VA ID: 1723 Grade Level: G-2 Division: Legal and External Relations Division Section: PMO Secretariat Support Section Unit: Type of Appointment: Temporary Assistance Date of Issuance: 21 April 2023 Vacancy Reference: VAGTA-1723-2023 Reporting Date: As soon as possible
Please note that all candidates should adhere to CTBTO Values of Integrity, Professionalism and Respect for Diversity.
Qualified female applicants and persons with disabilities are encouraged to apply.
A roster of suitable candidates may be established for similar positions at the same level as a result of this selection process for a period of two (2) years.
Organizational Background
The Preparatory Commission for the Comprehensive Nuclear-Test-Ban Treaty Organization with its headquarters in Vienna, Austria is the international organization setting up the global verification system foreseen under the Comprehensive Nuclear-Test-Ban Treaty (CTBT), which is the treaty banning any nuclear-weapon-test explosion or any other nuclear explosion. The Treaty provides for a global verification regime, including a network of 337 stations worldwide, a communications system, an international data centre and on-site inspections to monitor compliance.
Organizational Setting
The Policy Making Organ Secretariat (PMOS) Support Section provides conference facilities and services for meetings of the Commission and its subsidiary bodies.
PMOS maintains a roster of qualified and interested applicants to provide organizational and technical support during the meetings of the Commission and its subsidiary bodies.
Reporting Lines
Under the supervision of the Chief, PMOS Support Section, to:
Duties and Responsibilities
Set up the conference and meeting rooms prior to the events, workshops and sessions of the Preparatory Commission and its subsidiary bodies, to ensure the timely start of meetings and proper functioning of the meeting facilities; Provide logistical assistance to participants, photocopy and distribute documents during meetings to participants; Distribute relevant documents and statements to the interpreters in the interpretation booths; Assist PMOS staff during meetings with all conference related matters, e.g. collect statements for list of speakers, deliver messages to delegates, etc.; Assist at the conference officer desk and documents counter; Support conference technicians and interpreters during meetings, as required; Clear up the venue(s) after the meetings of any documentation, name plates, materials used at the meetings and ensure their storage or disposal/recycling as appropriate; Provide support to the PMOS staff during parallel meetings at the conference venue(s); Operate technical conference equipment in the conference rooms during PTS related meetings, when required; Perform other meeting related duties as assigned;Education
Completed secondary education and/or training beyond high-school;Work Experience and Qualifications
Strong attention to detail and quality, with a high degree of discretion and professionalism is required; Ability to organize and prioritize work in a fast-paced work environment; Strong ability to communicate effectively in a multicultural environment is essential; Ability to work effectively in small teams.Languages
Excellent written and oral communication skills in English are essential. Knowledge of other languages of the Commission (Arabic, Chinese, French, Russian and Spanish) is desirable.
Competencies
Professionalism - Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; Communication - Speaks and writes clearly and effectively; listens to others, correctly interprets messages from other and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match the audience; demonstrates openness in sharing information and keeping people informed; Planning and organizing - Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; Team work - Works collaboratively with colleagues to achieve organisational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; builds consensus for task purpose and direction with team members; supports and acts in accordance with final group decisions, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings; Accountability - Takes ownership of all responsibilities and honors commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable; Creativity - Actively seeks to improve programmes or services; offers new and different options to solve problems or meet client needs; promotes and persuades others to consider new ideas; takes calculated risks on new and unusual ideas; thinks โoutside the boxโ; takes an interest in new ideas and new ways of doing things; is not bound by current thinking or traditional approaches; Client orientation - Considers all those to whom services are provided to be โclientsโ and seeks to see things from clientsโ point of view; establishes and maintains productive relationships with clients by gaining their trust and respect; identifies clientsโ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clientsโ environment to keep informed and anticipate problems; keeps clients informed of progress and setbacks in projects; meets timeline for delivery of products or services to clients; Commitment to continuous learning - Keeps abreast of new developments in own occupation/profession; actively seeks to develop oneself professionally and personally; contributes to the learning of colleagues and subordinates; shows willingness to learn from others; seeks feedback to learn and improve; Technological Awareness - Keeps abreast of available technology; understands applicability and limitations of technology to the work of the office; actively seeks to apply technology to appropriate tasks, shows willingness to learn new technology.
Remuneration
CTBTO offers an attractive compensation and benefits package in accordance with the policies of the International Civil Service Commission. For more information on UN salaries, allowances and benefits, see link: http://www.un.org/Depts/OHRM/salaries_allowances/salary.htm). The salary offered may be subject to deductions to the United Nations Joint Staff Pension Fund and/or Health Insurance Scheme.
Additional Information
Academic students at or near the beginning of their studies are highly encouraged to apply. All applications must be submitted through the CTBTO e-Recruitment system before the deadline stated in the vacancy announcement. Incomplete applications and submission of employment history in formats other than the CTBTO Employment Information Form will not be considered. The CTBTO Preparatory Commission retains the discretion not to make any appointment to this vacancy; to make an appointment at a lower grade in particular if the candidate has less than the qualifications required; to make an appointment with a modified job description, or to offer a contract term for a shorter duration than indicated in the vacancy announcement. The CTBTO reserves the right to undertake correspondence only with shortlisted candidates. Candidates under serious consideration for selection will be subject to a reference-checking process.