Our Global Health Division harnesses advances in science and technology to save lives in poor countries. We focus on the health problems that have a major impact in developing countries but get too little attention and funding. With proven tools, we support sustainable ways to improve their delivery. Where they don't, we invest in research and development of new interventions, such as vaccines, drugs, and diagnostics.
The goal of the Vaccine Development & Surveillance Team is to advance public goods for global health through technological innovation. We do this by accelerating the development and commercialization of novel vaccines and the sustainable manufacture of existing vaccines, defining the global disease burden through better primary data and extensive modeling, and reducing the threat of epidemics through the development and use of innovative tools.
The VD&S team has a 12 month interim Senior Program Coordinator opening. This position is responsible for coordination, implementation and maintenance of a range of projects and activities in support of the life cycle of grants and contracts. Will manage a portfolio of investments including grants, contracts, and other projects in support of programmatic strategic goals. Monitors portfolio, drives payout progress, flags risks and connects the dots to facilitate financial and programmatic decision making across initiative portfolios. Provides thought partnership to investment owners regarding the structure and activation of complex investments with a focus on bringing together the necessary stakeholders and steering towards solutions. Act as primary support for grantee/vendor initiation to foundation policies, reporting requirements and processes. Serve as liaison across multiple internal teams and between program staff and business partners. Assists Program Manager and FP&A with overall implementation of team rhythm of the business, budget planning, and data analysis and reporting. Plays a pivotal role in contributing to strategic stewardship, change management, and a solutions-oriented culture on the team.
Key Duties and Responsibilities:
Duties may include any and/or all the following
Data Input, Management & Analysis: Run data for all grants and contracts in INVEST and across multiple reporting databases. Provide detailed financial analysis and ensure data integrity to support team's financial decision making. Work with business team and program staff to keep all pertinent information accurate and up-to-date for reporting and analysis. Serve as point-person for Program Officers regarding budget targets and individual investment portfolio management.
Grants and Contracts Administration: Work with Program Officers, Grantees, and Business Partners during the all stages of grant making (e.g. sending out requests for proposals, driving key deadlines for submissions and revisions). Assist with grant management and evaluation by requesting and managing review of progress reports and deliverables.
Grant and Contracts Coordination: Coordinate contracts, including tracking of invoicing and deliverables, receipt of required reports and monitoring expenditures. Shepherd the development, management, and close out of grants. Coordinate the end-to-end contract and grant processes with internal parties (contracts, grants & legal business partners) and external parties (vendors & grantees) within the investment systems.
This role is responsible for high quality interactions and clear and consistent communications with grantees and partners in the field.
Core Knowledge & Skills:
- Excellent organization skills and attention to detail, deadlines and policy compliance.
- Excellent oral and written communication skills.
- Proficient in MS Office Suite and SharePoint; advanced knowledge of Excel.
- Knowledge of budgeting, financial analysis and synthesis.
- Ability to analyze data across multiple tools and databases.
- Ability to work independently and as part of an integrated, complementary team and thrive in multiple, high multifaceted settings, and tight deadlines with different work and learning styles.
- Ability to manage multiple and competing demands and establish priorities.
Work on assignments that are complex in nature where sound judgment and taking initiative are required to resolve problems and make recommendations, including when to escalate. Independently determine methods and procedures for executing new assignments and provide mentorship to other staff. Triage, manage and prioritize tasks related to competing requests for support.
Internal & External Contacts:
Act as liaison and partner with internal business partners (Grants Management, Contracts Management, Legal and Financial Planning & Analysis). The Program Coordinator has a high level of interaction with both internal and external partners, including acting as point of contact with multiple stakeholders throughout the life cycle of a grant. Provide hands on guidance and support for grantees and vendors with budget templates, required documents, technical assistance, and proposal development processes.
Problems can be complex and require resourcefulness, adaptability and careful review of options.
Example: Most grants and contracts are outstanding and complex in nature. A Program Coordinator needs to identify the best way to make the investment happen in a way that furthers our strategies & partnerships. Solving problems often require creative thinking, strategic negotiation skills and the ability to navigate internal foundation procedures and politics.
Typical Education, Certification and Experience:
Bachelor\u2019s degree with 3-5 years of experience.
****Must be able to legally work in the country where this position is located without visa sponsorship
The employee transfer policy applies to internal backfill positions. An employee may apply for an open position after at least 12 months in their current position. If you meet this requirement and wish to pursue a backfill opportunity, you are required to have a conversation with your manager to confirm their support before you apply. In rare cases, the requirement of a minimum of 12 months in a position may be waived if a transfer is critical to the foundation\u2019s goals and is approved by the current manager and their HR Consultant (HR Business Partner or Generalist).
All backfill positions are posted as LTE roles. With current manager support, if selected for the role, FTEs will retain their FTE status during the backfill assignment. Managers will have the option of backfilling for the individual moving to the interim position for a similar duration via the same hiring channels and options as this position. However, current managers may be unwilling or unable to hold headcount for the duration of an interim assignment and may deny the employee\u2019s request. In such cases, the employee may apply for the open LTE position, but if selected, would effectively be resigning as an FTE and would be hired as an LTE for the duration of the interim assignment. As an LTE, employment with the foundation is expected to end at the end of the assignment, and the employee would not be eligible for severance.
As part of our standard hiring process for new employees, employment will be contingent upon successful completion of a background check.
Depending upon your work location, we may require proof of full vaccination against COVID-19 and any recommended booster doses. All employees based in the United States are to provide proof of full vaccination upon hire and any recommended boosters, subject to applicable laws.
If you require assistance due to a disability in the application or recruitment process, please submit a request to email@example.com.
We are dedicated to the belief that all lives have equal value. We\u2019re committed to creating a workplace where employees thrive both personally and professionally. We also believe our employees should reflect the rich diversity of the global populations we aim to serve\u2014in race, gender, age, cultures and beliefs\u2014and we support this diversity through all of our employment practices.
All applicants and employees who are drawn to serve our mission will enjoy equality of opportunity and fair treatment without regard to race, color, age, religion, pregnancy, sex, sexual orientation, disability, gender identity, gender expression, national origin, genetic information, veteran status, marital status, and prior protected activity.