Work Location : Ethiopia โ West Hararge Type of Post : Other Possible Location : Funding : APPROVED Expected Travel : Type of Contract : Language Requirement : Application Deadline : 5/25/23 Employee Duration : Full-Time
I. Job Summary
As the main technical lead of the HR Function at the FO, the main purpose of the Senior Human Resource Officer position is to ensure that the CO HR policies, processes, procedures, systems, etc. are fully and consistently applied in the FO.
The incumbent is required to ensure the FO employs the right balance of staff (in terms of skill, experience, gender and diversity) as per its HR strategic direction and that training and development opportunities are available to staff to enhance their performance and achieve the country office's strategic objectives. S/he proactively supports the delivery of key objectives of the HR function and regularly participates and leads on HR projects at the field office level as required. S/he ensures that people management practices of the field office are of a high-quality standard and that practices support the aims and values of CARE, through the provision of professional HR advice and guidance to line managers.
S/he will work in close coordination with the HR officers in HO and hiring managers in the FO to ensure compliance on all employment related policies and procedures in line with Ethiopian legislation and best practice, through coaching and supporting line managers.
II. Responsibilities
Job Responsibility #1: HR Strategic Management (10%)
Lead HR planning for immediate and long -term staffing requirements for the field office as per HR Strategy Participate in the preparation of the annual operation plans with a focus on staffing requirements (i.e. skills and competencies) at field office level Actively participate in the implementation of new HR initiatives and systems/process improvements Assist in the planning and implementation of the talent acquisition strategy Participate in regular pay scale reviews/market assessments, as required Conduct job evaluations and analysis as required in coordination with HO HR officers Participate in revisions to structure (contraction or expansion) at FO level based on the evolving portfolio Provide expert input and guidance to managers and all actors involved in the process of staffing and budget reviews, recruitment and appointment of staff, performance management and staff welfare issuesJob Responsibility #2: Recruitment, Selection and Placement (15%)
In collaboration with the HR Officer at HO and relevant departments/units at the FO, actively participate in the development and regular updating of the human resource strategic plan and subsequent recruitment schedule Lead talent acquisition for designated posts/job grades for the field office Assist in the research and implementation of new initiatives on the use of talent acquisition tools and methods, including but not limited to: social platforms, networking, job boards, outreach missions, webinars and monthly newsletters Participate in and ensure the effectiveness of talent outreach and sourcing initiatives by partnering with external stakeholders, inclusive of private sector actors and their related platforms/databases that seek to support employment initiatives Collect data on cost per hire and lead time for recruitment and recommend improvements to current processes to ensure effectiveness and streamlining of recruiting plans and to ensure that cost effective services are being provided to hiring managers Promote CARE as an employer of choice by carrying out impactful and targeted activities such as recruitment missions, job fairs, and presentations at various forums Manage the coordination and administration of the recruitment of new staff in the FOThis include preparing candidate information packs (advert, job description and person specification, CV screening and coordinating the screening of applications, management of interview arrangements, reference check, Hiring Approval and appointment processes). Manage candidates interview results and selection decision with hiring managers in the FO. Provide candidates feedback on interview results Manage the completion of reference checks and background checks on selected candidates at the FO and Hiring recommendation approvals by the Head of Operations and POC. Manage offer process and negotiate compensation package including salary, start date and allowances Manage the offer letters and employment agreements for signature by hiring manager, candidates as appropriate Manage Recruitment Waiver approvals by the Head of Operations and POC. Ensure that complete and accurate records of the recruitment process and its results are maintained at the FO Produce monthly and other specialized reports related to recruitment of staff Work closely with the GED officer and HR Officer at HO to ensure recruitment processes at the FO are in line with all gender and diversity organizational objectives and related targetsJob Responsibility #3: Staff Management (10%)
Provide guidance and support to assistant HR officer to effectively undertake their roles and responsibilities Create a collaborative and conducive work environment for team members with the aim of strengthening teamwork and job satisfaction Manage the staffing plan, leave plans, performance management, capacity building, etc. of the HR unit of the field office.Job Responsibility #4: Payroll, Compensations and Fringes Management (20%)
Participate in, as required, in the development, enhancement, and implementation of salary and labor surveys and other benchmarking exercises Participate in the development and implementation of compensation and benefits related policies and procedures, system development and process improvements Maintain compensation databases for the FO and ensure all employment records are properly maintained in the organizationโs on-line human resource information system (HRIS) Lead payroll and benefits processing, ensuring that transactions are delivered in a timely manner and in accordance with regulations, policies and procedures Review payroll reports for accuracy and makes adjustments as necessary Serve as a point of contact for employees with payroll or benefits questions Prepare a variety of scheduled and ad hoc reports for analysis Ensure that PARs are collected in a timely manner and accurately report and reconcile the same with HRIS records