GradeGS5
Staff Member / Affiliate TypeGeneral Service
ReasonTemporary > Temporary Assignment/ Appointment
Hardship LevelH (no hardship)
Family TypeFamily<p></p><p></p>
Residential location (if applicable)
Remote work acceptedNo
Target Start Date2023-07-17
Target End Date2023-09-16
Job Posting End DateJuly 3, 2023
Standard Job DescriptionSenior Finance Assistant Organizational Setting and Work Relationships The Senior Finance Assistant is normally supervised by a more senior finance colleague who defines work objectives and provides regular advice and guidance. The incumbent also refers to UNHCR Manuals and relevant policy papers on financial issues. The incumbent assists with the processing of financial transactions. S/he keeps frequent contact with staff at various levels in the office and with bank officials to exchange information. All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCRยฟs core values of professionalism, integrity and respect for diversity. Duties - Maintain financial records for project or other office accounts for which responsibility is assigned. - Record receipts and payments, assure accuracy of computation and completeness of documents and maintain continuing status of allotments against obligations. - Prepare recurring reports on assigned accounts, noting problems resulting from excess cost or less-than-expected receipts. - Prepare special reports to clarify problems or as requested for other reasons. - Calculate and compile cost estimates and projected budget requirements and assist in preparation of budget statements for area of assignment. - Prepare routine correspondence and maintain contracts with others to discuss matters concerning accounts and related assignments. - Maintain contacts with local banks to clarify questions pertaining to office bank accounts. - Brief and assist new staff on basic financial procedures and requirements with respect to payments, entitlements, banking and currency provisions and other requirements relating to accounts and finance. - Initiate correspondence to verify data, answer queries and obtain additional information on accounts and financial transactions, as required. - Perform other related duties as required. Minimum Qualifications Education & Professional Work Experience Years of Experience / Degree Level For G5 - 2 years relevant experience with High School Diploma; or 1 year relevant work experience with Bachelor or equivalent or higher Field(s) of Education Not applicable Certificates and/or Licenses Accounting; Business Administration; Finance; HCR Learning Prog; (Certificates and Licenses marked with an asterisk* are essential) Relevant Job Experience Essential Not specified Desirable Not specified Functional Skills IT-Computer Literacy FI-ERP Financial Management (SAP, Oracle, PeopleSoft, Workday and other) IT-Microsoft Office Productivity Software (Functional Skills marked with an asterisk* are essential) Language Requirements For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English. For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language. For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English. All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power. As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise. This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.
Desired Candidate ProfileLโAssistant.e principal.e chargรฉ.e de finances fait partie de lโรฉquipe administrative de la Reprรฉsentation du HCR en France qui assure les fonctions de support de la Reprรฉsentation. Il/elle travaille sous la supervision de lโAssociรฉ.e principal.e chargรฉ.e dโadministration, en collaboration avec lโAssociรฉ.e chargรฉ.e de programme, et l'Assistant.e principal.e chargรฉ.e dโadministration.
Le domaine de responsabilitรฉ de la/du titulaire couvre les fonctions relatives aux finances, ร la trรฉsorerie, ร lโapprovisionnement, aux achats, ร la gestion des locaux, ce point impliquant des travaux manuels au besoin, et ร la gestion des biens y compris du parc informatique. Les tรขches relatives ร ces fonctions sont encadrรฉes par les rรจglements de lโOrganisation des Nations Unies et du HCR que le titulaire a ร cลur dโapprendre et de mettre en ลuvre avec le soutien de rรฉfรฉrents au sein de lโorganisation.
La/Le titulaire assure รฉgalement, en rotation avec lโAssistant.e principal.e chargรฉ.e dโadministration et en collaboration avec les collรจgues chargรฉs de la protection, la gestion de la rรฉception et notamment les besoins en prรฉ-accueil tรฉlรฉphonique et physique des visiteurs de la Reprรฉsentation. Le/La titulaire contribue ร la sรปretรฉ et ร la sรฉcuritรฉ du bureau.
Du fait de ses fonctions, le/la titulaire est en relation avec un public trรจs variรฉ et doit traiter tous ses interlocuteurs avec tact et respect et s'assurer que leurs besoins sont compris et transmis clairement aux destinataires finaux.
Le service administratif, et le/la titulaire en particulier, agit en synergie avec les unitรฉs de Protection, des Relations extรฉrieures et des Partenariats avec le secteur privรฉ, et soutient entre autres lโorganisation logistique des opรฉrations.
Le/la titulaire doit en consรฉquence savoir travailler en bonne entente avec les membres de l'รฉquipe et il/elle adopte une attitude orientรฉe client et rรฉsultats comme il/elle le fait avec les personnes extรฉrieures au HCR.
En tout รฉtat de cause le/la titulaire sait s'adapter aux nouvelles situations et fait preuve de flexibilitรฉ. Il agit dans le respect de la charte รฉthique du HCR et des principes de confidentialitรฉ et de rigueur.
Le poste est associรฉ ร un contrat temporaire, valable pour 2 mois et renouvelable. Il s'agit d'un poste ร temps plein, soit 40 heures par semaines, rรฉparties de 9h ร 13h et de 14h ร 18h lorsque le/la titulaire est chargรฉ.e de la rรฉception.
Le recrutement en tant que membre du personnel du HCR et l'engagement dans le cadre d'un programme d'affiliation du HCR ou en tant que stagiaire sont conditionnรฉs ร la prรฉsentation d'une preuve de vaccination contre le Covid-19.
Functional ClearanceThis position doesn't require a functional clearance
Required languages (expected Overall ability is at least B2 level)
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Desired languagesFrench
,English
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Additional Qualifications
SkillsFI-ERP Financial Management (SAP, Oracle, PeopleSoft, Workday and other), IT-Computer Literacy, IT-Microsoft Office Productivity Software
Education
CertificationsAccounting - Other, Business Administration - Other, Finance - Other, HCR Learning Program - UNHCR
Work Experience
UNHCR Salary Calculator
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