Senior Program Coordinator, Vaccine Development & Surveillance (LTE)

Tags: Global Health Covid-19
  • Added Date: Thursday, 11 August 2022
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Our Global Health Division harnesses advances in science and technology to save lives in poor countries. We focus on the health problems that have a major impact in developing countries but get too little attention and funding. With proven tools, we support sustainable ways to improve their delivery. Where they don't, we invest in research and development of new interventions, such as vaccines, drugs, and diagnostics.

The goal of the Vaccine Development & Surveillance Team is to advance public goods for global health through technological innovation. We do this by accelerating the development and commercialization of novel vaccines and the sustainable manufacture of existing vaccines, defining the global disease burden through better primary data and extensive modeling, and reducing the threat of epidemics through the development and use of innovative tools.

Role Summary:
The VD&S team has a 12 month interim Senior Program Coordinator opening. This position is responsible for coordination, implementation and maintenance of a range of projects and activities in support of the life cycle of grants and contracts. Will manage a portfolio of investments including grants, contracts, and other projects in support of programmatic strategic goals. Monitors portfolio, drives payout progress, flags risks and connects the dots to facilitate financial and programmatic decision making across initiative portfolios. Provides thought partnership to investment owners regarding the structure and activation of complex investments with a focus on bringing together the necessary stakeholders and steering towards solutions. Act as primary support for grantee/vendor initiation to foundation policies, reporting requirements and processes. Serve as liaison across multiple internal teams and between program staff and business partners. Assists Program Manager and FP&A with overall implementation of team rhythm of the business, budget planning, and data analysis and reporting. Plays a pivotal role in contributing to strategic stewardship, change management, and a solutions-oriented culture on the team.

Key Duties and Responsibilities:
Duties may include any and/or all the following

Data Input, Management & Analysis: Run data for all grants and contracts in INVEST and across multiple reporting databases. Provide detailed financial analysis and ensure data integrity to support team's financial decision making. Work with business team and program staff to keep all pertinent information accurate and up-to-date for reporting and analysis. Serve as point-person for Program Officers regarding budget targets and individual investment portfolio management.

Grants and Contracts Administration: Work with Program Officers, Grantees, and Business Partners during the all stages of grant making (e.g. sending out requests for proposals, driving key deadlines for submissions and revisions). Assist with grant management and evaluation by requesting and managing review of progress reports and deliverables.

Grant and Contracts Coordination: Coordinate contracts, including tracking of invoicing and deliverables, receipt of required reports and monitoring expenditures. Shepherd the development, management, and close out of grants. Coordinate the end-to-end contract and grant processes with internal parties (contracts, grants & legal business partners) and external parties (vendors & grantees) within the investment systems.

This role is responsible for high quality interactions and clear and consistent communications with grantees and partners in the field.

Core Knowledge & Skills:

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