Senior Program Assistant - Administration/Office Support

  • Added Date: Tuesday, 15 November 2022
  • Deadline Date: Monday, 28 November 2022
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Regional context

Latin America and the Caribbean Region (LCR). The World Bank Group serves 30 client countries in the Latin America and the Caribbean Region (LCR), ranging from large sophisticated middle-income to IDA countries. Over the past few years, work has focused on the response to the COVID-19 crisis. The focus for the post-pandemic recovery lies on productivity and job creation; mounting debt levels; inflation containment and green development, in addition to the long-term efforts on structural reforms, inclusion, gender equality, productive jobs, and climate resilience.

For more information on the Latin America and the Caribbean Region (LCR):

Unit context

The Social Sustainability and Inclusion Unit in LCR addresses issues related to: (a) social inclusion of the poor, vulnerable, and the excluded; (b) promoting accountable institutions; (c) supporting socially cohesive communities and groups; and (d) addressing issues related to social risk management, including those covered by the World Bank鈥檚 social safeguard policies on Indigenous Peoples and Involuntary Resettlement, and by the Environmental and Social Framework (ESF). The work on inclusion of vulnerable and excluded group covers, among others, issues linked to people with disabilities, ethnic minorities, Afro-descendants, Indigenous Peoples, displaced populations, Gender-Based Violence (GBV) and LGBTI/SOGI.

Roles & Responsibility:

The Assistant鈥檚 focus will be to support the TTLs and Task Teams in their operational work and monitor the unit鈥檚 pipeline, lending and Trust Fund (TF) portfolio as well as ASA program on a regular basis. The Assistant is also closely involved in the unit鈥檚 budget monitoring. Main tasks include:

聽聽聽聽聽聽聽聽 Support the team in project preparation, and implementation

聽聽聽聽聽聽聽聽 Manage the information included in the Portal for projects under preparation and implementation

聽聽聽聽聽聽聽聽 Serve as a lead ACS on operational policies and compliance requirements

聽聽聽聽聽聽聽聽 Provide guidance to the teams in the preparation of packages for IPF projects, PforR, and DPFs

聽聽聽聽聽聽聽聽 Provide administrative guidance and support to consultants working for the unit

聽聽聽聽聽聽聽聽 Support the team members in complying with their travel-related and administrative duties (e.g., LARS, TRS, etc)

聽聽聽聽聽聽聽聽 Download Project鈥檚 reports from standard reports for Pipeline, Portfolio, and ASA monitoring

聽聽聽聽聽聽聽聽 Regularly update latest Unit鈥檚 budget monitoring report, WPA report for internal monitoring purposes

聽聽聽聽聽聽聽聽 Respond to budget related queries from team members

聽聽聽聽聽聽聽聽 Work closely with TTLs to monitor budget allocation for projects under preparation and implementation

聽聽聽聽聽聽聽聽 Closely monitor Trust Fund (TF) closing dates, extension of TF closing dates

聽聽聽聽聽聽聽聽 Work on TF preparation as team member

聽聽聽聽聽聽聽聽 Provide mentoring to other ACS team members on operations when needed

聽聽聽聽聽聽聽聽 Actively support the organization of events hosted by the unit (e.g., retreats, seminars, social events, etc.).

Selection Criteria

- Bachelor鈥檚 degree in business administration, accounting, communication, or other relevant discipline with minimum of 3 years of relevant work experience or equivalent combination of education and experience
- Extensive knowledge and understanding of World Bank administrative and operational procedures
- Willingness and ability to deliver under tight deadlines.
- Good team player, with excellent interpersonal and communication skills and able to interact tactfully with people at all levels.
- Attention to details with an appreciation for how they impact the big picture.
- Demonstrated knowledge and experience in portfolio matters, solid understanding of the World Bank project cycle and the World Bank country engagement model.
- Strong interpersonal skills and proven ability to work effectively in a team-oriented and multi-cultural environment
- Strong organizational skills and problem-solving skills
- Excellent oral and written communication skills in English and Spanish

This internal requisition is open to WBG and IMF staff only (including short-term and extended term consultants/ temporaries). External candidates are requested not to apply. In case an external candidate applies, their application will not be considered.

World Bank Group Core Competencies

The World Bank Group offers comprehensive benefits, including a retirement plan; medical, life and disability insurance; and paid leave, including parental leave, as well as reasonable accommodations for individuals with disabilities.

We are proud to be an equal opportunity and inclusive employer with a dedicated and committed workforce, and do not discriminate based on gender, gender identity, religion, race, ethnicity, sexual orientation, or disability.

Learn more about working at the聽World Bank聽and聽IFC, including our values and inspiring stories.

This vacancy is archived.

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