UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
UNDP China is programming in line with the Country Programme Document (CPD), under which the work domains include 3 pillars: People and Prosperity, Planet, and Partnerships. The Strategic Planning, Risk Management, Monitoring and Evaluation (SPRIMME) team serves as an overarching yet standalone planning, supporting and coordinating hub across these pillars, and the “central nervous system” as directly guided by the senior management of UNDP China. The team contributes to UNDP’s commitment to deliver high quality projects in a timely, efficient, and transparent manner, in close collaboration with all pillars and units.
Under the overall guidance of the Deputy Resident Representative (DRR) and the supervision of the SPRIMME Officer of UNDP China, the intern will be dedicated to office-wide functions: providing advisory support to the senior management on office-wide strategic planning; collaborating with different teams to comply with UNDP headquarter/regional office in requested tasks; monitoring all projects in China to ensure continuous progress and complete compliance in each stage; providing support and troubleshooting for project units to strengthen the delivery and to mitigate potential risks. Moreover, the intern will be undertaking office-wide coordination and management functions, as requested by senior manager or supervisor.
Duties and Responsibilities
The intern is expected to assist the DRR and the SPRIMME Officer in the following key fields:
Strategic Planning, Monitoring and EvaluationMonitoring overall project implementation with respect to progress and updates, delivery, project outcomes, outputs and indicators.Analyzing office-wide key evaluations, programme trend, portfolio breakdown data, and all related dimensions to aid senior management team’s strategic planning and decision making.Processing quantitative and qualitative information to evaluate the performance of each portfolio. Preparing monthly and annual reports on the project progress of UNDP China.In close consultation with UNDP headquarter/regional office, collaborating with teams/portfolios to ensure all periodic review and result-based management (RBM) tasks are well accomplished.
Programme Support and Risk ManagementActing as the gatekeeper for all programme documentations prior to the finalization/sign-off. Reviewing and providing quality assurance of project documents, work plans, MOUs, financing agreements, and ensuring the compliance with pertinent guidelines.Reviewing and compiling quantitative office-wide annual target, annual work plan, quarterly and annual report, etc. in extensive consultation with management team and multiple thematic teams.Assessing office-wide project risk management and providing advice on proper mitigation mechanisms. Participating external consultations with stakeholders and advising corrective measures to mitigate the risks.Working closely with external partners (incl. the government, private sectors, etc.) and project management offices (PMO) to ensure the outputs are delivered timely and transparently.
Knowledge Management and Ad-hoc AssignmentsManaging and developing knowledges products, incl. newsletters, handbooks, etc. Managing all programmatic documentations along the project implementation process of UNDP China.Organizing UNDP in-office knowledge sharing activities and thematic trainings; Organizing external training for all PMOs across the country.Providing secretarial and coordination support of internal meetings, external meetings with governmental counterparts, and other M&E-related activities.Performing other ad-hoc duties.
CompetenciesDetail-oriented and clear-minded person with strong ability to multitask and manage competing deadlines. Capable of coordinating different workflows and ensuring work is timely and error-freely delivered.Strong team player with competent inter-personal, negotiation and liaison skills. Ability to share information and coordinate efforts within the team.Self-starter with strong commitment and accountability in work.
Required Skills and Experience
Education and Experience
Majors in Social Sciences, Economics, Statistics, Management, Law or other related fields. Advanced university degree is an asset.
Candidates must meet one of the following educational requirements:Enrolled in a Master's or in a Ph.D. programmeOr in the final year of a Bachelor’s programme; Or within one year after graduation from a Bachelor’s, Master’s or Ph.D. programme, Or be enrolled in a postgraduate professional traineeship program and undertake the internship as part of this programExperience in programme/project monitoring and evaluation would be an advantage.
Please submit your application with below documents in one PDF,For people who apply from UNDP Jobs, please note that the system will not accept the uploading of more than one document so please merge or scan all your documents into one prior to uploading.CV and letter of motivationCopy of school transcriptIndicate if you will be financially supported by any institution or programme, such as a university, government, foundation or scholarship programme, and the financial amount.
*Candidate who does not submit required documents will not be under consideration of the selection processes.
Language and SkillsExcellent oral and written communication skills in English and Mandarin.Advanced knowledge of Microsoft Office software package (MS Excel, Word, etc.) and web management system.Proficient in data maintenance and report analysis.
INTERNSHIP CONDITIONSInterns must provide proof of enrolment in health insurance plan and medical certificate of good health prior to starting the internship. Any cost arising from accidents and illness incurred during an internship assignment will be the responsibility of the intern.The stipend will be paid monthly. Interns will have 1.5 days of leave per month.Interns are responsible for obtaining necessary visas and arranging travel to and from the duty station where the internship will be performed; Cost and arrangement for travel, visas, passports, accommodations and living expenses are the responsibility of the nominating institution, related institution or government, which may provide the required financial assistance to its students; or the intern. Intern must not apply for or be appointed to a position that should be encumbered by a staff member during the period of their internship. Interns are expected to fulfill the terms of their internships. Therefore, internship must not be foreshortened for the purposes of allowing an intern to apply for a positionInterns are not staff members and may not represent UNDP in any official capacity.
**Put into the question**I have attached a CV, a letter of motivation and a copy of official school transcript in one PDF while submitting this application.I have acknowledged that candidates who didn’t submit the required document will not be under consideration for the selection process.