to undertake new responsibilities and challenges with enthusiasm.
Duties and Responsibilities:
Duties will include, but are not limited to:
โ€ขย  Provide high quality support to the departmental team, including scheduling of appointments, monitor documents for signature/approval; monitor and follow up on issues and priorities; handle incoming correspondence and internal and external queries; draft and handle routine correspondence;โ€ขย  Provide primary assistance in the implementation of the teams work program, including some specialized support in a specific area(s), e.g. task management, procurement, database management, information technology, editorial assistance, etc;โ€ขย  Identify and resolve diverse issues/problems as they arise, which often requires interpretation of existing procedures and processes and independently determining the appropriate application;โ€ขย  Suggest ways to enhance work organization and effectiveness;โ€ขย  Exercise quality enhancement function for project and other documents by ensuring adherence to departmental, and institutional guidelines;โ€ขย  Serve as an information resource on status of projects/products and draft a variety of standard project-related correspondence;โ€ขย  Act as back-up to other ACS colleagues in the office in their absence or during a busy period.โ€ขย  Undertake ad hoc duties that may be assigned by the Country Manager or the designated Country Office supervisor.โ€ขย  Work will involve frequent interaction with the following:ย  ย  ย  Internal contacts: other VP units, World Bank as well as staff in all locations, locally and internationally.ย  ย  ย  ย External contacts: Government Officials, Consultants, External Organizations, and other Service providers.

Selection Criteria

โ€ขย  Bachelorโ€™s degree with at 3 โ€“ 5 yearsโ€™ relevant work experience in a large multinational organizationโ€ขย  Proficiency in office productivity tools (including MS Office, Excel, PowerPoint, Word, Outlook)โ€ขย  High degree of judgment and tact in handling, processing and communicating matters of a sensitive and confidential natureโ€ขย  High degree of motivation, initiative, flexibility and reliabilityโ€ขย  Outstanding interpersonal skills to interact effectively with a range of contacts internally and externally and deal effectively with diverse situations which require good judgment, tact and diplomacyโ€ขย  Proven ability to work effectively in a team-orientated, multi-cultural environment, and function as an effective team member in various groupsโ€ขย  Strong written and verbal communication skills to prepare draft communications and ensure quality of written outputsโ€ขย  Ability to produce high quality work under pressureโ€ขย  Effective time management and organizational skillsโ€ขย  Fluency in English.ย 

World Bank Group Core Competencies

The World Bank Group offers comprehensive benefits, including a retirement plan; medical, life and disability insurance; and paid leave, including parental leave, as well as reasonable accommodations for individuals with disabilities.

We are proud to be an equal opportunity and inclusive employer with a dedicated and committed workforce, and do not discriminate based on gender, gender identity, religion, race, ethnicity, sexual orientation, or disability.

Learn more about working at theย World Bankย andย IFC, including our values and inspiring stories.

This vacancy is archived.

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