Requisition ID 34351 Office Country United Kingdom Office City London Division OCCO Contract Type Short Term Contract Length 22 months Posting End Date 06/03/2024
Purpose of the Job
The Senior Officer contributes to the smooth running of the team by providing administrative and/or budget-related support to team members, interacting with colleagues Bank-wide, as well as external clients and institutions.
Accountabilities and Responsibilities
The Senior Officer supports, works on and resolves, in a collaborative spirit, any matters assigned and has some or all of the following accountabilities and responsibilities:
Administration / Secretarial:
- Diary management for Director / Head of Unit โ arranging internal and external meetings, conference calls and responding to meeting requests
- Assist with preparation and editing of internal documents to be submitted to the Bankโs committees (e.g. Audit Committee, OpsCom, SBIC) where applicable
- Inbox Management: Manage internal/external correspondence/requests including drafting responses for review, forwarding for action within the team and interfacing with other departments to ensure that follow-up action is taken
- May act as IT Coordinator (ITC), Records Management Coordinator (RMC) and Human Resources Departmental Coordinator
- Maintain and manage data including in EBRD-specific applications (e.g. OCCOLink, DTM etc.) to ensure accuracy of Bank records
- Assist in co-ordinating facilities, catering and technical assistance for internal/external meetings/training sessions
- Identify opportunities to improve departmental processes and outputs to ensure they are kept up to date and fit for purpose.
- Arrange all elements of travel according to EBRD policy including arranging visas, accommodation, ordering currency and preparing itineraries as well as claiming expenses.
- Manage administration of OCCO training courses, ensuring internal and external audit requirements are met.
- Manage administration of OCCO Case Management software
- Conduct ad-hoc administrative tasks as required to support the smooth running of the wider OCCO Department
Budget:
- Support the OCCO budget officer with routine budgetary functions for the Team
Reporting:
- Assist with and coordinate requests for updates to the departmentโs intranet / internet pages.
- Assist with the production of reports and presentation material, undertaking secondary proof-reading and editorial work.
- Perform specific data-based analytical work to provide essential information for the production of reports
Knowledge, Skills, Experience and Qualifications
- Proven track record of relevant business experience.
- A recognised secretarial or business qualification would be useful, but is not essential
- Fluent English, with excellent written and oral communication skills
- Knowledge of another language, both written and spoken, would be useful
- Excellent written and oral communication skills, relevant experience in a similar role
- Good level of numeracy
- Strong organisational, administrative and analytical skills
- Self-motivated and โcan doโ attitude with the ability to work independently and to prioritise and schedule tasks
- Attention to detail and eye for accuracy
- Ability to work as part of a team where tasks are allocated by the line manager, willingness to support the wider team and assisting and collaborating with colleagues in the Support Unit.
- Computer literate: advanced knowledge of Microsoft Suite of applications. Well-versed in use of MS365 and other relevant software tools available to perform tasks.
- Proven skills to draft business correspondence and documents, summarise information in written narratives and presentations including textual, numeric and graphic/charts
- Knowledge of SAP desirable: processing of expenses, raising POs, Goods-receipts, etc
What is it like to work at the EBRD?
Our agile and innovative approach is what makes life at the EBRD a unique experience! You will be part of a pioneering and diverse international organisation, and use your talents to make a real difference to people's lives and help shape the future of the regions we invest in.
The EBRD environment provides you with:
- Varied, stimulating and engaging work that gives you an opportunity to interact with a wide range of experts in the financial, political, public and private sectors across the regions we invest in;
- A working culture that embraces inclusion and celebrates diversity;
- An environment that places sustainability, equality and digital transformation at the heart of what we do.
Diversity is one of the Bankโs core values which are at the heart of everything it does. A diverse workforce with the right knowledge and skills enables connection with our clients, brings pioneering ideas, energy and innovation. The EBRD staff is characterised by its rich diversity of nationalities, cultures and opinions and we aim to sustain and build on this strength. As such, the EBRD seeks to ensure that everyone is treated with respect and given equal opportunities and works in an inclusive environment. The EBRD encourages all qualified candidates who are nationals of the EBRD member countries to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. As an inclusive employer, we promote flexible working and expecting our employee to attend the office 50% of their working time.
- Support the OCCO budget officer with routine budgetary functions for the Team