Scope and Context
IOM in South Sudan has a broad range of Programming centered around three broad areas: Humanitarian Coordination and Support; Humanitarian Response and Resilience; and Peacebuilding, Transition, and Development. Humanitarian Coordination and Support include leading/co-leading the Camp Coordination and Camp Management (CCCM) and Shelter and Non-Food Items (NFI) Clusters, Displacement Tracking Matrix (DTM), Water, Sanitation and Hygiene (WASH) and Management of WASH and Shelter and NFI Core-pipelines, Humanitarian Hubs and common transport services. Humanitarian Response and Resilience include CCCM, WASH, Shelter & NFI, Health, Protection, Gender Equality and Inclusion, Mental Health and Psychosocial Support and the Management of a Rapid Response Fund.ย
Under Peacebuilding, Transition and Development, IOM South Sudan implements programming on Housing, Land and Property Page Issues, Transition and Recovery, Transhumance Conflict Prevention, Community-based Violence Reduction, Community Development and Migration Management.
Under the overall supervision of the Head of Supply Chain Unit in South Sudan and direct supervision of the Supply Chain Officer and in collaboration with relevant units in Juba, South Sudan, the ย Supply Chain Assistant will be responsible and accountable for the procurement of supplies, services and works of IOM Country Office, Juba.
Carry out procurement for IOM satellite office in accordance with IOM procurement procedures and mission procurement guidelines. Solicit and analyze bids for conformity to specified requirements, participate in supplier appraisals and selection, taking under consideration the value of money, quality, compatibility, payment method, warranty, after selling services, and the company profile / reputation. Adhere to systems/procedures for procurement, supply and transport, documentation, storage and warehousing, equipment up-grading for IOM sub-Office. Follow-up on purchase orders status and keep customers abreast of estimated time of delivery or any changes that may affect or modify the pre-determined delivery conditions. Conduct first review of vendor invoices to ย verify compliance with POs/Contracts and goods/works/services received. Submit with supporting documentation Payment Requests to the main office. Ensure that all contracting, procurement files are systematically archived and managed with proper labeling. Assist in the implementation, controlling and monitoring aspects related to warehousing needs to support IOMโs humanitarian activities within the sub-office.ย Maintain IOM Sub Offices asset inventory records and regularly update inventory database. Ensure assets received through procurement or donation are duly registered and inventory tags are affixed on each asset; Issues/transfers program assets as per supply request approved by Logistics Officer and maintains complete recording of asset assignment forms manually as well as electronically. Maintain appropriate records regarding assets theft / damage/lostย and follow up on actions are made; Ensure as inventory controller that program related assets transactions are made in WAVE in timely manner and in accordance IOM rules and regulations Assist in the coordination of vehicle controls,ย monitoring work of drivers, andย coordination of staff movements for all IOM South Sudan Sub-Offices. As necessary, coordinate between IOM South Sudan and IOM Sudan procurement at the request and direction of the Head of Sub-office. Undertake any other duties within the incumbentโs capabilities that might be assigned by management. Education University degree from an accredited academic institution in supply chain management, logistics, administration, or related field of study with minimum of ย three years of professional experience, or ย School diploma withย five years of professional experience ย Experience Completed college diploma from an accredited academic institution in supply chain management, logistics, administration, or related field of study with minimum of 4 years of professional experience Excellent level of computer literacy and good knowledge of SAP/PRISM/WAVE required. Skills Team-oriented, but able to work well individually Experience and interest in working in a remote location Strong internet and computer skills Previous experience in supply Chain and Logistics with international organizations, UN is an advantage LanguagesThe Candidate should have good verbal and written English skills.
The Candidate should be fluent in verbal Juba Arabic.
ย Required Competencies ย ย Values - all IOM staff members must abide by and demonstrate these three values: Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion. Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct. Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges. Courage: Demonstrates willingness to take a stand on issues of importance. Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated. Core Competenciesย Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results. Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes. Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate. Accountability: Takes ownership for achieving the Organizationโs priorities and assumes responsibility for own actions and delegated work. Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way. Managerial Competenciesย Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organizationโs vision. Assists others to realize and develop their leadership and professional potential. Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential. Building Trust: Promotes shared values and creates an atmosphere of trust and honesty. Strategic thinking and vision: Works strategically to realize the Organizationโs goals and communicates a clear strategic direction. Humility: Leads with humility and shows openness to acknowledging own shortcomings. Notes Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation. This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months. This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration. Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable. IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts. IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application. For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies