Specialist, Portfolio Service Team, Grant Financial Management - GL D - Temporary until December 2025

Tags: Human Rights finance English Environment
  • Added Date: Friday, 16 August 2024
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Specialist, Portfolio Service Team, Grant Financial Management - GL D - Temporary until December 2025

Reporting to the Grant Finance Manager, the Specialist, Portfolio Service Team is a shared role, either provides professional financial services to a portfolio of countries (focused countries) by ensuring that countries within the portfolio comply with the Global Fundโ€™s fiduciary policies, procedures and practices and/or provides centralized corporate finance services including coordination with the headquarters of International Non-Government Organizations (INGOs), International Organizations (IOs) and multilateral agencies implementers and coordination and monitoring of direct sourcing (i.e. Wambo/PPM).Given the nature of their role, they are heavily reliant on the conclusion of the Local Fund Agent (LFA) and based on defined triggers will advise the country team or sign-off on deliverables. They ensure appropriate documentation of the financial risk profile of the Principal Recipients based on the assurance providersโ€™ reports in the Integrated Risk Management (IRM) module.

They coordinate the Global Fund financial risks management oversight at the corporate level (including financial risk and assurance) with the headquarters of INGOs and multilateral agencies to align understanding and expectation of grant delivery.

They lead or contribute to design and development of operational financial management policies and guidelines relating to focused countries portfolios and ensures effective roll-out and compliance.

Key Responsibilities

The Specialist, Portfolio Service Team performs the following functions:

1. Grant Financial Management โ€“ Focused Countries:

  • In close collaboration with Fund Portfolio Managers, ensures that signed grants are within approved country allocations and meet requirements for consideration by Grant Approval Committee and Global Fund Board;

  • Makes recommendations on how country teams should address inefficiencies identified by the Local Fund Agent during the review of grant budgets to ensure that grant budgets represent best value for money while achieving program objectives;

  • Following the identification of compliance issues by the Local Fund Agent via the Fund Portfolio Manager, collaborates with Country teams to advise and guide on appropriate actions to ensure compliance with Global Fundโ€™s guidelines and agreements with grant implementers;

  • Reviews annual funding decisions and disbursements and implements these in line with procedures ensuring that implementers receive the correct funding amounts;

  • Analyses annual financial reports of implementers and ensures that key variances to budgets are understood and compliant with Global Fund policies.

  • Reviews and agrees financial assurance plans prepared by Local Fund Agents to show how assurance providers will address areas of high risk such as fraud and loss in support of grant objectives;

  • Monitors assurance findings provided by Local Fund Agents and determines whether findings require further follow-up, either by the Local Fund Agent, the Country team or direct intervention.

  • Makes recommendations on how Country teams should address critical observations arising when: external auditors issue qualified (or adverse) audit opinions or if management letters contain major internal control weaknesses (including Office of the Inspector General reports), to ensure key risks are appropriately managed;

  • Proposes realistic and implementable measures to manage risks and improve implementer capacity where Local Fund Agent reports reveal material capacity gaps, ineligible expenses or non-compliance with Global Fund requirements to ensure sound financial management of funded programs.

    2. Centralized Corporate Finance Services:

    INGO

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