Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.
ย Context Under the overall supervision of the Senior Resources (SRMO) and Supply Chain Officer (SCO) in Jordan and direct supervision of the National Supply Chain Officer (NSCO); and, in collaboration with relevant units at CO, the successful candidate will be responsible and accountable for managing the logistics and procurement related functions in IOM Jordan.
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- Verify that local procurement procedures are in place and followed in accordance with the IOMโs procurement policy and other related regulations and procedures.
- Provide support, advice, and assistance in procurement of goods/services for the Mission. Provision on the best option in local and international markets, and optimize purchasing power.
- Undertake the day-to-day operation of the following services:
- Receive Purchase Request Form (PRF) and ensure that all necessary information concerning specifications, justifications, WBS and expected delivery dates are correct;
- Identify potential vendor and issues Request for Quotations (RFQ);
- Analyse, evaluate and compare the quotations on Bids Analyses Sheet (BAS); and recommend to the relevant requester. Award orders to the selected vendors who are able to meet specifications at their best offer;
- Prepare Purchase Order (PO) inclusive necessary information on asset codes, specification, quantity, process, delivery dates, payments and vendor contract details;
- Receive and inspect goods/services according to PO specifications and that all goods are in the good condition;
- Onward delivery to final destination;
- Ensure all related supporting documents for internal and cross-border transshipment are fully obtained;
- Prepare payment requests and follow up with finance;
- Obtain approvals as required by the matrix;
- Properly record and indicate the above process in PRISM as required;
- Make e-copies of procurement and logistics documents/archiving
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ย ย ย ย 4. Follow up on purchase orders status and keep the requester informed of the estimated time of delivery or any changes that may ย ย ย ย ย ย affect or modify the predetermined delivery condition;
ย ย ย ย 5. Organize shipments, courier services, customs clearance arrangement, preparation of relevant supporting documentation, and ย ย ย ย ย ย ย ย all related necessary coordination with the authorities, implementation, and follow-up actions.ย
ย ย ย ย 6. Monitor office supplies including stock room management and keep a record of supplies distribution and timely stock ย ย ย ย ย ย ย ย ย ย ย ย ย ย replenishment.ย
ย ย ย ย 7. Provide procurement support to all fleet-related requests, including vehicle maintenance schedule, purchasing of the ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย equipment, insurance coverage, etc.;ย
ย ย ย ย 8. Regularly check and update of Mission insurance coverage, logistics-related agreements and lease agreements to ensure timely ย ย ย ย ย ย ย renewal.ย
ย ย ย 9. Ensure appropriate monthly closure of open POs and PRs, and unacquired assets through PRISM;
ย ย ย 10. Assist in drafting service agreements according to IOM standard templates and liaise with LEG department in getting checklist or ย ย ย ย ย approval code
ย ย ย 11. Maintain the filling system of Procurement & Logistic documents and update the tracking system accordingly
ย ย ย 12. Perform other duties as may be assigned.
Education- University degree in Business Administration, Accounting, Logistics, Supply Chain Management or a related field from an accredited academic institution with three years of relevant professional experience; or
- High school diploma with five years of relevant professional experience
- Certification in Procurement, Logistics or Supply Chain Management is an advantage Experience
- Experience in procurement and logistics and working with vendors and service providers;
- Experience working with IOM/UN Procurement and Logistics Rules and Procedures is an advantage
- Experience working in an international organization an advantage. Skills
- High level of computer literacy, including Excel
- Knowledge of SAP highly desirable
- Ability to work with national and international institutions;ย
- Ability to prepare clear and concise reports;ย
- Excellent communication and negotiation skills Languages
- For all applicants, fluency in English andย Arabicย ย is required (oral and written). ย Required Competencies ย IOMโs competency framework can be found at this link. Competencies will be assessed during the selection process. ย Values - all IOM staff members must abide by and demonstrate these three values:
- Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
- Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
- Courage: Demonstrates willingness to take a stand on issues of importance.
- Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated. Core Competencies โ behavioural indicators (Level 1)
- Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.