The International Water Management Institute (IWMI), a CGIAR Research Center, is seeking a motivated and detail-oriented professional to join our HR team and be responsible for administering a high-volume of global complimentary workforce contracts from our headquarters in Battaramulla, Sri Lanka.
The successful candidate will be responsible for implementing efficient and accurate consultancy contract administration in accordance with organizational directives and procedures to ensure the timely delivery of obligations to agreed-upon standards.
DUTIES & RESPONSIBILITIES:
Prepare and process consultancy contracts in English, and handle payments for IWMI and hosted programs, ensuring that issuance, extensions/amendments, and payments comply with applicable policies and documentation management processes. Keep relevant stakeholders informed and up to date on consultancy processes and procedures, answering questions and advising project leaders to ensure high-quality client service. Liaise with other support services to ensure an efficient process for initiating and progressing consultancy contracts. This includes working closely with the Finance Department to initiate and execute due payments in a timely manner, coordinating with the Human Resources Office for any people-related issues, administration of procurement requirements, and collaborating with the Program Office on project end dates and budget matters. Oversee the competitive selection process and expand the consultancy roster, acting as a liaison with consultancy candidates to ensure timely completion of selection, negotiations, and amendments. Maintain records/database of consultancy contracts, ensuring access to appropriate stakeholders. This includes maintaining a Register of Consultants that incorporates feedback from relevant supervisors regarding output quality and performance. Continuously integrate performance feedback and update the Consultancy Roster as it develops. Initiate and implement appropriate inputs into the Enterprise Resource Planning (ERP) system, collecting required documents and information to facilitate simple and effective processing of consultancy and other complementary workforce contracts. Raise issues with relevant stakeholders as needed and promptly resolve problems while keeping all relevant parties informed. Provide regular and ad hoc reports, including cash flow estimates, government reports, summary reports, gender and diversity information, etc. Contribute knowledge to broader HR/IWMI issues as they relate to the procurement of consultancy services. Communicate and train IWMI staff to keep them informed of relevant updates to processes and procedures through effective communication channels.Requirements
MINIMUM EDUCATIONAL QUALIFICATIONS & EXPERIENCE REQUIRED:
Bachelor's degree or equivalent professional qualification in a business-related discipline. Minimum of 8 years' experience in administration, with a strong understanding of accurate and complex contract administration.KNOWLEDGE, SKILLS & ABILITIES REQUIRED:
Excellent oral and written language skills in English. High level of service delivery approach. Attention to detail, ensuring the production of accurate and error-free contracts. High proficiency in Excel, Word, and familiarity with financial systems software. Ability to handle sensitive and confidential information in a professional manner. Personal attributes such as maintaining high standards of conduct, showing respect, being flexible, and demonstrating sound work ethics. Capacity to establish priorities effectively and to plan, organize, implement, and monitor work activities with minimal supervision. Strong interpersonal skills and the ability to establish and maintain effective working relationships in a multicultural and multidisciplinary environment, showing sensitivity and respect for diversity.Benefits
This is a nationally recruited position and only Sri Lankan nationals will be considered. IWMI offers a competitive salary and benefits package, inclusive of health insurance, life insurance, accidental death and dismemberment (AD&D) insurance, and long-term disability coverage. The duration of the contract will initially be for a period of three years with the possibility of extension.
HOW TO APPLY: Apply for the position by following the application instructions at www.iwmi.org/jobs. We will be accepting applications through 24:00 (IST) on July 14, 2023 (applications will be reviewed on a rolling basis). Your application must include a CV, cover letter, and three (3) references, which may be contacted if you are shortlisted. Receipt of all applications will be acknowledged, but only short-listed candidates will be contacted.
IWMI believes that diversity powers our innovation, contributes to our excellence, and is critical for our mission. We offer a multi-cultural, multi-color, multi-generational and multi-disciplinary working environment. We are consciously creating an inclusive organization that reflects our global character and our commitment to gender equity. We, therefore, encourage applicants from all cultures, races, ethnicities, religions, sexes, national or regional origins, ages, disability status, sexual orientations, and gender identities.