We are currently seeking qualified candidates for the position of Senior Operations Officer for FHI 360 Myanmar country office.
The Senior Operations Officer plays a critical role in the procurement & logistics support of FHI 360 projects. The Senior Operation Officer will be focal for procurement and logistic matter, and inventory management
Key Responsibilities:
Coordinate with other operation staff and IT staff keep update the inventory list. To conduct physical stock count for two times per year.
Recommend to supervisor for dispose and any disparity to reconcile and take corrective action. Inventory list are auditable manner all the time.
Manage all procurement are in line with FHI 360 and donor rule and regulation. All procurement items and cost effective.
Share updated procurement and operations policies to relevant staff.
Managing travel arrangement for FHI 360 staff as well as other consultants and visitors coming in and out of country.
Making recommendations and consulting with management on the administrative implementation activities designed to help achieve project objectives.
To be focal point for FHI 360 registration and assist Country Representative for MOU extension and reports to government.
To oversee and make sure all letter in and out dealing with government keep in soft copy folder.
Logistic arrangements for trainings, conferences, workshops and meetings, coordinating with project staff in purchasing supplies and necessary items for the events.
Surveys for reliable sources, locate and contact vendors, coordinates with internal and external parties for proposals/quotations.
Handle and monitor petty cash requests and payments relating to logistics against the project budget and ensures compliance practices with FHI 360's policy and donor's requirements
Handles payment of warehouse rental cost, service utilities cost and administrative services
Ensure to scan for complete PO payment and archive small purchase without PO in hard copy.
Maintain PO register, PO trackers and inventory records.
Undertake specific additional responsibilities from time-to-time, as may be agreed upon with the Operations Director.
Experience:
Minimum of 5 years' professional work experience, preferably with logistics and procurement.
Proficiency in word processing, spreadsheets, and Internet capabilities.
Read, write and speak English, Fluency in Burmese is desired.
Ability to work independently and prioritize tasks.
Ability to interact professionally in culturally diverse settings.
Ability to research and interpret Information to respond to Inquiries.
Experience working in a non-profit or non-governmental organization.
Experience working with international donors.
Problem Solving & Impact:
Works on increasingly complex and problems of diverse scope requiring critical analysis and comprehensive evaluation of critical factors.
Increasingly exercising independent judgment in developing methods and techniques to obtain solutions (and process improvements).
Increasing independence in determining specific tasks to accomplish to meet certain goals and objectives.
Supervision Given/Received:
Increasing self-reliance in performing tasks.
Needing lesser regular supervision.
Higher proficiency and confidence in operating within established operating procedures.
Technology to be Used:
Personal Computer, Microsoft Office (i.e. Word, Excel, PowerPoint, etc.) e-mail, telephone, printer, calculator, copier, and other hand held devices.
Education:
Bachelor's Degree or its International Equivalent
** Or an equivalent combination of relevant education and/or experience sufficient to successfully perform the key responsibilities of the job.
This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
FHI 360 has a competitive compensation package.
FHI 360 is a global development organization with a rigorous, evidence-based approach. Our professional staff includes experts in civil society, health, nutrition, education, economic development, environment and research. FHI 360 operates from 60 offices with 4,400 staff in the U.S. and around the world. Our commitment to partnerships at every level and our multidisciplinary approach enable us to have a lasting impact on the individuals, communities and countries we serve, improving lives for millions
This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.
Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicantsโ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicantโs tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.
FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.
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FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others โ and yourself.Please click here to continue searching FHI 360's Career Portal.