Senior Supply Chain Associate

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental, and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants. 

Under the overall supervision of the IOM Tunisia Head of Resource Management Unit and the direct supervision of the Supply Chain Officer, the Senior Supply Chain Associate will be responsible for carrying out procurement and logistics functions in accordance with IOM’s regulations, rules and procedures.

1. Assist the Supply Chain Officer in monitoring and coordinate Procurement & Logistics actions within Tunisia, including property and assets control, supply, and contractual agreements for services and maintenance.
2. Liaise with the Supply Chain Officer regarding all Procurement, Logistics and service requirements, in order to consolidate overall procurement (or service) requirements and optimize purchasing power; propose and implement operational adjustments towards increasing the effectiveness and accuracy of all Procurement & Logistic procedures.
3. Analyze procurement requests, identify service providers, and evaluate information regarding vendor's performance regarding quality, prices, and delivery of goods in view of the Organization’s best interests. 
4. Provide technical guidance to requisitioners and all staff in the office on preparation of specifications and interpretation and implementation of procurement instructions and procedures. 
5. Plan and organize preparation of Requests for Quotations (RFQs), bidding documents, Requests for proposals (RFPs), other relevant procurement documents and facilitate their advertisement and circulation.
6. Conduct periodic review of open commitments and coordinate their closure with procurement, finance, and program staff.
7. Follow-up on purchase orders status and keep project managers abreast of estimated time of delivery or any changes that may affect or modify the pre-determined delivery conditions; verify all expected merchandise is received in accordance with Purchase Order (PO) specifications, and that all goods are in good condition.
8. Create and maintain the database of vendor and contractor accreditation and evaluation status to establish a pool of reliable service providers to address the needs of the Mission.
9. Establish and monitor a tracking system for purchase requisitions raised in the Tunis and sub-offices; organize and maintain proper filing systems.
10. Conduct, implement and maintain regular physical inventories of assets in the Tunis and sub-offices; verifying that effective systems are in place and proper records are kept for assets disposal.
11. Any other duty as may be assigned.

    EDUCATION

    • Bachelor’s degree in Supply Chain Management, Business Management or a related field 
    from an accredited academic institution with five years of relevant professional experience; 
    or
    • High school diploma with seven years of relevant professional experience. 
     

    EXPERIENCE

    📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

    ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

    • Experience in managing diverse procurement and logistics operations; 
    • Knowledge of IOM/UN internal procurement and financial rules, as well as IOM's system and 
    processes as they apply to procurement and logistics is an advantage.
    • Work experience with international humanitarian organizations, non-government 
    organizations in a multi-cultural setting is an advantage;
    • Demonstrated experience in liaising with donors, governmental authorities, other 
    national/international institutions and NGOs;
    • Demonstrated knowledge of supply chain, administration and evaluation techniques and 
    practices;
    • Demonstrated ability to communicate with a wide variety of audiences; 
    • Demonstrated ability to work well under pressure and to keep deadlines
    • Excellent communication and negotiation skills
    • Good level of computer literacy, including database applications;
    • Ability to supervise staff and coordinate administrative activities; 
    • Working experience in the region is an asset. 

    SKILLS

    Ability to work independently under minimal supervision

    Languages

    REQUIRED
    For this position, fluency in French and English is required (oral and written).

    DESIRABLE
    Working knowledge of Arabic is desirable

     Required Competencies IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process. Values - all IOM staff members must abide by and demonstrate these three values:
12. Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.