Senior Human Resources Officer (Strategic Workforce Planning)

Position Title: Senior Human Resources Officer (Strategic Workforce Planning)

Duty Station: Geneva, Switzerland

Classification: Professional Staff, Grade P4

Type of Appointment: Fixed term, one year with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 30 April 2024

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates
2. External female candidates:
3. Candidate from the following non-represented member states:

Antigua and Barbuda; Barbados; Botswana; Cabo Verde; Comoros; Congo (the); Cook Islands; Dominica; Fiji; Grenada; Guinea-Bissau; Holy See; Iceland; Kiribati; Lao People's Democratic Republic (the); Madagascar; Marshall Islands; Micronesia (Federated States of); Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Solomon Islands; Suriname; The Bahamas; Tonga; Tuvalu; Uzbekistan; Vanuatu

Second-tier candidates include:

All external candidates, except candidates from non-represented member states of IOM and female candidates.

Context:

As an international organization, IOM recognizes that the benefits of employing a wide range of people from different genders, backgrounds, beliefs, cultures, ethnicities, and other characteristics are vast – especially since IOM’s workforce needs to reflect the diversity of people on the move that the Organization serves and to have the knowledge and understanding to serve them and Member States from around the world, effectively and with sensitivity.

An inclusive culture ensures that all staff feel valued and appreciated by their managers and the Organization – enabling them to perform to the best of their ability. IOM recognizes the importance of having a diverse workforce and an inclusive working environment and is an organization that champions non-discrimination in all its forms (such as based on age, sexual orientation, gender identity, sex characteristics, HIV status, disability status, nationality, race, and ethnicity or other characteristics).

Under the direct supervision of the Chief, Integrated Talent Management Unit, and overall supervision of the Director, Department of Human Resources Management, the successful candidate will be responsible for developing and supporting strategic workforce and human resources planning within the Organization. The Senior Human Resources Officer ( Strategic Workforce Planning) will provide expert advice and support to colleagues on a wide range of workforce planning and job evaluation processes, projects and initiatives related to the organization. The Senior HR Officer (Strategic Workforce Planning) will work with a variety of stakeholders across the Organization to launch, develop, and implement a range of initiatives.

Activities will be coordinated closely with the Office of the Director General, Human Resources Policy Unit in HQ, Human Resources Advisory Services Units in Panama City, Manila Human Resources Office (MHRO) in Manila, and the Gender and Diversity Coordination Unit (GDC).

Core Functions / Responsibilities:

1. Provide technical inputs and expertise and develop and implement initiatives, programmes, and tools to support strategic workforce planning and job evaluation within IOM, by ensuring efficient and effective management and planning processes by applying strategic workforce planning principles.
2. Review organizational and human resources practices, policies, and procedures with a view to provide advice and support to strategic workforce planning and job evaluation within IOM, and make proposals to improve relevant areas.
3. Design and implement succession planning initiatives to identify gaps and identify and develop high-potential employees while working closely with Departments to create talent pools and development plans to ensure a robust pipeline of qualified candidates for key positions.
4. Lead the alignment of the workforce with the evolving nature of the organization's work, including the guardianship of the skills catalogue and the HR dashboards.
5. Review information and data on the workforce, including monitoring and evaluating individualand evaluation reports, audits, and direct consultations with incumbents and/or supervisors to propose improvements and changes.
6. Act as focal point in the Organization to work with internal and external stakeholders on workforce planning in the organization, including as the focal point for ERP and other software systems and tools to ensure systems incorporate the correct and current data and information.
7. Carry out situational analysis, reviews, and recommendations for workforce planning as well as guidance on appropriate change management processes.
8. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Human Resources, Business Administration, Industrial and Organizational Psychology, Political or Social Sciences, or a related field from an accredited academic institution with seven years of relevant professional experience; or,
• University degree in the above fields with nine years of relevant professional experience.

Experience

• Demonstrated professional experience of having undertaken substantive strategic workforce planning, organizational design, and/or job evaluation work such as the development and implementation of Diversity, Equity, and Inclusion (DEI) initiatives, programmes, and tools;
• Strong experience within the UN system and amongst interagency partners;
• Experience in developing and implementing workforce planning and organizational design programmes and solutions, including capacity-building, and communication materials to promote organizational development;
• Experience applying strategic workforce planning principles, organizational design, and job evaluation approaches in large, international organizations; and,
• Experience in analysis and evaluation of organizational data and information, and the creation of standard operating procedures and tools.

Skills

• Advanced knowledge and understanding of strategic workforce planning and organizational design related strategies, policies, rules, and regulations in the UN system;
• Strong conceptualization, analytical reporting, and writing skills;
• Strong communication, organizational, and interpersonal relationship skills;
• Ability to meet deadlines and work under pressure with minimum supervision;
• In-depth knowledge of mainstreaming best practices and partnership models to ensure coordination of the same across a diversified range of actors;
• Demonstrated ability to work across a wide variety of sectors/teams on cross-cutting themes;• Good written and oral communication skills, effective in representation and liaison with external partners;
• Demonstrated leadership skills, including the ability to advise and influence senior management; and,
• Ability to organize work, work independently and prioritize work under pressure, coordinate multiple tasks, maintain attention to detail, and coordination with a variety of stakeholders.

Languages

IOM’s official languages are English, French, and Spanish. All staff members are required to be fluent in one of the three languages.

For this position, fluency in English is required (oral and written). Working knowledge of another official UN language (Arabic, Chinese, French, Russian, and Spanish) is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent, and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected, and fairly treated.

Core Competencies – behavioural indicators level 3

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge, and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 3

• Leadership: Provides a clear sense of direction, leads by example, and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.p df

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and background verification and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.