Senior Program Assistant

  • Added Date: Monday, 20 January 2020
  • Deadline Date: Tuesday, 04 February 2020

Overview of CTG:

  • CTG support and manage humanitarian projects in fragile and conflict-affected countries around the world. With past performance in 15 countries – from the Middle East, Africa, Europe, Asia and Central and South America – we offer a holistic fabric of project management, implementation and support. Skilled in emergency response to crises such as the Ebola outbreak in West Africa, we have the ability to act quickly (crisis response teams can be on the ground in 24 hours) and to establish structured operations in high-risk environments. CTG recruit and manage qualified, skilled teams with extensive experience operating in challenging conditions.

Overview of the position:

  • The IOM Somalia team is implementing front line activities as well as co-lead of the Camp Coordination & Camp Management (CCCM) cluster to improve the coordination, delivery & monitoring of humanitarian services to vulnerable populations living in communal settings.

Role objective:

Under the overall supervision of the Preparedness & Response Division Coordinator & the direct supervision of the CCCM Program Coordinator, the successful candidate will be responsible for the supervision CCCM activities in Dollow.

Site management:

  • Support the establishment & maintenance of effective intra site coordination mechanisms & facilitate participation in inter site coordination activities.
  • Support the establishment of site governance & community participation / mobilization mechanisms within sites, with particular emphasis on women’s decision making role, persons with specific needs, youth & minority groups.
  • Promote accountability of humanitarian actors to the sites’ population, set up information desks, complaints & feedbacks mechanisms where possible.

Coordination:

  • Participate in discussions & coordination meetings at the Dollow sub national level & ensure a harmonized & coordinated multi sectorial response in displacement sites.
  • Coordinate reporting of multi sectorial gaps & needs in all displacement sites to the Dollow inter cluster working group & advocate for support from other clusters when necessary.
  • Ensure that adequate site management structures are in place in identified displacement sites.
  • Organize regular cluster meetings at the sub national level.
  • Planning & preparedness.
  • Lead on cluster planning at sub national level with regards to developing response strategies, contingency planning including exit / transition strategy for site closures & action plans for the cluster.
  • Together with cluster partners, undertake capacity mapping & gap identification exercises to develop a capacity development strategy for the sector.
  • Organise joint field missions, needs assessments & analysis among cluster partners & participate in joint inter cluster needs assessment exercises.
  • Monitoring.
  • Closely monitor project progress, collect, compile & share information from the field teams on a weekly basis.
  • Ensure & monitor that all CCCM actors implement site management standards & guidance in all displacement sites.
  • In coordination with the Somalia Humanitarian Fund (SHF), ensure that all partners funded through this mechanism meet their targets & complete all reporting requirements.
  • Information Management (IM) & reporting.
  • Contribute to program reporting by collecting, compiling, analysing & filing relevant project information.
  • Coordinate closely with all cluster partners to collect & collate agreed upon CCCM reporting tools for the field.
  • Application of standards & guidelines.
  • Facilitate discussion & agreement on the use of common standards & tools among cluster partners.
  • Promote awareness of & adherence to relevant policy guidelines, codes of conduct & examples of good practice by all cluster partners, taking into consideration the possible need for local adaptation both in terms of language & content.
  • Perform such other duties as may be assigned.

Project reporting:

  • This role works under the overall supervision of the Preparedness & Response Division Coordinator & the direct supervision of the CCCM Program Coordinator.

Team management:

  • This role does not have any team management responsibility.

Education:

  • Bachelor's in International Relations, Political Science, Business or Public Administration, Humanitarian Affairs or Conflict Studies. and/or High School.

Work experience:

  • Minimum of 5 years of demonstrable relevant Humanitarian Aid experience and/or minimum of 5 years of demonstrable relevant Conflict Analysis experience.

Geographical experience:

  • Minimum of 5 year of experience in Africa (essential).

Languages:

  • Fluency in English and Somali are essential.

Key competencies:

The incumbent is expected to demonstrate the following values & competencies:

Values:

  • Inclusion & respect for diversity respects & promotes individual & cultural differences, encourages diversity & inclusion wherever possible.
  • Integrity & transparency, maintains high ethical standards & acts in a manner consistent with organizational principles / rules & standards of conduct.
  • Professionalism, demonstrates ability to work in a composed, competent, committed manner & exercises careful judgment in meeting day to day challenges.

Core competencies – Behavioural indicators level 2:

  • Teamwork, develops & promotes effective collaboration within & across units to achieve shared goals & optimize results.
  • Delivering results produces & delivers quality results in a service oriented & timely manner; is action oriented & committed to achieving agreed outcomes.
  • Managing & sharing knowledge, continuously seeks to learn, share knowledge & innovate.
  • Accountability, takes ownership for achieving the organization’s priorities & assumes responsibility for own action & delegated work.
  • Communication, encourages & contributes to clear & open communication, explains complex matters in an informative, inspiring & motivational way.

Other relevant information:

  • The appointment is subject to funding confirmation.

This vacancy is archived.

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