STAFF DEVELOPMENT ASSISTANT

Org. Setting and ReportingThis position is located in the Intergrated Mission Training Cell (IMTC), Operation & Resources Management (ORM) Pillar. The incumbent reports to the Chief Training Officer, through the Training Officer. The position is based in Mogadishu, Somalia. ResponsibilitiesWithin delegated authority, the Staff Development Assistant will be responsible for the following duties: - Identify existing regional training providers as possible learning and training sources and establish learning and development network between UN agencies, NGOs/ in-country and regional training providers. - Contribute to the development and conduct induction courses and liaise with the Human Resources Section to recruit local staff/personnel for training purposes. - Facilitate training and/or briefing sessions, as required and OHRM mandatory programmes, as applicable. - Identify and leverages external training opportunities in order to address specific training needs. - Promote the services through development of brochures, photos and update training activities and accomplishments. - Complete requirements for recruiting consultants and training service providers; Develop statement of requirement and evaluation matrix on courses for bidding exercises purposes and conduct technical evaluations. - Participates in the development of Mission training SOPs. - In consultation with the supervisor, conduct training need analysis/assessment, prepare and implement consolidated training plans. - Coordinate and prepare cost estimates and budget proposals/submissions for training programme. monitor status of expenditures, records and provides justifications for variances. - Coordinate all the logistical preparation activities for staff members departing for training as well as trainers coming to facilitate training sessions. - Coordinate the administrative and logistical support to all training courses by ensuring adequate physical space planning, technology needs and duplication of course materials. - Participate in compiling, updating and consolidating of statistical data and standard financial reports. - Create systems for monitoring of training applications and examinations. - Perform other duties as assigned. CompetenciesProfessionalism: Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. Communication: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed. Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently. Client orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client. EducationHigh school diploma or equivalent is required. Professional certificate in training or learning and development, adult learning, management, public or business administration, or a related area such as educational or social science. Job - Specific QualificationNot available. Work ExperienceA minimum of seven (7) years of progressively responsible experience in work force learning and development, adult learning, training or a related area is required. The minimum year's of relevant experience is reduced to five (5) for candidates who possess a first level university degree. Experience providing training or related activity to or in a field operation of the United Nations Common System or a comparable international organization is desirable. LanguagesEnglish and French are the working languages of the United Nations Secretariat. For this job opening, English is required. There are no additional desirable languages specified. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult https://languages.un.org for details).