Supply Chain Assistant (Asset & Inventory Management) (G-4)

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.
  Context

Under the overall supervision of the Head of Resources Management in Lebanon and direct supervision of the Senior Supply Chain Associate; and, in collaboration with relevant units at Headquarters and the Administrative Centres, the successful candidate will be responsible and accountable for supporting supply chain activities, guided by Supply Chain Management (SCM) objectives to  deliver quality goods/services to the beneficiaries at optimal price and in a timely manner.

Responsibilities and Accountabilities

1. Support the Senior Supply Chain Associate in implementing and strengthening asset and inventory management processes.
2. Maintain an up-to-date and accurate asset register for all the mission’s assets (e.g.: furniture, ICT, etc.), ensuring processing timely updates in the ERP system to reflect physical data, movements, and changes.
3. Conduct biannual physical inventory, reconcile discrepancies, and update records accordingly.
4. Manage the full asset lifecycle: receipt, tagging, assignment, return, transfer, and disposal – in line with the procurement rules and regulations. Liaise with CAS Manila and other offices on asset disposal, transfers, retirements, and claims.
5. Prepare and submit timely asset and inventory reports to HQ, MAC, and other stakeholders.
6. Convene and support the Asset Disposal Committee (ADC), review proper documentation and compliance with the set procedures.
7. Support the coordination of assets maintenance and repairs with Service Providers and manage warranty or insurance coverage and claims as needed.
8. Assist in procuring services related to security and facility management, including drafting tender documents (RFQ, RFP, ITB), obtaining quotations, conducting evaluations, and ensuring best value for money.
9. Draft, issue, and monitor service contracts, and follow up to ensure timely and quality delivery.
10. Provide logistical and administrative support in line with project schedules.
11. Act as Bid Receipt Focal Point for receiving and handling tenders, when needed.
12. Prepare procurement monitoring reports, documentation, and requests for payment to Accounts Payable.
13. Perform other duties as may be assigned.

    Education:

    📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

    ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

    • University degree in Business Administration, Accounting, Logistics, Supply Chain Management or a related field from an accredited academic institution with two years of relevant professional experience; or
    • High school diploma with four years of relevant professional experience
    • Certification in Procurement, Logistics or Supply Chain Management is an advantage

      Accredited Universities are those listed in the UNESCO World Higher Education Database.

      Experience

      • Experience in procurement and logistics and working with vendors and service providers;
      • Experience with asset management process; 
      • Experience working with IOM/UN Procurement and Logistics Rules and Procedures is an advantage
      • Experience working in an international organisation an advantage.

        Skills

        • High level of computer literacy
        • Ability to work with national and international institutions; 
        • Ability to prepare clear and concise report; 
        • Excellent communication and negotiation skills
        • Ability to establish realistic resource requirements to meet IOM needsLanguages
          • For this position, fluency in English and Arabic are required (oral and written).

            Working knowledge of French is an advantage.

            IOM’s official languages are English, French and Spanish.Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments. Required Competencies IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process. Values - all IOM staff members must abide by and demonstrate these three values:
          • Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
        • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
      • Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
    • Courage: Demonstrates willingness to take a stand on issues of importance.
14. Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.Core Competencies – behavioural indicators (Level 1)
15. Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.