The Organisation
Plan International is an independent development and humanitarian organisation that advances childrenโs rights and equality for girls. We believe in the power and potential of every child but know this is often suppressed by poverty, violence, exclusion and discrimination. And it is girls who are most affected.
Working together with children, young people, supporters and partners, we strive for a just world, tackling the root causes of the challenges girls and vulnerable children face. We support childrenโs rights from birth until they reach adulthood and we enable children to prepare for and respond to crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.
For over 85 years, we have rallied other determined optimists to transform the lives of all children in more than 80 countries.
We wonโt stop until we are all equal.
Plan started working in Egypt in 1981 and has a presence in ten of the 27 governorates in which the country including Cairo, Alexandria, Giza, Beheira, Kalyoubia, Damietta, Qena, Assuit and Sohag. Plan international Egypt implements programmes designed to enable communities to improve the lives of the most marginalised children and their families. Plan Egyptโs Country Strategy focuses on five strategic objectives.
Through a five-interconnected, gender transformative and context-fit country objectives, PIE intends along with the various stakeholders at all levels to continue delivering positive and transformative changes so that โChildren, especially girls, and young people grow up in an enabling environment, realizing their rights and contributing in both development and humanitarian settings as active agents of changeโ.
Purpose
The purpose of the role is do the translation, data entry, and support sponsorship activities (filing SCs communications, processing SC communications, photographs in Child Data system and translating SCs communications) in order to keep an accurate and updated view of resources and beneficiaries as well as to properly feed Plan International central database. S/he will be responsible for organizing for the dispatch of all incoming and outgoing communication items.
Accountabilities:
- Translate the SCs communication from Arabic to English and vice versa.
- Data entry for the new enrolments and verify the data
- Ensure availability and timely submission of all communications for the assigned monthly caseload (To do list)
- Prepare and upload digital communications to Child Data website in due time.
- Coordinate with all sponsorship field officers (FOs) in opening new files for all Sponsored Children whose files are missing.
- Ensure that each Sponsored Child has updated archived file i.e. contains the correct SC questionnaires and other communications this is according to the agreed guidelines for the file content. (SCI, the last two SCUs, SCI photo, Community Map, consent form and SVR)
- Timely processing of Sponsored Childrenโs photographs in Child Data.
- Keep an updated tracker of cameras, batteries and tablets in custody of community volunteers.
- Acknowledge receipt and manage the distribution of gifts and sponsor letters to FOs/Community Volunteers ensuring they are safe and appropriate.
- Provide interpretation and simultaneous oral translation during meetings and sponsor visits.
- Acknowledge, download, print, translate and archive the digital communications sent by NOs from Child Data website on weekly basis.
- Check the content of communications received from FOs to ensure they are high quality of SC participation, with dialogue worthy and free of any inappropriate content.
- Prepare and upload digital communications from the field to Child Data taking into consideration the agreed communication quality
- Ensure that the child data system is up to date, including the validation of SC photos and other data (SCI/SCU annual update)
- Responsible for translating 100% OCC optional communication of assigned SCs
- Share with FOs any concerns in regards to the photos and/or data of SCs
- Assist in preparing and validating lists or other sponsorship documents to ensure they are error-free in regards to the language and format.
- Keep an updated tracker for the health & Education cases at the level of Program Area (PA)
- Receiving home visits reports from FOs and review for any updates came up on the child data.
- Shredding the cancelled sponsored child files and other files (communications, attendance sheetsโฆetc.) after 2 years after getting approval.
- Responsible for any kind of archiving inside the Sponsorship department e.g (communications, updates, home visits, consent forms, SVRs, SC files)
- Updating the monitoring tool for new enrolments to avoid dual enrolments is a must.
- Prepare the farewell letters and graduation packages for the SCs and families to help in sponsors retention.
- Provide the support to the sponsorship program team whenever needed
- Support the area
Please click here to view and download the JD
Location: Upper Egypt Program Area - Assuit