Senior Finance and Administration Manager

Pact is an international nonprofit that works in nearly 40 countries building solutions for human development that are evidence-based, data-driven and owned by the communities we serve. Founded in 1971, Pact works with partners to build resilience, improve accountability, and strengthen knowledge and skills for sustainable social impact.

Department Programs - Pact strives for a world where all people are heard, capable, and vibrant. The Programs Team helps realize this objective by bridging program management, technical support, and business development, enabling Pact to achieve its global strategy. We ensure program excellence through continuous learning, monitoring and evaluation and provide organizational and industry-wide thought leadership by leveraging a complementary set of cross-functional, multi-disciplinary skills, expertise, and experiences. The Programs team: influences progressive change through the development and implementation of global and regional strategies and business plans; supports advancement of innovative solutions; pursues new business opportunities; and drives effective internal and external engagement to maximize Pact’s impact across the globe. Across all aspects of its role, the Programs Department adheres to and promotes a culture of inclusion, accountability, and respect.

Position Overview

Pact seeks an experienced Senior Finance and Administration Manager for the anticipated USAID-funded Reproductive, Maternal, Newborn, and Child Health, Immunization, and Malaria (RMNCI+M) Activity in Burundi. This Activity will support comprehensive RMNCI and Malaria services at health facility and community level and will strengthen the health system at the national and district levels, to:

1) Improve the delivery of high-quality RMNCI+M services across the continuum of care;

2) Promote healthy behaviors among women, youth and men, and

3) Strengthen the health system to support high-quality delivery of integrated care. It will also improve malaria case management among older children (above five years) and adults.

RMNCH+M is anticipated to be a five-year (2024-2029) cooperative agreement in the $25-49.99M range. This position is contingent upon award; the location of this position will be determined at a later date. There will be frequent travel to provincial offices.

The Senior Finance and Administration Manager will provide overall procurement, financial, operational, safety and security, and compliance support to the project. The SFAM ensures transparent administrative, financial, and reporting procedures; effective financial controls; and oversight of sub-grants. In coordination with the Pact, s/he will initiate, develop, maintain, and revise policies and procedures for the general operation of the finance and compliance program and its related activities and to promote cost efficiency and compliance with all rules and regulations.

Key Responsibilities

• Ensure funds expended are compliant with US government regulations and policies.
• Implement fraud mitigation practices and ensure systems and processes are implemented effectively to support implementation of the award, which may be a contract or a cooperative agreement.
• Identify potential areas of financial and compliance vulnerability and risk and develop or implement corrective action plans to resolve problematic issues.
• Ensure proper financial documentation and reporting, establish and provide direction and management of project funds.
• Lead and oversee the development, management, and complete life cycle of a variety of possible procurement mechanisms, including but not limited to purchase orders, sub-grants, and others as may be required.
• Accountable for developing and managing the agreement or budget, tracking project spending, and preparing monthly financial reports.
• Implement and adjust when required the project's safety and security strategy and protocols and serves as the point of contact for the person in charge of security at USAID for any issue related to security reports and procedures.
• Mentor and supervise finance, operations, and other staff engaged in the activities noted here.
• Manage all aspects of office finance and accounting functions.

  Basic Requirements

  • Master’s Degree in Business Administration, Finance or Accounting or equivalent and 6+ years of work experience; alternatively Bachelor's degree in Business, Finance or Accounting or equivalent and 8+ years relevant experience.
    
  • At least 4 years of management experience, specifically in financial compliance and progressive supervisory work experience directly managing finance, and compliance staff on large USAID-funded cooperative agreements or contracts.
  • Demonstrable experience with management and/or administration for USAID projects, including experience managing sub-awards and GUCs (if required by the mechanism).
  • Knowledge of U.S. government references including OMB Circulars (e.g. A-122), 22 CFR 226 and 22 CFR 228, ADS, FAR, AIDAR, CAS, FFATA, DSSR, and FTR.
  • Experience working with East Africa projects, with a preference for Burundian local organizations.
    
  • Experience managing large USAID contracts and/or cooperative agreements.
    
  • Knowledge of USAID rules, regulations and policies, particularly financial reporting and compliance requirements.
    
  • Fluency in English and French (oral, writing, and reading); fluency in Kirundi strongly preferred.
    
  • Ability to travel within Burundi and occasionally internationally.
    
  • Proficiency in relevant computer applications and databases.

    Preferred Qualifications

    • Experience with accounting software such as Serenic, Navigator, ERPs, ACCPAC, or others.
      
    • Burundian nationals are strongly encouraged to apply.
      
    • A CPA financial professional accreditation recognized by the relevant authorities in Burundi