SENIOR SUPPLY OFFICER

Org. Setting and ReportingThis position is located in the Service Delivery Management Pillar of the MONOSCO (United Nations Organization Stabilization Mission in the Democratic Republic of the Congo) in Goma. The Senior Supply Officer (Chief of Section), reports directly to the Chief Service Delivery Management. The The Senior Supply Officer (Chief of Section), manages overall operations and logistical support to all mission components by planning, coordinating, and delivering of supply services including management of staff and budgetary resources. ResponsibilitiesWithin delegated authority, the Senior Supply Officer will be responsible for the following duties: • Manages Life Support Section and related service issues that affect the field mission, including managing, coordinating, and supervising the work of the General Supply Unit, Rations Unit and Fuel Unit. Manage and supervise an integrated civilian-military support organization. • Formulates and oversees life support and supplies required by the field mission including the DAP (Demand Acquisition Plan) forecasting and acquisitioning. • Coordinates between senior management at Mission Level, UNHQ, UN Agencies Program and Funds to establish priorities and develop comprehensive life support plans. • Manages Life Support Section’s needs into the acquisition process, e.g., budget formulation, acquisition planning, development of scopes of work, specifications, requisitions, participation in technical evaluations, preparing submissions to Local Committee Contracts (LCC). • Ensures the compliance to Quality Management for ratios, fuels and general supplies, food safety, fuel safety and environmental aspects in compliance with UN standard and policy directives. (QA) • Develops and recommends mission life support operations Results Based Budgeting (RBB) and detailed budget submissions, incorporating all requirements of the various clients, ensuring that funds proposed are adequate to meet support services and needs. • Monitors high value expenditures and approves requisitions for provision, acquisition, and contracting of services and acquisition of equipment and supplies. • Initiates and oversees periodic reviews of policies, practices and directives to ensure best practices in life support issues, standards and procedures under the concept of renewals of SOPs, guidelines and policies. • Manage and administer all contracts for Life Support Commodities, General Supplies and Services. • Develops Life Support Section’s work plans and monitors their implementation. • Develops, trains, and monitors performance of personnel within the Section. Interviews/evaluates candidates for job openings. • Performs other related duties as assigned by the Chief Service Delivery Management and the Director of Mission Support. CompetenciesProfessionalism: Ability to apply UN rules, regulations, policies, and guidelines in work situations and develop SOPs and procedures for all areas of Life Support supply in a Field Mission. Ability to apply discretion and sound judgment in applying technical expertise to resolve complex and/or sensitive issues. Knowledge of rations, fuel and general supply operations, procedures, and practices in a peacekeeping Mission. Ability to provide professional technical advice in a broad range of life support areas. Excellent negotiating, leadership, and contract management skills. Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines, and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing. Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently. Accountability: Takes ownership of all responsibilities and honors commitments; Delivers outputs for which one has responsibility within prescribed time, cost and quality standards; Operates in compliance with organizational regulations and rules; Supports subordinates, provides oversight and takes responsibility for delegated assignments; Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable. Judgement/Decision-making: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; Gathers relevant information before making a decision; Considers positive and negative impacts of decisions prior to making them; Takes decisions with an eye to the impact on others and on the Organization; Proposes a course of action or makes a recommendation based on all available information; Checks assumptions against facts; Determines that the actions proposed will satisfy the expressed and underlying needs for the decision; Makes tough decisions when necessary. EducationAdvanced university degree (master’s degree or equivalent) in business administration, Supply Chain Management, public administration, logistics and procurement or related field is required. A first-level university degree in combination with 10 years qualifying experience may be accepted in lieu of the advanced university degree and additional two years of extensive experience in project/contract management, and management or related areas may be accepted in lieu of the advanced degree. Professional Training/Certification in the fields of quality and safety of food, fuel, and environment (ISO/HACCP/QMS/IATA) is required. Job - Specific QualificationProfessional Training/Certification in the fields of quality and safety of food, fuel and environment (ISO/HACCP/QMS/IATA) is required. Work ExperienceA minimum of ten years of progressively responsible experience in supply and support services, supply chain management of rations, fuels and general supplies, logistics chain management, supply related project management or related area, military or field missions is required. Experience in managing logistics supply operations in an international environment is required. Experience of at least 5 years in military and/or police operations is required. Experience of at least five years in managing complex rations and fuel supply operations in a conflict or post-conflict environment is required. Experience in managing major projects and procurement or global service contract(s) is desirable. Experience in planning, deployment or sustaining field operations, is desirable. Experience in change management is desirable. Experience in managing support services in support of or in a field operation of the United Nations Common System or a comparable international organization is desirable. Experience in a Multi-Dimensional Peacekeeping mission is desirable. LanguagesEnglish and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. AssessmentEvaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview. Special NoticeThis position is temporarily available until 31 December 2024. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment. While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post. The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position. Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station. This temporary job opening may be limited to \"internal candidates,\" who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15. Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply. Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation. Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as \"retirement.\" Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service. United Nations ConsiderationsAccording to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date. No FeeTHE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.